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Academic Policies

Policy Review and Approval Process

Please follow the steps below to update an existing or create a new academic policy. The submitting unit must transmit the proposal under the appropriate cover memo to Office of the Vice Provost for Academic Excellence (OVPAE).
OVPAE will work with the submitting unit to manage the remainder of the review and approval process.

Step 1: Unit submits proposal via action memo to OVPAE

Consult with OVPAE Director of Program Development and Review to prepare the memo.

Step 2: OVPAE consults appropriate offices on behalf of submitter

Approximately 30 calendar days for internal office reviews. If applicable, consult with the appropriate Vice Provosts (i.e. Student Success, Enrollment Management, Research, etc.).

Step 3: For major policy changes OVPAE will submit to Mānoa Faculty Senate for review

Review within 60 calendar days, when MFS is in session. Excludes minor wording changes, clarifications, updates necessitated by state & federal regulations, and accreditation.

Step 4: OVPAE/Provost final review

OVPAE conducts final review (inclusive of MFS resolution when applicable) within 15 calendar days. After review, OVPAE submits to Provost for final review and approval.

Step 5: Notification and publication of updates

Notifications includes, but is not limited to Catalog, Admissions, Registrar, Cashier, VPSS, APC, CAA, GenEd, Scheduler, and Graduate Division. Posted to the OVPAE website and Catalog (in next applicable catalog year).

M5.100 Academic Programs and Courses

Policy #Title
5.101Authorization to Plan
5.102New Degree Programs
5.103New Degree Proposals
5.104Certificate Programs
5.105Established Status Request
5.106Undergraduate Minors
5.107Course Approval and Deletion
5.108Distance Delivered
5.109Program Review
5.110Faculty Governance of Program Assessment
5.111SLOs on Course Syllabi
5.112Infrequently Taught Courses
5.113Dual Degree Programs
5.114Credit Hour Policy

M5.200 General Academic Policies

Policy #Title
5.201Academic Rights and Freedoms of Students
5.202Student Conduct
5.203Academic Integrity
5.204Academic Grievance
5.205Student Records (FERPA)
5.206Class Attendance
5.207Excused Student Absences
5.209Posthumous Degrees

M5.300 Undergraduate Education

Policy #Title
5.301Admission of Classified Students
5.302Admission of Unclassified Students
5.303Mandatory Advising
5.304Declaration of Major
5.305Registration and Enrollment
5.306Academic Probation, Suspension, and Dismissal
5.307Leave of Absence
5.308Credits and Grades
5.309Excess Credit Policy
5.310Repeatable Courses
5.311Transfer Credit Evaluation
5.312Multiple Undergraduate Majors/Degrees
5.313Second Baccalaureate Degree
5.315Academic Honors
5.316Graduation Requirements and Policies
5.317Residency Requirements
5.318Satisfactory Academic Progress Towards a Degree, Minimum Academic Standard, and Good Academic Standing
5.319Minimum Credits for Baccalaureate Degrees
5.320Upper Division Credit Requirement
5.321Institutional Learning Objectives for Undergraduate Students
5.322Kaʻieʻie Degree Pathway Agreements

M5.400 General Education

Policy #Title
5.401General Education Requirements
5.402Faculty Governance of General Education
5.403Hawaiian/Second Language Back Credits
5.404Hawaiian/Second Language Requirement Waivers
5.405Articulation of General Education Requirements
5.406Articulation of Hawaiian, Asian, and Pacific Issues Courses
5.407Inter-campus Articulation of Writing-Intensive Course Designation

M5.500 Graduate Education

Policy #Title
5.501Graduate Admission
5.504Registration and Enrollment
5.509Academic Progress
5.514 – 5.518Academic Credit Policies
5.523Degree Requirements
5.527Research and Publication
5.528Academic Grievance
5.530Graduate Assistants (GAs)
5.531Graduate Student Grievance

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