Office of the Vice Provost for Academic Excellence

Sign-In to the conference will begin at 8:00 am at the Campus Ballroom, you will be provided with a name tag with a reminder of session room locations and a welcome folder.

An opening speech by Michael Bruno, Provost will start at 8:30 am in the Campus Ballroom.

Diversifying your Department

Noelani Goodyear-Kaopua

Committing to diversify a unit’s faculty is an important first step, but how does a department or school fulfill that promise? In this session, we will explore the complex undertaking of recruiting and retaining diverse faculty members. This includes: strategies for recruitment; strategies for supporting new hires; and ways to foster a community that values diversity in your unit. We will also discuss the new Search Advocates initiative and how to best utilize the program in your searches.

Equal Employment Opportunity and Outreach Recruitment at UH Mānoa

Dee Uwono & Tamami Mohandie

Under Executive Order 11246, the University of Hawai`i at Mānoa (UHM), as a federal contractor, must
comply with affirmative action requirements. The Recruitment Process is one way that enables UHM to
achieve our equal employment opportunity and equity goals. Deans and Directors, Search Committees,
and Personnel Officers are encouraged to carry out action-oriented strategies to enable a diverse
applicant pool in every recruitment process. In this informational session, we will provide an overview
of the Equal Employment Opportunity and Affirmative Action federal obligations in an effort to educate
our UHM leadership about the federal requirements. Specifically, we will focus on the recruitment
process, what UHM has been doing thus far, and sharing examples of good faith outreach recruitment
efforts to ensure a fair and equitable recruitment process.

A Diversity, Equity and Inclusion Toolbox: Affirming Best Practices for Your Department

Camaron Miyamoto

This session will review the difference between “diversity,” “equity,” and “inclusion” and then use the topic of allyship to invite participants to discuss their experiences in affirming diversity, equity and inclusion (DEI) as leaders at the university and in their departments. Participants will leave with a toolkit of best practices to assist with maximizing DEI efforts for their departments, including strategies to foster inclusive work environments, ideas to promote effective outreach and hiring procedures, and an invitation to create inclusive departmental mission statements.

Faculty Performance

Teresa Kono

Faculty duties and responsibilities are articulated in a number of different ways, in the CBA, the job ad, department and campus criteria etc.  This session is designed to help Chairs and Academic Administrators explore options available when non-tenure track, tenure track, and tenured faculty are having difficulties performing their duties.

Join us in Campus Center ballroom for a brown bag lunch where you can find an environment that will allow for you to engage with your peers and/or colleagues in an unstructured format – this will allow for you folks to get to to know one another, gain a better understanding of disciplines that you typically may not collaborate with, develop a network across UH Mānoa campus, and simply to interact face-to-face especially after two years of a virtual environment.

Successful Meetings and Productive Conversations

Monica Stitt-Bergh

Jean Lipman-Blumen described the “academic algorithm” of faculty work as “knowledge work, dedication, ownership, and autonomy.” This algorithm is desirable, but qualities such as ownership and autonomy can make it difficult to lead faculty groups. These qualities may result in heated discussions, dissent, absenteeism, and ultimately hinder a unit’s collective efforts. In this session, I’ll introduce a couple overarching principles for successful meetings and productive conversations along with specific tips and strategies. There will be hands-on activities during this session. My goal is for you to leave with at least one idea to try with your colleagues.

Responsible Conduct of Research (RCR) and Conflicts of Interest (COI)

Jason Yoshida and Valerie Iinuma

This session will be divided into two parts. Part I will provide an overview of the Office of Research Compliance and the foundations for Responsible Conduct of Research (RCR). It will also cover the University’s framework for addressing research and scholarly misconduct. Part II will provide an overview of conflicts of interest (COI) and reporting requirements and answer some frequently asked COI questions.

If you were unable to attend the conference on August 9, 2022 then please sign-in at Campus Center Ballroom, you will be provided with a name tag with a reminder of session room locations and a welcome folder.

Periodic Review for Post Tenure-Track Faculty

Teresa Kono

In recognition of the special role of the faculty in the academic mission of the university, the procedures for the periodic review of tenured faculty performance were designed to provide safeguards for academic freedom as well as the opportunity for participation of faculty peers in the review process.  This session is designed to help Chairs and Deans gain a better understanding of the process itself, provide tips to get the most out of the review process for both positive and negative assessments, and navigate through a periodic review where deficiencies have been identified.

