Lab Theatre Scheduling + Use Policies

Classroom Projects

Very limited tech support is provided for classroom projects.
Note to faculty: Please remember that this work will be in addition to the work of the production season. The Design/Tech area is counting on you to help keep these requests minimal.
Note to designated students from the class: Please follow the procedures below. Do not directly approach GAs or student shop workers with your requests.

Specific area instructions/procedures

COSTUMING

If a costume is essential to the performance of a particular theatre form a rehearsal version of the costume may be made available.

Procedure

The teacher of the class must select one student to compile a detailed list of all necessary items and relevant sizing information. The teacher must sign the list, and certify that all items are essential for movement (this may include such items as water sleeves, yukata, long rehearsal skirts, etc.; but not full costumes, specific coloring, etc). This list should then go to the Costume Shop Manager, at least 2 weeks prior to date needed for rehearsal or performance. Once approved, the student may schedule an appointment with the Costume Shop Manager to pull the approved items. All items must be securely stored by those who requested items. All borrowed items must be returned in original condition and appropriately cleaned, according to Costume Shop Manager’s instructions. No permanent alterations are allowed; any temporary adjustments must be undone before return. At the end of the presentations, the class representative is responsible for making an appointment with the Costume Shop Manager to return all items.

LIGHTING

If notified no later than the beginning of the semester that lighting will be necessary for classroom projects; and if those projects will occur at a time not in conflict with the regular production season; some accommodations can be made.

Procedure

Notification to the Professor of Lighting must be made no later than the beginning of the semester in which the projects will occur. Earlier notification is always preferred. Depending on the needs of the production season, a small “rep” style plot with a general wash will be made available. The teacher of the course must select one student to learn proper operation of the lighting console, and to run “cues” for the project. Only the student so trained will be permitted to operate the console. The Professor for Lighting will then schedule an electrics GA to help with initially programing some lighting looks, focus a limited number of “specials” if needed, and to train the student operator. The GA will not be required to attend rehearsals, performances or “techs”.

SOUND

If notified no later than the beginning of the semester that some kind of sound operations will be necessary for classroom projects; and if those projects will occur at a time not in conflict with the regular production season; some accommodations can be made.

Procedure

Notification to the Professor for Sound must be made no later than the beginning of the semester in which the projects will occur. Earlier notification is always preferred. Depending on the needs of the production season, a small sound system will be made available. The teacher of the course must select one student to learn proper operation of the sound console (and/or sound computer as needed), and to run “cues” for the project. Only the student so trained will be permitted to operate the console. The class is responsible for providing any required music or sound effect files. The Professor for Sound will then schedule an electrics GA to help with initially programing effects cues, setting mic levels, and to train the student operator. The GA will not be required to attend rehearsals, performances or “techs”.

SCENIC

If small scenic elements (such as chairs, table, hand props) are required for classroom presentations, the class will be permitted to borrow some such items. The audience chairs may NOT be used as rehearsal furniture.

Procedure

The teacher of the class must select one student to compile a detailed list of all necessary items. The teacher must sign the list, and certify that all items are essential. This list should then go to the Scenic Professor. Once approved, the student may then schedule an appointment with the Scenic Professor or Staff TD to pull approved items from storage. The student should recruit fellow students from the class to assist with moving items to the classroom and/or in a safe storage space. All borrowed items must be returned in original condition. No permanent alterations are allowed without express permission of the Staff TD or Scenic Professor. At the end of the presentations, the class representative is responsible for scheduling a day and time with the Scenic Professor or Staff TD to return all items to their original storage location, in their original condition.

Thesis projects which do not have a “slot” in the production season

No tech support is provided for thesis projects outside of the production season.
Exceptions: Exceptions will be made on a case-by-case basis only, at the discretion of the responsible staff and faculty members. Procedures and criteria will be similar to those stated above for classroom projects.

Thesis projects which have been granted a “slot” in the regular production season

Thesis projects occurring as part of the production season will fall under the same restraints and conditions of other “lab” shows as part of the production season.

1. CLASSES AS SCHEDULED + THEIR FINAL EXAMS

• Will work around MFA/PT set & seating configurations
• MFA/PT fixed scenery may not be moved or used
• MFA/PT furniture & non-fixed scenery may be moved but not used
• Props and furniture must be signed out by Scenic Design Faculty or designee and must not interfere with LT or MS functions; storage plan must be formulated and then reviewed and approved by PM
• Returns space to original condition for CL and MFA/PT use
• Instructions to notify PM ASAP if CL will not utilize LT for final exams

 

2. MAINSTAGE (MS) PRODUCTION USAGE

For rehearsals, dressing area, upstage platform usage, etc.

