NEWS
02-09-2024 RIO, CSO, Third-Party Payment Method Update, March 1, 2024
Starting March 1, 2024, we will no longer be accepting payments at our service window. From that date, please mail all check payments to the address will be included in the confirmation email.
02-05-2024 [Update] *NEW* Reservation Request Form
The debut date for our new reservation request form is March 1, 2024. Our new form will be in the Kuali Build system, and instructions on how to navigate to our form for first-time users will be included in each group type’s information page in the same section as the updated form link.
12-04-2023 *NEW* Reservation Request Form
We will soon be using a new reservation request form to capture event requests. Additionally, there will now be separate forms for Category 1 (UH-affiliated users) and Category 2 (Non-UH users) requests. The form links in each group type’s information page will be updated when the form is open for use.
12-01-2023 RIO / CSO, Third-Party Event Payment Method Update, January 1, 2024
Beginning January 1, 2024, we will no longer be accepting cash as a form of payment for reservations. Checks can either be brought to the WCC office and placed in our drop box, or can be mailed to our office. (Our mailing address will be included in the event confirmation email.)
11-15-2023 Room Reservations Spring 2024
We have begun accepting Spring 2024 reservation requests. Processing will begin once the academic schedule has been finalized.
07-15-2023 Room Reservations Fall 2023
We have begun accepting Fall 2023 reservation requests. Processing will begin once the academic schedule has been finalized.
04-15-2023 Room Reservations Summer 2023
We have begun accepting Summer 2023 reservation requests. Processing will begin once the academic schedule has been finalized.
11-15-2022 Room Reservations Spring 2023
We have begun accepting Spring 2023 reservation requests. Processing will begin once the academic schedule has been finalized.
07-15-2022 Room Reservations Fall 2022
We have begun accepting Fall 2022 reservation requests. Processing will begin once the academic schedule has been finalized.
03-24-2022 Room Reservations Spring 2022 (UPDATE)
Additional approval for non-academic events is no longer required. To make a request to use a general-use space, please submit our online general-use space request form. A link to the form can be found in each user-type tab.
02-16-2022 Room Reservations Spring 2022 (UPDATE)
There has been a change to the RIO approval policy. The Office of the Vice Provost for Student Success has determined that approval from their office for RIO groups is no longer required.
All other non-academic events must still receive approval from the parties listed:
*UH DEPARTMENTS* – Please send your approval request to your Dean/Director/Vice Provost.
*NON-UH AFFILIATED* – Please send your approval request to the Provost’s Office (provost@hawaii.edu).
When sending in the request for approval, please include the following information:
- Primary contact name
- Primary contact email address
- Group or department name
- Date(s) and time(s) requested
- Estimated number of people to attend
- Purpose (e.g. weekly meetings, workshops)
- COVID mitigation plan
Once your request has been approved, please forward the email approval to mareserv@hawaii.edu or attach it to the request form in the designated section and submit a request to our office using this online form (link is also available in group type tabs). Please note that a request will not be considered complete until we receive both the additional approval and the request form.
Please keep in mind that we request at least 30 days for processing reservation requests as they are reviewed and assessed by several offices. If we receive requests with insufficient lead time, while we will do our best to process the request, we may not be able to reserve a space in time for the event regardless of event approval status.
12-12-2021 Room Reservations Spring 2022
We will continue to follow the procedure listed in the 10-21-2021 update below.
Please note that that means we will continue to require additional approval for all non-academic events. Please see the posting below to determine who your group will require approval from.
If you have any questions, please email our office at mareserv@hawaii.edu.
10-21-2021 Room Reservations Fall 2021 (UPDATE)
All non-academic events (e.g. weekly meetings, workshops, etc.) MUST receive approval from the parties listed below BEFORE a reservation request can be submitted:
*UH DEPARTMENTS* – Please send your approval request to your Dean/Director/Vice Provost.
*RIO/CSO* – Please send your approval request to the Office of the Vice Provost for Student Success (vpss@hawaii.edu).
*NON-UH AFFILIATED* – Please send your approval request to the Provost’s Office (provost@hawaii.edu).
When sending in the request for approval, please include the following information:
- Primary contact name
- Primary contact email address
- Group or department name
- Date and time requested
- Number of people to attend
- Purpose: i.e., weekly meetings, workshops
- COVID mitigation plan
Once your request has been approved, please forward the email approval to mareserv@hawaii.edu and submit a request through this online form. Please note that a request will not be considered complete until we receive both the Provost’s approval and the request form.
Please keep in mind that we request at least 30 days for processing reservation requests as they are reviewed and assessed by several offices. If we receive requests with insufficient lead time, while we will do our best to process the request, we may not be able to reserve a space in time for the event regardless of event approval status.
09-01-2021 Room Reservations Fall 2021 (UPDATE)
All non-academic events (e.g. weekly meetings, workshops, etc.) must receive approval from the Provost’s Office before a reservation request can be submitted.
When sending in the request to the Provost’s Office (provost@hawaii.edu), please include the following information:
- Primary contact name
- Primary contact email address
- Group or department name
- Date and time requested
- Number of people to attend
- Purpose: i.e., weekly meetings, workshops
- COVID mitigation plan
Once your request has been approved by the Provost’s Office, please forward the email approval to mareserv@hawaii.edu and submit a request through our online form (link available in group type tabs). Please note that a request will not be considered complete until we receive both the Provost’s approval and the request form.
Please keep in mind that we request at least 30 days for processing reservation requests as they are reviewed and assessed by several offices. If we receive requests with insufficient lead time, while we will do our best to process the request, we may not be able to reserve a space in time for the event regardless of event approval status.
08-19-2021 Room Reservations Fall 2021 (UPDATE)
Department/RIO/CSO
Reservations for Fall 2021 do not currently require additional approval from the Provost’s Office. Please note that room sizes are still restricted to follow COVID distancing protocol.
Non-UH/Third-Party
We are accepting third party events, however, please note that there are additional documents (insurance, waivers, facilities-use agreement forms) that may be required as part of the reservation process.
04-01-2021 Room Reservations Summer and Fall 2021
Department/RIO/CSO
Reservations for Summer and Fall 2021 will no longer require additional approval from the Provost’s Office. Please note that room sizes are still restricted to follow COVID distancing protocol.
Non-UH/Third-Party
As the Manoa campus remains closed to the general public, we are not accepting third-party events for the summer or fall terms at this time. We apologize for the inconvenience.
01-27-2021 Room Reservations Spring 2021
Room Reservations for the Spring 2021 semester will follow the same guidelines as the Fall 2020 semester.
08-19-2020 Room Reservations Fall 2020
Department/RIO/CSO
Room Reservations that will involve two (2) or more people physically gathered in a space will require approval from the Provost’s Office.
To request for approval from the Provost’s Office, please send an email to provost@hawaii.edu with the following information:
(Subject line) RE: Request approval to reserve a space for (event):
- Primary contact name
- Primary contact email address
- Date and time requesting
- Number of people to attend
- Purpose: i.e., review session, dissertation/thesis defense
Once approval has been received, please forward the approval email to mareserv@hawaii.edu and submit a request through our online form (link available in user type tabs).
Non-UH/Third-Party
We are not accepting third-party events for the fall semester. We apologize for the inconvenience.