December 17, 2023 – January 5, 2024

Step 1: Winter Break Plans (COMPLETE BY DECEMBER 11)

While the halls will remain open during winter break, it is helpful to know if you are planning to leave or remain on campus during this time. SHS uses this information in order to adjust services with an anticipated lower level of occupancy. Additionally, in the event of an emergency on campus during the break, it is helpful for us to know who is staying. 

All residents need to complete the Winter Break Plan Form no later than Monday, December 11, 2023. This includes residents who have already left for winter break, as well as residents who are planning to cancel their housing contracts at the end of the fall semester. 

Step 2: Go to the Relevant Section

• Section A: Not Returning to Housing for the Spring Semester (Moving out)? 
• Section B: Only leaving for Winter Break
• Section C: Remaining for Winter Break?

Section A: Not Returning to Housing for Spring Semester (Moving out)?

1. If you no longer need on-campus housing for Spring, please fill out the following  google form link to notify the SHS office that you will be terminating your housing contract.  Your termination (check-out) date and your reason for ending your contract should be provided.
   1. The last day to checkout will be December 31, 2023; however, we highly recommend that you checkout by December 17, 2023 to ensure that staff will be available to process your departure.
2. Make sure to change your mailing address at myuh.hawaii.edu/
3. On the date of your check-out (the termination date you listed on the google form):
   1. Remove all your belongings and clean your room:
      1. All personal belongings must be removed. Trash must also be removed and properly disposed of.
      2. Room/Apartment must be cleaned. Remove all decorations. Sweep and/or vacuum the floors. Remove debris. Dispose of boxes in exterior trash dumpsters.
      3. Windows must be closed, drapes drawn, and all appliances emptied and cleaned.
      4. All furniture must be placed in the original position.
      5. Turn off lights, lock doors. You will not be allowed to return to the room/apartment once check-out is completed.
      6. Return any vacuum cleaners, hand trucks and any other hall equipment borrowed from the community desk.
   2. Complete your online room condition “Check-Out Form” form.
   3. Go to your community desk to turn in your key and sign your checkout paperwork (please see hours of operation below).

Note: After you have checked out, SHS staff will inspect your room to assess for any damages

Section B: Only leaving for Winter Break?

If you are leaving for break and will return to your room for Spring 2024 semester, please make sure to do the following before you leave:

•  Remember to complete the Winter Break Plan Form
• Turn off all lights
• Make sure all window(s) & door(s) are secured, closed & locked
•  Shut drapes and/or blinds
• Unplug items that do not need to be plugged-in (e.g., lamps, alarm clocks)
• Sweep or vacuum all floor space and along wall edges
• Remove personal belongings from the floor
• Trash: Dispose of perishable items and trash. Do not put room trash in bathroom trash cans, lounge trash cans or courtyard trash cans – take trash outside to the dumpster and recycling areas.
• Refrigerators: Clean out the refrigerator and throw away any food that will go bad during the break. If there is nothing that needs to be refrigerated during the break, unplug and thoroughly defrost your refrigerator, and leave the door ajar prior to departing for break.
• Frear Hall residents – please shut off A/C.

Be Advised! Cars are not immune to burglary. If you leave your car over break, park it under the lights and remove all valuables from your car.

Vacant Space Reminders:

If there is a vacant bed space in your room/suite/apartment, please expect that a new resident will be assigned there for spring semester or during winter break. In anticipation of this, make sure to do the following to ensure a smooth welcoming for a new roommate:

• Ensure the unoccupied space is fully cleared for a new resident (including bed, wardrobe, closet, desk, and floor space).
•  If you live in a suite or apartment, make sure that common areas (bathrooms/kitchens/living rooms) are cleaned and presentable for an incoming resident.

Please be aware that staff will be entering rooms with vacant spaces during winter break to verify they are ready for a new resident. If the spaces are not ready to receive a roommate, you may be charged for occupying the additional space or for any cleaning that needs to be done. If suite/apartment bathrooms and living rooms are not clean and presentable for an incoming resident, registered occupants may be charged for SHS Operations to clean those spaces prior to spring move-in.

Section C: Remaining for Winter Break?

Remember to complete the Winter Break Plan Form. Please note, there will be limited food service available during the break, and most University offices will be closed. We will still have hall staff members on duty and available to assist with issues that may occur. The Department of Public Safety continues to operate 24-hours per day, 7-days per week during the break.

Vacant Space Reminders:

If there is a vacant bed space in your room/suite/apartment, please expect that a new resident will be assigned there for spring semester or during winter break. In anticipation of this, make sure to do the following to ensure a smooth welcoming for a new roommate:

•  Ensure the unoccupied space is fully cleared for a new resident (including bed, wardrobe, closet, desk, and floor space).
• If you live in a suite or apartment, make sure that common areas (bathrooms/kitchens/living rooms) are cleaned and presentable for an incoming resident.