Treated as special cases on an “as needed-scheduled in advance” basis

 

3. SCENE SHOP – TECHNICAL USE OF SPACE

• M-F until 5:30 pm as needed, following and around scheduled classes
• Weekends as needed

 

4. MFA/PRIMETIME PRODUCTIONS

• Guaranteed 10 days in space as scheduled in advance prior to opening unless agreed otherwise
• Evening rehearsals only scheduled in advance after 5:30 pm unless agreed otherwise
• Exclusive use of space the weekend before opening after addressing higher priorities #1-3
• Additional evenings prior to 10 days before opening on “as available-scheduled in advance” basis after addressing higher priorities #1-3
• Other slots before 5:30pm on “as available-scheduled in advance” basis after addressing higher priorities #1-3 and lower priorities #5-7
• No rehearsals during MS performances
• Quiet rehearsals during MS techs and dress rehearsals if LT is not needed for large MS cast & costume support
• Accommodates LN tech week with 10pm access or other agreed upon time
• Seating configurations must be pre-approved by PM and TM the semester prior or earlier
• Props and furniture must be signed out by Scenic Design Faculty or designee and must not interfere with LT or MS functions; storage plan must be formulated and then reviewed and approved by PM

 

5. QUALIFYING/DIRECTING CLASS PRODUCTIONS

• Low or no budget, no guaranteed shop support, low or no tech requirements, free admission/not ticketed, no FOH support
• Will work around MFA/PT set & seating configurations
• Afternoons only unless agreed otherwise, scheduled in advance around shop/technical needs
• Instructor or class representative schedules for all members of class
• Other usage on “as available-scheduled in advance” basis after addressing higher priorities #1-4
• MFA/PT fixed scenery may not be moved or used
• MFA/PT furniture & non-fixed scenery may be moved but not used
• Props and furniture must be signed out by Scenic Design Faculty or designee and must not interfere with LT or MS functions; storage plan must be formulated and then reviewed and approved by PM
• Returns space to original condition for CL and MFA/PT use

 

6. LATE NIGHT THEATRE PRODUCTIONS

• Low or no budget, no shop support or use of shop, low or no technical requirements, paying/ticketed audience of 100 seats minimum, reasonable FOH support
• Will work around MFA/PT set and seating configurations; will provide Late Night Company volunteer crew to set up audience seats as needed and strike as needed
• Seating configuration must be pre-approved by TM and PM
• Access to space on Sunday evening before opening after strike and changeover of previous LT production, unless scheduled otherwise in advance after addressing higher priorities #1-5Other usage on “as available-schedules in advance” basis after addressing higher priorities #1-5
• MFA/PT fixed scenery may not be moved or used
• MFA/PT furniture and non-fixed scenery may be moved but not used
• Props and furniture must be signed out by Scenic Design Faculty or designee and must not interfere with LT or MS functions; storage plan must be formulated and then reviewed and approved by PM
• Returns space to original conditions for CL and MFA/PT use
• Follows guidelines as established in LN policy

 

7. SCHEDULED CLASS SCENEWORK AND OTHER REQUESTS

• No budget, no shop support or use, no tech requirements, free admission/not ticketed, no FOH support
• Will work around MFA/PT set and seating configurations
• Afternoons only unless agreed otherwise, must be scheduled in advance around #1-6
• Instructor or single class representative schedules for all members of class
• Other usage on “as available-scheduled in advance” basis after addressing higher priorities #1-6
• MFA/PT fixed scenery may not be moved or used
• MFA/PT furniture and non-fixed scenery may be moved but not used
• Props and furniture must be signed out by Scenic Design Faculty or designee and must not interfere with LT or MS functions; storage plan must be formulated and then reviewed and approved by PM
• Returns space to original condition for CL and MFA/PT use

 

8. OTHER UNSCHEDULED T&D ACADEMIC USE

• On “as available, walk-in, first-come-first-served” basis if space unused
• Any of above higher priorities #1-7 can “bump” you from the space
• No budget, no shop support or use, no seating labor, no tech requirements, free admission/not ticketed, no FOH support
• Will work around MFA/PT set and seating configurations
• MFA/PT fixed scenery may not be moved or used
• MFA/PT furniture and non-fixed scenery may be moved but not used
• Returns space to original condition for CL and MFA/PT use