Groups are responsible for ensuring that their event follows all University of Hawaiʻi, City and County of Honolulu, State of Hawaiʻi, and federal COVID-19 regulations.
A link to the reservation request form can be found in each user type tab.
- Request Flowchart
- Event Types
- User Types
- Academic Events (i.e. events related to classes)
- Department-Run Rooms
- Andrews Amphitheatre
- Fundraising
1. REQUEST FLOWCHART
2. EVENT TYPES
Indoor Request:
- Request to use a general-use classroom for non-class related events. Examples include: RIO or department meetings, a lecture series, orientation, workshops, etc.
- Please note that you will need to request for an outdoor area as well if there will be food and/or drinks at your event, as there is no eating or drinking in any of the general-use rooms.
Outdoor Request:
- Request to use an open area (including building courtyards, lanais, etc.) on campus for an event. Examples include: receptions, mixers, etc.
Indoor and Outdoor Request:
- Request to use both a general-use classroom and an open area on campus for an event. Examples include: meeting events with food or drinks, orientations with both indoor activities and campus tours, etc.
3. USER TYPES
Use of campus facilities is broadly classified into two categories:
Category 1 events are defined as follows:
- Events hosted by UH offices and departments (e.g. department meetings, lecture series, etc.)
- Events hosted by Registered Independent Organizations (RIO) (e.g. weekly meetings, mock interview sessions, etc.)
- Chartered Student Organizations (CSO) (e.g. ASUH town hall presentations, etc.)
Category 2 events are defined as follows:
- Events hosted by organizations that are not UH offices or departments, RIOs, or CSOs
- Events of a personal nature even if UH faculty, staff, or students are involved
4. ACADEMIC EVENTS (I.E. EVENTS RELATED TO CLASSES)*
To reserve a general-use classroom or auditorium for an academic event (e.g. any event for a class with a class number or that is mandatory for students to participate in to complete their degree including but not limited to: additional class sessions, thesis or dissertation defenses, etc.) during the fall and spring semesters, please contact:
Manoa Scheduling Office: email requests to schedule@hawaii.edu
To reserve a general-use classroom or auditorium for an academic event (e.g. any event for a class with a class number or that is mandatory for students to participate in to complete their degree including but not limited to: additional class sessions, thesis or dissertation defenses, etc.) during the summer sessions and for fall and spring extension courses, please contact:
Outreach College (956-7221): email requests to outreach.classroom@hawaii.edu
*Event requests related to filming for School of Cinematic Arts (CINE) courses are an exception and should be submitted through our Kuali Request form (linked in the Department Requests tab).
5. DEPARTMENT-RUN ROOMS
Please note that the following rooms can be reserved through the corresponding department:
| LOCATION | PHONE | |
|---|---|---|
| Athletics Facilities (Gym 1, Klum Gym, etc.) | (808) 956-7419 | uhathfac@hawaii.edu |
| Campus Center Complex (Campus Center, Hemenway, etc.) | (808) 956-2525 | ccmes@hawaii.edu |
| Dean Culture Lab (Rm 104) | (808) 956-6978 | spaces@hawaii.edu |
| Kamakakuokalani Center for Hawaiian Studies | (808) 956-0555 | ashtonkm@hawaii.edu |
| Kennedy Theatre Facilities (Kennedy, Dance Bldg, etc.) | (808) 956-7677 | ktfacpm@hawaii.edu |
| Center for Korean Studies | (808) 956-7041 | coord@hawaii.edu |
| Law School | (808) 956-8478 | lawevent@hawaii.edu |
| Law School Clinical Bldg | (808) 956-8478 | lawevent@hawaii.edu |
| Music Complex (Rms 7, 9, 36, Orvis, etc.) | (808) 956-7786 | watsonwm@hawaii.edu |
| Sakamaki Innovation Zone (Rm D101, D102, D103) | (808) 956-6978 | spaces@hawaii.edu |
| Student Housing (Conference Housing, etc.) | (808) 956-8177 | uhmsh@hawaii.edu |
| Webster Collaborative Classroom (Rm 101) | (808) 956-6978 | spaces@hawaii.edu |
6. ANDREWS AMPHITHEATRE
Requests for Andrews Amphitheatre must be submitted at least three (3) months in advance of the requested date to be processed in time.
Information and documents in addition to the request form and standard documents required for outdoor area requests may be required.
There are daily fees associated with the use of Andrews Amphitheatre. The fees can viewed on our fee structure document.
7. FUNDRAISING
Departments
Departments that would like to solicit funds at an event or stage events for fund-raising purposes must receive express written approval from the Mānoa Office of Business and Finance prior to their requested event. To obtain approval, please submit a memo from your Dean or Director to the Chief Business Officer at the Office of Business and Finance. Please include the following information in the memo:
- Name of Organization
- Purpose of funds to be raised
- Anticipated income and expense
- Event time, date, and preferred location
If the fund-raising will involve the sale of food products on campus, additional written approval must be obtained from the Environmental Health and Safety Office. The only exception would be if the food is supplied by a University of Hawaiʻi at Mānoa food contractor. The sale and handling of food products must be in compliance with state and local health requirements.
Please refer to Executive Policy 8.209 on Fundraising for more information about fundraising requirements.
RIOs / CSOs
Organizations wishing to solicit funds at an event or stage events for fund-raising purposes must receive express written approval prior to their event. RIOs must submit the appropriate fund raising forms to the Meeting and Events Services (MES) office in Campus Center room 209. This includes a written application indicating the purpose(s) of the funds to be raised and the anticipated income and expenses of the event. Please note that all fund-raising activities must be conducted entirely by members of the organizations and all the profits must be collected by and directly benefit the organization.
If the fund raising will involve the sale of food products on campus, additional written approval must be obtained from the Environmental Health and Safety Office except when food is supplied by a University of Hawaiʻi at Mānoa food contractor. The sale and handling of food products must be in compliance with state and local health requirements. Likewise, organizations authorized to sell products or services must comply with all state and federal rules and regulations.
Arrangements for fund-raising activities must be made at least three (3) weeks in advance, and, at the time of scheduling, the organization must show evidence that they have obtained the following:
- A State Tax License or Exemption
- A commercial bank account that will be used exclusively for the financial transactions of the organization.
The organization must file an income and expense statement and submit it to the MES office within ten (10) days of the conclusion of the fund-raising activity.
Please refer to the Student Life and Development office RIO administrative policy document for more information about fundraising requirements.
Non-UH Affiliated / Third-Party Groups
Per Manoa Policy document M1.200, organizations without University affiliation may use designated University facilities for charitable, civic, community, cultural, or educational activities which are operated on a not-for-profit basis.