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A. International Academic Agreements

  • The initiating individual(s) obtain approval from their Dean/Director.

  • After approval, submit the Partnership Request Form to OGE.

  • For Mānoa International Exchange (MIX) or Hoakipa partnerships, first contact:

  • OGE consults with relevant stakeholders to assess:

    • Feasibility of the proposed partnership

    • Alignment with UH strategic priorities

    • Institutional capacity and resource implications

OGE serves as the central agreement coordinator and will:

  • Draft and negotiate the agreement in collaboration with the initiating unit and the partner institution.

  • Coordinate institutional review, as applicable, including:

    • UH Office of General Counsel (OGC)

    • Office of Export Controls (OEC)

    • Office of the Vice Provost for Academic Excellence (OVPAE)

    • Office of the Vice President for Academic Strategy (OVPAS)

    • Office of the Vice President for Research and Scholarship (OVPRS)

    • Provost

    • President

OGE will:

  • Determine the appropriate signing authority.

  • Prepare required action memos and routing documents.

  • Route the agreement and obtain all required signatures.

  • Upload the fully executed agreement to OnBase and maintain it in the institutional repository.

B. International Research Agreements

Before initiating the OGE process for any international research agreement:

  • The proposing unit must submit the proposed research collaboration to the Data Governance Review process.

  • The Data Governance Review will assess, as applicable:

    • Data classification (e.g., public, restricted, sensitive)

    • Data security and privacy risks

    • Compliance with federal, state, and UH policies (e.g., FERPA, HIPAA, export controls)

    • Cross‑border data transfer implications

    • Cybersecurity and infrastructure requirements

  • The proposing unit must obtain formal Data Governance clearance or a list of required conditions (e.g., security controls, contractual clauses) before proceeding.

No international research agreement may proceed to OGE without documented Data Governance review and clearance/conditions.

After successful completion of Step 0 – Data Governance Review, all remaining steps for international research agreements will follow the same procedure as International Academic Agreements:

  • Step 1 – Initiation

  • Step 2 – Preparation and Negotiation of Agreement

  • Step 3 – Signature and Execution

with OGE serving as the central agreement coordinator.

Contact

For questions regarding international academic or research agreements: