What is a CSA?
The Jeanne Clery Act mandates that each institution is required to report statistics concerning the occurrence of certain criminal offenses reported to the local police agency or any official of the institution who has “significant responsibility for student and campus activities.” This position is defined as a Campus Security Authority.
“Campus Security Authority” means:
- A campus public safety or police department.
- Any individual or individuals who have responsibility for campus security but who do not constitute a public safety department under paragraph (1) of this definition, such as a private security company.
- Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.
- An official of an institution who has significant responsibility for student and campus activities, or any employee who manages or otherwise oversees student and campus activities. For example, staff responsible for campus student and family housing, a student center, or student extracurricular activities; a director of athletics, coaches and trainers, faculty advisors to student groups, staff responsible for student discipline and campus judicial staff.
Campus Security Authorities are defined by function and not title. Examples include:
- Vice provosts
- Dean of Students
- Department chairs and deans
- Student Conduct staff
- Director of Residence Life
- Title IX coordinators
- Athletic directors and team coaches
- Residential housing staff, including Resident Advisors, Resident Directors, and desk staff who monitor entrances to facilities
- Student activity coordinators
- Faculty advisors to student groups
- Faculty or staff who travel with students or coordinate travel
- Fire safety officers and coordinators
- Human Resources employees who investigate employee misconduct or are responsible for disciplinary measures
Each campus must identify these individuals. The Clery coordinator is responsible for ensuring campus security authorities are trained and aware of their responsibilities, and that they submit statistics for any crimes that have been reported to them. Pastoral and professional counselors are exempt from being a CSA as long as they are acting in a professional capacity at the time of the report. For this purpose:
- A Pastoral Counselor is a person who is associated with a religious order or denomination, is recognized by the religious order or denomination as someone who provides confidential counseling, and is functioning within the scope of that recognition as a pastoral counselor.
- A Professional Counselor is a person whose official responsibilities include providing mental health counseling to members of the institution’s community and who is functioning within the scope of his or her license or certification.
Other individuals who have significant responsibility for campus and student activities and who counsel or advise students and employees are not exempt from reporting, even if the counseling is confidential. Examples of individuals who would not meet the criteria for being CSAs include:
- A faculty member who does not have any responsibility for student and campus activity beyond the classroom
- Clerical or cafeteria staff
Campus Security Authorities (CSAs) are expected to keep records of reported incidents, including dates, times, and locations. If the CSA is not sure of the date and time, they should record the date that it was reported. If the location is unknown, any general identifying information (residence hall, academic building) concerning the offense can be helpful in the investigation. UHM Department of Public Safety annually solicits CSAs for Clery reportable statistics, and compiles them in preparation of the Annual Security Report.
If a serious crime that may cause an ongoing threat to the University of Hawaiʻi at Mānoa campus community is reported to anyone who is defined as a Campus Security Authority, the individual must notify UHM DPS immediately. The institution has a responsibility to notify the campus community of any crimes which pose an ongoing threat to the community, and therefore, Campus Security Authorities are obligated to report crimes immediately to UHM DPS. If there is any question about whether an ongoing threat exists, immediately contact UHM DPS at 808-956-6911.
“Campus Security Authority” is a Clery-specific term that encompasses individuals and organizations associated with an institution. For more information, see the Handbook for Campus Safety and Security Reporting, page 4-2. For a full list of Campus Security Authorities at UHM, please contact your Clery Coordinator (contact information below.)
Questions? Contact your UH Mānoa Clery Coordinator
Phone: (808) 956-5886