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Reimbursement/Direct Payment Request Forms

2023-2024 Accesing Funds Reimbursement PacketĀ 
This packet contains the forms required to seek reimbursement

2023-2024 Direct Payment Packet
This packet contains the forms required to seek direct payment

Funding Process Resources

Budget Template/Instructions:
All applicants are required to use our template

Funding Presentation Example:
We recommend following the general outline of the example presentation

SAPFB Information Briefing Session Presentation:
Information Briefing Session slides for reference (Updated February 2023)

APM Limitations in Purchasing:
Items that the University of Hawaii prohibits payment for

APM Specialized Purchasing:
Special items that the University of Hawaii may allow payment for

Disability Access Funding Application Form:
For groups seeking disability access funding for their SAPFB-funded events

SAPFB Post-Activity Report:
Must be completed after submission of reimbursement funding documents

Other Documents

SAPFB Original Charter

SAPFB Original General Criteria

SAPFB Charter (Effective Jan. 13th 2020)

SAPFB General Criteria (Effective Jan. 13th 2020)

SAPFB General Meeting Minutes

Non-Personnel Services Contract (OPRPM Form 63)
OPRPM Form 63 is to be used by UH Departments and UH Programs only. RIOs may not use OPRPM Form 63

Service Contract
To be used by RIOs for NPS purchases

Flight Comparison Example:
Generate Car Rental comparison(s) similarly to flight comparison

Invoice Example Template:
Use this sample to generate an invoice to close out Purchase Order


Tax Forms

2023 WH-1 Tax Form:
For individual

W-9 Tax Form:
For organizations/vendor