FY24 37-47 Report on Non-General Funds

State Budget and Finance is requesting an update on the status of our non-General funds. This includes updating the usual 37-47 cash balance reports and the addition of two forms that provide additional information:

Form 37-48 which provides measures that support the fund
Form 37-49 which provides the expenditure plan for the next 5 fiscal years.

Instructions:

As in previous years, you are requested to do the following

Verify information at top of sheets.
- Please Note there is a new question at the top of the form.
- Cash balance lapse to general fund? (Yes/No)
- We anticipate the response for the majority of these funds will be “No”, however should your answer be “Yes”, please insert the statutory language that lapses cash balances to the general fund.
Verify/Validate/Update FY 2023 balances
Update/Revise narratives as needed; delete outdated information (prior year narratives were copied over “as-is”)
Provide/Update Appropriation Ceiling figures
Provide explanation of Variances (+/- 10% change from prior year calculations provided at the bottom of each sheet)
Provide explanation for differences between Ending/Beginning Cash balances (calculations provided at at the right of each sheet)
Provide projections for future fiscal years
Complete Forms 37-48 & 37-49.
- For Form 37-49, please ensure that the Expenditure amount matches the expenditure line on the 37-47 for the respective year.
Provide FY23 actuals as well as future projections for appropriated Federal and Trust funds.
The 37-47, 37-48 and 37-49 are in the respective fund’s file in that order. The color of the tabs have no special significance.
If you don’t see your unit listed then you don’t have a submittal that is required. TFSF (all types), SRRC SF, RTRF and Discoveries and Inventions RF will be done centrally.
If you have a new special or revolving fund that was created and you do not see a sheet or a tab for that fund (i.e. new Conference Aux Ent Special Funds or Commercial Enterprise RF funds, please use the blank forms here and provide the requested information on the 37-47, 37-48 and 37-49.
- Blank Forms

NOTE: Instructions on the form request that Transfers include a listing by account. Instead, similar to last year, for any Net Transfer amount exceeding +/- $1,000,000 for FY23, please provide a brief description of the net transfer-ins and net transfer-outs contributing to that amount. For example: $XXX,XXX transfer out for debt service; $X,XXX,XXX transfer out for scholarships, etc.

FAQs:

37-48
- If you have measures with population, undergraduate, graduate student headcounts; you can leave the values as is. Those numbers were provided centrally for those respective sheets and will be updated for you.

Deadline:

COB Wednesday, September 20, 2023.
Email to Manoa Budget Office (mabudget@hawaii.edu)

Revisions:

The files were updated on September 13, 2023 at 8:20pm
- Glitch in formulas calculating the percentage change in revenues and expenditures were one year off.
- If you want to correct the formulas on your sheets that you already downloaded, slide the formula one column to the left and extend it out to the remaining years.
- To tell if you have the revised files or not, if you see a percentage change calculation in the column for FY 2026, then you have the revised file.
- The adjustment does NOT need to be made on your sheets; the values were there to help determine if a variance explanation was required.

Sorry for the short turnaround time but it needs to be compiled at the campus and system level for submittal to State B&F by September 25, 2023.