Locating Physical Material in Hamilton Library


This video introduces users to the physical organization of materials in Hamilton Library and how to find an item’s location in the bibliographic record available through OneSearch, the primary discovery tool for our collection. 

To determine the material’s location, consult the item record to check which collection the item belongs to and what the item’s call number is.

In this example, for instance, the book is an electronic book available from eBook Central and would be available online.

Here is an item record that is available in the main collection as well as several other libraries in the University of Hawaii system. Items can usually be requested from other libraries.

Here is a book in the main collection of Hamilton Library, with the call number beginning HV.

Here is another book in the main collection of Hamilton Library, but the call number begins with RT.
Here is an item located in the Asia collection.
Finally, here is an item located in the Hawaiian and Pacific Collections.

Once the collection has been determined, the next step is to find the item.

Hamilton Library itself is divided into two main buildings.

The entrance is in the main building on the 1st floor on the makai side of the building.

Each building has five floors and a basement.

The two buildings are joined by bridges on the first and second floor.

An item’s location will depend on what collection it belongs to and what call number it has been assigned.

For the main collection, if the call number is between A and PS, it is located on the second floor of the main building.

Books that have a call number between PT and with PZ are located on the third floor.

If the book is in the main collection and the call number is between Q and Z, the book will be located in the addition.

Books with call numbers between Q and QA are on the first floor.

Call numbers between QB and QD are on the second floor of the addition.

Call numbers between QE and RC are on the third floor of the addition.

Finally, call numbers between R D and Z are on the fourth floor of the addition.

The fifth floor of the addition is where the University archives are located.

Reference books in the main collection are located on the first floor of the main building.

Items in the Asia collection with call numbers between A and H are located on the fourth floor of the main building

Items in the Asia collection with call numbers between J and Z are located on the third floor of the main building.

The entire East Asia collection is also located on the third floor of the main building.

Government documents and maps are located on the ground or basement floor of the main building. 

Most books at Hamilton Library are located in open collections where you can simply take the book from the shelf and either use it in the library or check it out at the Circulation Desk on the first floor near the entrance.

On the other hand, the Hawaiian and Pacific collections are closed collections, which means you must request the item and then go up to the Hawaiian and Pacific collections, located on the 5th floor of the main building, to check it out.

Note that some items are library use only, which means they cannot leave the Hawaiian and Pacific collections reading room.

To request an item from the Hawaii and Pacific collections.

Navigate to the bibliographic record, typically by clicking on the title of the item.

Sign in using your UH user name and password.

You will then see an option to Request Specific Copy. Click on that link.

You will then see a Request form.

Select “University of Hawaii at Manoa” as the Pickup Institution.

Select “Hawaiian and Pacific Collections” as the Pickup Location.

Click on the “Send Request” button. The item should be available at the Hawaiian Pacific reading room in 10 to 15 minutes.

If you have any problem finding an item, please stop by the Reference Desk or the Circulation Desk on the first floor near the library entrance for assistance.

Thank you for watching.

Please contact Brian Richardson at richards@hawaii.edu with any questions or comments.

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