Office of the Vice Provost for Academic Excellence

Tenure &/or Promotion Process

• 2023-2024 Tenure and Promotion Timetable
• 2023-2024 Tenure and Promotion Slides (PDF) – with contract renewal timeline
• 2023-2024 Criteria and Guidelines for Faculty Tenure/Promotion
• Appendix A – BOR Minimum Qualifications – EP 5.221
• Appendix B – Supplemental Guidelines for Librarians, Specialists, or Extension Agents
• Videos for T&P Applicants
  • Overview: UH Manoa Tenure and Promotion Applications (3:53)
    • Getting started by contacting your college’s T&P coordinator. The hawaii.edu/tenure site. Documents containing criteria for contract renewal, tenure and promotion. The “eDossier” library. UHM Guidelines – template documents for the first 3 sections of your dossier.
  • Dossier Review Process & Timeline (4:07)
    • The path and timeline of dossier review. Note: contract renewal reviews end at the Dean.
  • Your T&P Google Shared Drive (8:28)
    • Google Drive, the “back end” of the eDossier site.
  • Compiling the Dossier (9:49)
    • Building the dossier components. Review of criteria, endeavors statement, bibliography.
  • Editing in Google Docs, 7 Quick How-To’s (6:39)
    • Formatting for navigability and accessibility: section headings, table of contents, formatting, headers and page numbers, tables, page breaks, mixed page orientations.
  • Colleague Pre-reviews & TPRC Exclusions (7:02)
    • Adding colleagues as reviewers and building a TPRC exclusions list”. Also covers the different looks between contract renewal and T&P dossiers, reviewing the eligibility tab for correctness.
• 2021-2022 eDossier Applicant Training Video (everything in one video)

Instructional Rank 2 Promotion

Instructional faculty members can apply to be promoted within the ranks of the I2 Classification. I2 in-rank promotion applications should be submitted in the eDossier system. Contact your school/college tenure and promotion coordinator to begin an application.

• Proposed Instructional Rank 2 Language for E.5221, Faculty Classification

Tenure and/or Promotion Forms

Unless special circumstances apply, tenure and/or promotion applications should be submitted through the online eDossier system as described in the UHM Tenure and Promotion Criteria and Guidelines. In cases where a hard copy submission may be warranted, use this Application Form to request a PDF application.

Other Information

• Memo on Minimum Qualifications for Tenure and Promotion
• Workflow for Tenure & Promotion Process
• Faculty Mentoring Program (FMP) Website

Probationary Periods

As a faculty member in a tenure-track position, you will be placed on a probationary period that is governed by the Collective Bargaining Agreement, Article XII, Tenure and Service, Section C. Refer to the below table for the appropriate classification:

A faculty member can apply for promotion at any time that they meet the requirements for the next rank as articulated in Executive Policy 5.221 and the Mānoa Criteria and Guidelines, as well as any Departmental Criteria the unit has established. It is expected that an applicant will demonstrate the level of academic achievement and reputation that is commensurate with the rank sought as found at major research universities in the United States. The exact stage of a faculty member’s career at which promotion is merited is a matter of judgment, and there may be honest differences of opinion based on fair and thorough consideration of the evidence.

Faculty Classification	Rank 2-Junior	Rank 3-Assistant	Rank 4-Associate	Rank 5-Full
Instructional (I)	Not eligible	5 years	3 years	2 years
Medical (M)	Not eligible	5 years	3 years	2 years
Law (J)	Not eligible	5 years	3 years	2 years
Researchers (R)	Not eligible	5 years	3 years	2 years
Specialist (S)	5 years	5 years	3 years	2 years
Librarian (B)	5 years	5 years	3 years	2 years
Agent (A)	5 years	5 years	3 years	2 years

*You can request to shorten or extend your probationary period. Please work with your respective College Human Resource department for the process.