Please be aware that staff will be entering rooms with vacant spaces during winter break to verify they are ready for a new resident. If the spaces are not ready to receive a roommate, you may be charged for occupying the additional space or for any cleaning that needs to be done. If suite/apartment bathrooms and living rooms are not clean and presentable for an incoming resident, registered occupants may be charged for SHS Operations to clean those spaces prior to spring move-in

Safety Reminders:

• Be extra aware in your community
•  Make sure building entries are closed and locked
•  Know who is staying on your floor or in neighboring units
• Don’t allow strangers into the buildings
• If you see something, say something

Dining Hall Hours

•  Hale Aloha Café will close after dinner on Saturday, December 16, 2023, and remain closed throughout the break. It will resume regular operation starting with brunch on Sunday, January 7, 2024.
• Gateway Café will close after lunch on Friday, December 15, 2023, and remain closed throughout the break. It will resume regular operation starting with breakfast on Monday, January 8, 2024.
• The Market at Noelani will close for the break after business hours (3pm-11pm) on Thursday, December 14, 2023. It will resume regular operations on Sunday, January 7, 2024.

If you need staff assistance:​

• Refer to “Hours of Operations” listed below for appropriate offices and community desks
• After 8pm daily and 24/7 Weekends/Holidays: Hall staff on duty can be reached via cell phone: In an emergency, call 911 (Honolulu Police) or 808-956-6911 (Public Safety)

Frear Hall: 808-620-1014
Kahawai/ Laulima: 808-620-1007
Lokelani: 808-620-1009
‘Ilima: 808-620-1018
Wainani: 808-620-3046
Gateway, Johnson, Ānuenue: 808-620-3944
Mokihana: 808-620-1021
Lehua: 808-620-1017

March 16, 2024 – March 24, 2023

If you will be away from the halls during spring break, please make sure to do the following before you leave:

• Turn off all lights
• Ensure all window(s) and door(s) are closed and locked
• Shut drapes and/or blinds
• Unplug items that do not need to be plugged-in (e.g., lamps, alarm clocks)
• Trash: Dispose of perishable items and trash. Do not put room trash in bathroom trash cans, lounge trash cans or courtyard trash cans – take trash outside to the dumpster and recycling areas.
• Refrigerators: Clean out the refrigerator and throw away any food that will go bad during the break. If there is nothing that needs to be refrigerated during the break, unplug and thoroughly defrost your refrigerator, and leave the door ajar prior to departing for break.
• Frear Hall residents – please shut off A/C.

Be Advised! Cars/ mopeds are not immune to burglary. If you leave your car/moped over break, park it under the lights, remove all valuables, and ensure it is secured and locked.  

STAYING FOR THE BREAK?

Please note that many University offices will be closed over the break. We will still have hall staff members on duty and available to assist with issues that may occur. The Department of Public Safety continues to operate 24-hours per day, 7 days per week during the break.

Safety Reminders:

• Be extra aware in your community
• Make sure building entries are closed and locked
• Know who is staying on your floor or in neighboring units
• Don’t allow strangers into the buildings – if you are not comfortable with confronting someone you don’t know, please report the incident immediately to hall staff, the Community Desks, or to DPS.
• If you see something, say something

IF YOU NEED ASSISTANCE:

Refer to “Hours of Operations” listed below for appropriate offices and community desks. After 8PM daily and 24/7 Weekends/Holidays: Hall staff on duty can be reached via cell phone:

In an emergency, call 911 (Honolulu Police) or 808-956-6911 (Department of Public Safety).

HOUSING HOURS OF OPERATIONS:

• Student Housing Services (in Frear Hall): Regular Hours: Mon-Fri 8AM-4PM
• Residential Life Office (in Johnson Hall A): Regular Hours: Mon-Fri 8AM-4PM
• Community Desks:
  • Through March 16: All Community Desks (list below) are operating at standard hours of operations
    • Hale Aloha Lokelani: 8AM-8PM Daily
    • Hale Wainani: 8AM-8PM Daily
    • Gateway House: 8AM-8PM Daily
    • Hale Ānuenue: 2PM-8PM Daily
    • Hale Kahawai: 11AM-8PM Daily
  • March 17 through March 23: Gateway Community Desk (serving all communities, and all other desks will be closed): 8AM-8PM Daily (unless otherwise posted)
  • Beginning March 24: All Community Desks return to regular hours of operations
• SHS Mail Center (in Frear Hall):
  • Through March 15: Standard hours of operation
  • March 16 through March 25: Tues-Fri: 10AM – 2PM
  • Beginning March 26: SHS Mail Center returns to standard hours

SPRING BREAK DINING HOURS

• Saturday, March 16 to Sunday, March 17
  • Hale Aloha Café Brunch: 10:30 am-1:30 pm
  • Hale Aloha Café Dinner: 5:00 pm-7:00 pm
  • Gateway Starbucks: 9:00 am-3:00 pm
  • The Market, 3/16: 3:00 pm-11:00 pm
  • The Market, 3/17: 5:00 pm-9:00 pm
• Monday, March 18 – Friday, March 22
  • Gateway Café Brunch: 10:30 am-1:30 pm
  • Hale Aloha Café Dinner: 5:00 pm-8:00 pm
  • The Market: 5:00 pm-9:00 pm
  • The Market, 3/22: 3:00 pm-11:00 pm
  • Starbucks Campus Center: 7:00 am-4:00 pm
  • Campus Center Dining, Jamba Juice, B’rito, Gateway Starbucks will be CLOSED

Regular Business Hours will resume on Saturday, March 23, 2024.