The Office of the Vice Provost for Academic Excellence (OVPAE) reviews and approves all program modifications. The recommended deadline for submission is no later than the course action deadline. Program modifications include changes to program requirements and curricula, including
- degree program requirements and program electives
- modifying minors
- modifying certificates
- modifying/creating concentrations within a degree program
- modifying/creating a combined bachelor’s and master’s (BAM) pathway
- creating minors.
For changes that involve commitments from other programs (including required courses), please include evidence of consultation and an MOA, if applicable.
All modifications to an academic program must be submitted to the Director of Program Development and Review at the OVPAE at acadpro@hawaii.edu using the appropriate cover memo while ensuring that all relevant attachments are included. Attachments may include program sheets, 4-year plans, catalog descriptions, and proposed UHM forms, among others. Please note, proposals are typically reviewed and recommended for approval for the upcoming academic year, not the next academic term.
Step 1: Unit Consults with OVPAE
Dean/Chair consults with the Director of Program Development and Review at the OVPAE and/or Graduate Division to ensure that the required documents are ready for submission.
Tip: Involve academic advisor(s) to ensure proposed changes meet requirements (e.g., 45 upper division credits for the bachelor’s degree).
Step 2: Submit
Upon successful consultation, email the completed memo (use the appropropriate memo template) and required documentation acadpro@hawaii.edu. For graduate programs, the department may send the documents directly to Graduate Division with a copy to acadpro@hawaii.edu.
OVPAE will manage the review and approval process.
Direct questions to acadpro@hawaii.edu.