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Transcript Requirements

Official transcripts are required for all Exchange and Visiting Student programs at UHM. Please find the guidelines for submitting transcripts to UHM below.

Undergraduate Applicants

Please note that there are minimum requirements for admission to UH Mānoa and no exceptions can be made for Exchange/Visiting Students. Your transcript will help the Admissions Office to identify if you meet these requirements. Please see the table below for more information.

Are students required to complete a certain number of credits before they are eligible to apply for the program?  Yes. Students must have completed at least 24 transferable semester credits (generally equivalent to two semesters of full-time enrollment), as determined by UH Manoa Admissions standards, at the time of application. Please note that some courses may not be considered transferable (e.g. English language/composition, religious doctrine, remedial/technical, field studies, internships, etc.) and may not be counted towards this minimum requirement.
Is there a minimum grade point average (GPA) for admission into the program? Yes. The minimum cumulative grade point average (GPA) for admissions is 2.5/4.0 (or the equivalent). Only courses graded with an A-F type, or 1-100 type, or a “measurable” type grading scale commonly used in your home country, can be used to calculate this GPA. Courses graded Pass/Fail, Credit/Non-Credit, etc., will not be factored into a student’s GPA. Courses not considered transferable (e.g. English language/composition, religious doctrine, remedial/technical, field studies, internships, etc.) will also not be factored into a student’s GPA. So, the GPA listed on the transcript may not be the final GPA calculated by UHM Admissions for the purpose of admission into the exchange/visiting student program; it may be higher or lower. As noted above, students must also have at least 24 credits to calculate their GPA from. If your student falls short of this requirement, their application will not be processed.
What if a student has studied at another college or university in addition to the home institution? If a student has attended any other colleges or universities and has transferred credits from these institutions to their home university, including study abroad programs, our Admissions Office will also require transcripts from those institutions. These transcripts must be sent to our office directly by the institutions. We are not able to accept transcripts from your institution on behalf of another institution (i.e. a Keio University transcript that has been sent by Waseda University).
Before I complete my application, can I ask UHM Admissions to review my transcript to confirm that I meet the minimum requirements for admission? Yes. If you’re right on the cusp and you’re worried that you may not meet the minimum requirements, we would be happy to take a look at your transcript ahead of the deadline. Transcripts can be emailed to inbound@hawaii.edu. We can then work with the Admissions Office on your behalf to determine if you currently meet the minimum GPA and credit requirements for admission. 

Transcript Submission Process for Exchange & Hoakipa Visiting Students

In order to prevent fraud, official transcripts must be submitted to your home university exchange office in its original, sealed envelope or, in the case of electronic transcripts, issued to your office via an official portal or platform. Your exchange office will then submit your transcript to us as part of the application process. If the transcript that is provided to us appears to be unofficial or tampered with in any way, our office may request that an official transcript is mailed to our office instead. 

Transcript Submission Process for Independent Visiting Students

Independent Visiting Students must have their official transcript(s) sent by mail or via a certified digital platform such as eQuals. If sent by mail, transcripts must be sent in their original, sealed envelope to be considered official.

Mailing Address and Contact Information

Mānoa International Exchange (MIX)
University of Hawai’i at Mānoa
2600 Campus Road, QLC 206
Honolulu, HI 96822, USA

Phone: +1-808-956-4728

Email: inbound@hawaii.edu

Postgraduate Applicants

All postgraduate applicants, including Exchange Students, Hoakipa Visiting Students, and Independent Visiting Students, are required to provide official transcripts and degree certificates from every college or university they have attended at both the undergraduate and postgraduate level as part of their application. Please note that there are minimum requirements for admission to UH Manoa and no exceptions can be made for Exchange/Visiting Students. Your transcript will help the Admissions Office to identify if you meet these requirements. Please see the table below for more information.

 

Where should my transcripts and degree certificates be sent? They can be sent to the following address:

Vinnie Burns, Mānoa International Exchange (MIX), University of Hawai’i at Mānoa, 2600 Campus Road, QLC 206, Honolulu, HI 96822, USA

Can my home university or I send transcripts or degree certificates by email? No. The Graduate Division does not accept emailed copies of transcripts or degree certificates, even if they are sent by your home institution. Only the following methods are acceptable:

  1. Mailed to the MIX Office directly by the home institution.
  2. Mailed to the MIX Office by the student, but only if the documents are kept in their original, sealed envelopes from the issuing institution. These envelopes cannot be opened, otherwise, they will not be considered valid.
  3. Issued digitally via a certified digital platform such as eQuals in a format that would allow the MIX Office to download the transcript from an online portal.
Are notarized copies accepted? Yes. If you are unable to obtain your official transcripts or degree certificates, the home university exchange coordinator or Registrar may instead notarize copies of these documents. These notarized copies will be accepted as certified documents only if they are notarized by the institution that originally issued these documents and sent to us directly by the institution. Documents will not be accepted if they are notarized by the incorrect institution (i.e. documents from Tohoku University that have been notarized by the University of Leeds).
What if English is not the primary language of instruction at my current or previous institutions? If English is not the primary language of instruction, then you will be required to provide an official copy of the documents in the native language AND an official translation in English. 
What if I have participated in a short-term study abroad program? Is the transcript from the institution I studied at required? If any of the credits transferred back to your home institution from the institution you studied abroad at then, yes, you will need to provide copies of these transcripts as well. 
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