Job Opening: Graduate Assistant, Outreach Coordinator for the Center for Japanese Studies

May 2, 2024 Jobs, Student Opportunities

Deadline: May 15, 2024


Job Description

Title: Graduate Assistant-Outreach Coordinator for the Center for Japanese Studies
Position #: 0000GA11
Hiring Unit: College of Arts, Languages & Letters, Center for Japanese Studies
Date Posted: April 29, 2024
Closing Date: May 15, 2024
Monthly Type: 11 Month
Full Time/Part Time: Part Time – 50% FTE
Temporary/Permanent: Temporary
Salary Information: Minimum $2,245.50/mo, Step 13

Other Conditions: To begin August 15, 2024 pending position clearance and availability of funds. Renewal dependent on satisfactory performance, program needs and availability of funds.

Duties and Responsibilities:

  1. Coordinate and implement online and in-person outreach activities (lectures, seminars, workshops, and conferences) in collaboration with the Center for Japanese Studies’ (CJS) Director and Associate Director.
  2. Oversee and edit Zoom recordings, and upload to CJS YouTube channel or other online video formats.
  3. Maintain and update listservs, websites and social media for the Center for Japanese Studies and East Asian Studies, assess engagement analytics and assist in search engine optimization technology measures.
  4. Produce PR and communications materials and reports, including the Center’s newsletter and seasonal greetings.
  5. Collect, organize, and report data regarding the Center and East Asian Studies at UHM for internal materials, government reports, and grant applications.
  6. Answer and monitor Center’s communications (i.e. email accounts) and archive data (newsletters, etc.) and projects.
  7. Participate in staff meetings.
  8. Other duties as related to the Center’s projects.

Minimum Qualifications:

  1. Full-time classified graduate student enrolled in an UHM graduate degree program.
  2. Bachelor’s degree from an accredited college or university with work in Japanese Studies.
  3. Competency in web design and graphic design software, such as WordPress and Canva.
  4. Experience coordinating outreach activities and preparing event flyers and other announcements.
  5. Experience with preparing databases and spreadsheets.
  6. Experience using social media and digital media tools for effectively documenting and presenting the Center’s work.
  7. Excellent English communication skills (writing, reading, and verbal) at native or near native level.
  8. Competency with both Windows and Mac operating systems.
  9. Elementary conversational Japanese language or prior engagement with Japan and/or Japanese culture.

Desirable Qualifications:

  1. Basic video and sound editing skills.
  2. Experience in writing for and editing a newsletter (e.g. via Mailchimp).
  3. Competency in working with mailing list applications such as Mailchimp and the UH ITS system.
  4. Competency working with Zoom webinars for large groups.
  5. Advanced proficiency in the Japanese language.

How to Apply

Submit the following via UH FileDrop indicating the file recipient to be cjsad@hawaii.edu and setting the file expiration timer to at least 7 days. Deadline for applications: May 15, 2024. Late or incomplete application packets will not be considered.

  • Cover letter;
  • Resume;
  • URLs for related web and project designs;
  • Names and contact information (phone number and email addresses) of three (3) professional references; and
  • Official transcripts (copies are accepted; original required upon hire)

Inquiries

Joan Pan, Program Coordinator at the Center for Japanese Studies (cjsad@hawaii.edu)

EEO/AA, Clery Act, ADA

The University of Hawai’i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.  For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai’i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request:  The University of Hawai’i complies with the provisions of the Americans with Disabilities Act (ADA).  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.  Determination on requests for reasonable accommodation will be made on a case-by-case basis.  For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/