FY24 Operating Budget & Multi-Year Financial Plan

We were recently notified that the FY 2024 operating budget and multi-year financial plan are needed for the Board of Regents’ upcoming meeting. Similar to last year one consolidated budget projection workbook was created for each school/department to assist in the completion of the operating budget and multi-year financial plan. These reports are due to UBO a week prior to the BOR September 2023 subcommittee submittal deadline. Therefore, we are asking you to complete your respective school/department workbook by noon, on Friday, August 4, 2023 at the absolute latest and e-mail completed workbooks to mabudget@hawaii.edu and jnikaido@hawaii.edu.

Please note to help simplify the process we are only asking you to complete the worksheets for each of the BPIDs associated with your Summer TFSF, Outreach Credit TFSF, Other Special, Other Revolving and Federal Appropriated Funds.  We will be completing the sheets for General, Regular Term TFSF and RTRF centrally.

Instructions (Last Updated July 20, 2023 – 10:30am:

  • Please complete the sheets for your Other Special, Other Revolving and Federal Appropriated funds as applicable only.  See notes below:
    • General, Regular Term TFSF and RTRF will be completed centrally.
    • Summer TFSF, Outreach Credit TFSF, Other Special, Other Revolving, Appropriated Federal will need to be completed by the units.
  • Please do NOT rearrange the sheets in the workbook.
  • Please do NOT add rows or columns to the sheets.  If calculations need to be done on the sheet, please place them to the right of the table or on the bottom of the sheet.
  • Enter the budget information on the individual BPID sheets (NOT on the summary tabs with the names of the funds, i.e. TFSF, RTRF, etc.).  The sheets will automatically calculate the totals on those summary tabs.
  • If a sheet for a BPID is missing, please contact Joey (jnikaido@hawaii.edu) for instructions or for a modified sheet.

Prior Year Actual Information:

  • The current sheets have the actuals for FY22 and FY23.  If prior projections were available from last year’s submittal, they’re included in this file. 
    • For the prior year actual transfer amounts, please adjust the category of transfer as applicable
    • As much as possible, please recategorize the transfers in AND out amounts into one of the following categories
      • Debt Service
      • Tuition Scholarships (only for scholarships moving from one fund into the Scholarship Special Fund)
      • Lost Revenue / HEERF
  • Please leave the actual amount that are already populated as they are.  If you need to make adjustments, please let me know.
  • For units that want to include deferred revenue amounts from the prior years up through the current year, that row can be updated as needed.

Summer TFSF and Outreach Credit TFSF:

  • If your unit is intending to use carryover in Summer or Outreach-Credit TFSF, please explain the use of funds are for and what the projected dollar amount is at the bottom of the sheet.
  • For Regular TFSF, a separate form will be used for units that are anticipating to spend Regular TFSF Carryover.

Use of Carryover/Reserves / Deficit Balances:

  • Similar to Summer and Outreach Credit TFSF funds, please provide explanations for any use of carryover/reserve amounts on any of your special and revolving funds.
  • If your funds are already in deficit, please address how the fund will resolve those deficits on the bottom of the sheet.

Transfers:

  • For all transfer amounts in FY24 through FY29, please indicate what the transfer amounts are for at the bottom of the sheet (don’t put them in comments on the cell).
  • As much as possible put the transfer amount on the appropriate transfer line.  If unsure, put it on the Other Transfers line in the respective section.

Variances:

  • Please provide explanations for variances of more than 5% or $500,000 in either direction in any row, for any of the years, at the bottom of the sheets.
  • If there are cases where there’s a sudden stop of activity in any of the years, please indicate the reason at the bottom of the sheet.

Assumptions (Last Updated July 20, 2023 10:30 am):

Object Codes for the Repairs and Maintenance Category

Object Code Object Code Name Budget Summary 2 Code CG Budget Summary Code
3100 R&M UPKEEP SUPP, OTHERS B600 C107
3105 R&M UPKEEP SUPP, MATERIALS B600 C107
3120 R&M UPKEEP SUPP, BLDG & CONSTR B600 C107
5800 R&M, OTHER B600 C113
5810 R&M, MACH & EQ, SPEC B600 C113
5815 R&M, MACH & EQ, ROUT B600 C113
5820 R&M, BLDGS & STRUC, SPEC B600 C113
5825 R&M, BLDGS & STRUC, ROUT B600 C113
5830 R&M, GROUNDS, SPEC B600 C113
5835 R&M, GROUNDS, ROUT B600 C113
5851 R&M, DISASTER-EMERGENCY REPAIRS B600 C113
5852 R&M, DISASTER-CLEAN-UP B600 C113
5853 R&M, DISASTER-DEBRIS REMOVL & DEMOL B600 C113
5854 R&M, DISASTER-BUILDING REPAIR B600 C113
5855 R&M, DISASTER-CODE IMPROVE & UPGRAD B600 C113
5856 R&M, DISASTER-CONTENTS REPAIR B600 C113
5857 R&M, DISASTER-EXTRA EXPENSES B600 C113
5858 R&M, DISASTER-LAND IMPR B600 C113
5859 R&M, DISASTER-INFRASTRUCTURE B600 C113
5870 R&M, GROUNDS, SPEC-MKSS, NO OH B600 C113
5871 R&M, GROUNDS, ROUT-MKSS, NO OH B600 C113
Object Code Object Code Name Budget Summary 2 Code CG Budget Summary Code
3110 R&M UPKEEP SUPP, MTR VEHICLE B600 C107
5805 R&M, OFF FURN & EQUIP B600 C113
5821 R&M, ELEC TEST EQUIP B600 C113
5822 R&M, LASER B600 C113
5823 R&M, COMPUTER B600 C113
5840 R&M, MOTOR VEH B600 C113

FY24-29 Operating Budget and Multi-Year Financial Plan (MYFP) (Updated July 27, 2023 – 5:10pm)

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