It is extremely important to carefully mentor and evaluate faculty in the years prior to their application for tenure. This is an opportunity for departments to assess and guide faculty in their career. Contract renewals are governed by Article XII, Section E of the UH-UHPA collective bargaining agreement. For tenure-line Instructional Faculty Members at Rank 3, evaluation for contract renewal occurs in the Fall of years 2 and 4, with Tenure/Promotion review in the Fall of year 5. In cases where probation is extended, contract renewal occurs annually, not to exceed seven years of full-time probationary service. Faculty at all other ranks who are to be reappointed shall be given one-year contracts. Recommendations for renewal shall require that the faculty’s performance has been assessed for strengths and weaknesses and has been rated as satisfactory, that there is continuing need for the faculty’s services at the University, and that the faculty has made the professional improvement or has demonstrated the professional and personal qualities needed by the Department.
- Contract Renewal and Limited-Term Appointment Timetable (2024-2025)
- Memo on Contract Renewal and Limited-Term Appointment (2024-2025)
- Faculty on Limited-Term Appointments: Evaluation and Recommendation (PDF)
Contract renewals for probationary faculty should be conducted with the eDossier system. Contact unit-level tenure and promotion coordinators for assistance.
- eDossier training videos are available on our Tenure and Promotion page
- Contract Renewal dossiers use the same system, but the color scheme is orange.
- Review of contract renewal dossiers ends with the Dean (whereas tenure and/or promotion dossiers go on to a tenure and promotion review committee).