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College of Engineering Forms

Completed forms (or questions about CoE forms) may be emailed to the SAS office at engradv@hawaii.edu or dropped off at Holmes Hall 250.

  • Use: To request to substitute for an engineering requirement on the curriculum check sheet with the use of UHM course (or transfer equivalent) not listed as an option on the curriculum. (General Education requirement substitutions should be discussed directly with an Academic (not faculty) Advisor engradv@hawaii.edu)
  • Instructions: Fill out form with justification for the substitution and the description or syllabus of potential substitute course(s). Meet with your faculty advisor to discuss your reasons and justification. If faculty advisor approves follow up with the next review/approvals.
  • Approvals in the following order: (1) Review and signature by Faculty Advisor, (2) Review and signature by Major Department Chair, (3) Review and signature by Director of Academic Affairs (engradv@hawaii.edu).

Download Form

  • Use: To request override to register for two UHM courses that overlap in time. Students are encouraged to take courses that do not conflict when possible. In many cases, instructors may not be able to accommodate overlaps in exam times or important class time activities that require participation.
  • Instructions: Fill out form and ask one or both instructors to fill out the how you will manage the conflict. Both instructors sign to approve and then email completed form to Academic Advisors in the SAS Office (engradv@hawaii.edu). SAS Office will enter this college level override.
  • Approvals in the following order: (1) Signature of both instructors, (2) SAS Office

Download Form

  • Use: To request an override to register for more than the maximum credits in a semester, 20 or more credits.
  • Instructions: Provide a letter with semester by semester graduation plan explaining the need for the overload to Director of Academic Affairs and Assistant Dean (engr@eng.hawaii.edu).
  • Approvals: Review and approval by Director of Academic Affairs and Assistant Dean.

*All other override requests/questions should be directed to the instructor or Department of the course (see Advising Guide).

Looking for your Curriculum Check Sheet? Please visit our Curriculum page.

University of Hawaiʻi at Mānoa Forms

These forms require Academic Advisor Approval through the CoE SAS Office. Email forms and/or questions to engradv@hawaii.edu or stop by the SAS Office at Holmes Hall 250.

  • Use: For current UHM students to declare into an engineering major (including pre-engineering).
  • Instructions: See CoE Admit page for info on transfer requirements. Schedule a required advising appointment before filling out the form.
  • Approvals: Review and signature by Director of Academic Affairs.

Download Form

  • Use: To Add, Change variable credit, or Drop a course after the standard registration deadlines (see Registrar website).
  • Changing registration after the deadlines may have implications on tuition, financial aid, and academic progress and should be discussed with an Academic Advisor in the SAS office, email engradv@hawaii.edu to discuss.
  • Approvals in the following order: (1) Course Instructor signature, (2) CoE Academic Advisor (engradv@hawaii.edu) signature.

Add Form

Drop Form

  • Use: For continuing UHM students who need to take 1-2 semesters off from school but intend to return (see Registrar website).
  • Email the engineering advising team at engradv@hawaii.edu with details about why you need to take a Leave of Absence.  Once that is reviewed by engineering advisors, submit the Leave of Absence (LOA) form.
  • Approvals:  Review and signature by Director of Academic Affairs.
  • LOA form

  • Use: To drop all courses after the semester has begun (see Registrar website).
    Email and schedule an appointment with Director of Academic Affairs or Assistant Dean (engradv@hawaii.edu).
  • A complete withdrawal from the University will deactivate your student status and you would need to reapply to UHM to return . Doing so after the registration deadline may also have implications on tuition and financial aid.
  • Approvals: All applicable signatures as listed on the form (the last of which is Director of Academic Affairs, engradv@hawaii.edu).

Download Form

  • Use: To request a change to grade or credit amount for a course after the semester has ended.
  • Instructions for student: Contact instructor to ask if they are willing to change your grade or course credit amount based on your situation. Explain to them what you need changed and provide reason why you are requesting this after the course has ended.
  • Instructions for faculty: Download the form, fill out with requested change of credit amount or grade, and contact appropriate next approvals. Students are not allowed to handle this form.
  • Approvals in the following order:
    • For undergraduate students – (1) Course Instructor, (2) Department Chair, (3) Assistant Dean.
    • For graduate students – (1) Course Instructor, (2) Department Chair, (3) Assistant Dean, (4) Graduate Division.

Faculty Access to Form