FY23 Operating Budget & Multi-Year Financial Plan

We were recently notified that the FY 2023 operating budget and multi-year financial plan are needed for the Board of Regents’ upcoming meeting. Similar to last year one consolidated budget projection workbook was created for each school/department to assist in the completion of the operating budget and multi-year financial plan. These reports are due to UBO by Thursday, August 18, 2022. Therefore, we are asking you to complete your respective school/department workbook by noon, on Friday, August 12 2022 at the absolute latest and e-mail completed workbooks to mabudget@hawaii.edu and jnikaido@hawaii.edu.

Please note to help simplify the process we are only asking you to complete the worksheets for each of the BPIDs associated with your Other Special, Other Revolving and Federal Appropriated Funds.  We will be completing the sheets for General, TFSF and RTRF centrally.

Instructions (Last Updated August 9, 2022 – 11:30am:

  • Please complete the sheets for your Other Special, Other Revolving and Federal Appropriated funds as applicable only.
  • General, TFSF and RTRF will be completed centrally.
  • Please do NOT rearrange the sheets in the workbook.
  • Please do NOT add rows or columns to the sheets.
  • Enter the budget information on the individual BPID sheets (NOT on the summary tabs with the names of the funds, i.e. TFSF, RTRF, etc.).  The sheets will automatically calculate the totals on those summary tabs.
  • If a sheet for a BPID is missing, please contact Joey (jnikaido@hawaii.edu) for instructions or for a modified sheet.
  • The current sheets have the actuals for FY21 and FY22.  If prior projections were available from last year’s submittal, they’re included in this file.  You can update the amounts as necessary.
  • Please provide explanations for variances of more than 5% or $500,000 in either direction at the bottom of the sheets.

Assumptions (Last Updated August 9, 2022 11:30am):

  • CB Increases
    • FY23: 3.72%
    • FY24: 5%
    • FY25: 5%
  • Inflation factor
    • FY23: 2.7%
    • FY24 and beyond: 2.5% each year
  • Energy Costs:
    • FY23: 20%
    • FY24 and beyond: 2.5% each year
  • Fringe Costs:
    • FY23: 52.61%
    • FY24 and beyond: 65.06%

Object Codes for the Repairs and Maintenance Category

Object Code Object Code Name Budget Summary 2 Code CG Budget Summary Code
3100 R&M UPKEEP SUPP, OTHERS B600 C107
3105 R&M UPKEEP SUPP, MATERIALS B600 C107
3120 R&M UPKEEP SUPP, BLDG & CONSTR B600 C107
5800 R&M, OTHER B600 C113
5810 R&M, MACH & EQ, SPEC B600 C113
5815 R&M, MACH & EQ, ROUT B600 C113
5820 R&M, BLDGS & STRUC, SPEC B600 C113
5825 R&M, BLDGS & STRUC, ROUT B600 C113
5830 R&M, GROUNDS, SPEC B600 C113
5835 R&M, GROUNDS, ROUT B600 C113
5851 R&M, DISASTER-EMERGENCY REPAIRS B600 C113
5852 R&M, DISASTER-CLEAN-UP B600 C113
5853 R&M, DISASTER-DEBRIS REMOVL & DEMOL B600 C113
5854 R&M, DISASTER-BUILDING REPAIR B600 C113
5855 R&M, DISASTER-CODE IMPROVE & UPGRAD B600 C113
5856 R&M, DISASTER-CONTENTS REPAIR B600 C113
5857 R&M, DISASTER-EXTRA EXPENSES B600 C113
5858 R&M, DISASTER-LAND IMPR B600 C113
5859 R&M, DISASTER-INFRASTRUCTURE B600 C113
5870 R&M, GROUNDS, SPEC-MKSS, NO OH B600 C113
5871 R&M, GROUNDS, ROUT-MKSS, NO OH B600 C113
Object Code Object Code Name Budget Summary 2 Code CG Budget Summary Code
3110 R&M UPKEEP SUPP, MTR VEHICLE B600 C107
5805 R&M, OFF FURN & EQUIP B600 C113
5821 R&M, ELEC TEST EQUIP B600 C113
5822 R&M, LASER B600 C113
5823 R&M, COMPUTER B600 C113
5840 R&M, MOTOR VEH B600 C113

FY23-28 Operating Budget and Multi-Year Financial Plan (MYFP)

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