Conflict Management in Academic Departments

Krystyna S. Aune, Amy Hubbard and Panel Members:

Conflict is a ubiquitous aspect of our social and professional lives. Within academic departments there can be conflict between faculty members, between faculty and staff, and/or between faculty and graduate students. How we conceptualize and approach conflictual situations affect their management and outcomes.

Part 1 of this session will provide useful information about the types and kinds of conflict, the different approaches to managing conflict, and tips for managing conflict effectively.

Part 2 of this session will include a panel of Graduate Chairs who will share their insights about the mentoring culture in their programs and how they encourage healthy and productive mentoring relationships within their departments.

How to Develop a Successful Research Program at UHM

Christopher Sabine

The goal of the Office of the Vice Provost for Research and Scholarship (OVPRS) is to help grow and develop the research enterprise at UHM. Many faculty do not know what the OVPRS does or the resources that we can provide to help you. This session will provide an overview of the OVPRS, the resources that we provide to help faculty and student research on campus. We will also cover some of the basics of how to write a successful research proposal to a federal funding agency.

Workload Model: How the College of Education discusses workload with the Faculty and implements the Work Assignment Template (WAT)

Nathan Murata, Cecily Ornelles, and Jenny Wells

The complexity of programs offered through the College of Education requires use of strategies to articulate, plan, and evaluate workload equivalencies.  Consideration is given to teaching, cohort coordination, advising, and field supervision responsibilities.  This workshop will share how the College of Education engages in discussion with faculty on workload and how we collect and collate information to ensure that it is uploaded to the WAT platform.

Managing and Maximizing APT Staff Performance

Jeffery Long & Nicole Ogawa

In this session we will discuss methods of setting clear performance expectations for APT employees, avenues for constructive feedback, and the necessity of engaging in annual performance evaluations to acknowledge exceptional APT performance, discuss deficiencies, and to set performance goals for the next year.

The session will also explore ways to encourage APT growth in position, in which additional compensation may be applied for expanded scope and responsibility. 

Poise & Good Address: What does this mean and how is it used in the workplace?

Teresa Kono & Christian Fern

In this session UHPA’s Executive Director, Christian Fern and Program Officer, Teresa Kono will go over the language “Poise and Good Address.” We see this language in E.P. 5221, Faculty Classification and often in recruitment advertisements – but what does it mean and how is it used in the workplace? Gain a better understanding by attending this workshop.

Join us in Campus Center ballroom for a brown bag lunch where you can find an environment that will allow for you to engage with your peers and/or colleagues in an unstructured format – this will allow for you folks to get to to know one another, gain a better understanding of disciplines that you typically may not collaborate with, develop a network across UH Mānoa campus, and simply to interact face-to-face especially after two years of a virtual environment.

Class Scheduling Best Practices

Maggie McGehee with Alison Sherwood & Stephanie Kraft-Terry

This panel will start with a broad overview of class scheduling at UHM, with detailed discussion of standard meeting patterns; best practices for choosing class days and times; avoiding course and room bottlenecks and conflicts; formats (online, in person, hybrid); and assigning instructor percent responsibilities. We will also review useful tools in Coursedog, the new software starting with Spring 2023 class scheduling.

Key Takeaways: Best practices for class scheduling at UHM; understanding Standard Meeting Patterns; key reports and tools in Coursedog software

Orientation for New (and not-so-new) Graduate Chairs

Krystyna S. Aune & Julienne Maeda

The Graduate chair is the liaison between their graduate program and Graduate Division. This session will provide an overview of the role and responsibilities, key tips and resources, and plenty of opportunity for dialogue.  All Graduate Chairs are welcome to attend.

A Diversity, Equity and Inclusion Toolbox: Affirming Best Practices for Your Department

Camaron Miyamoto

This session will review the difference between “diversity,” “equity,” and “inclusion” and then use the topic of allyship to invite participants to discuss their experiences in affirming diversity, equity and inclusion (DEI) as leaders at the university and in their departments. Participants will leave with a toolkit of best practices to assist with maximizing DEI efforts for their departments, including strategies to foster inclusive work environments, ideas to promote effective outreach and hiring procedures, and an invitation to create inclusive departmental mission statements.