Coordinator Frequently Asked Questions

Conference housing is available to programs affiliated with any of the 10 University of Hawaii campuses.

Conference Housing is open to both groups and individuals. Individuals should put their name in the “Name of Group” section of the application.

Yes; however, the affiliated University department will be responsible for ensuring compliance with Executive Policy EP 2.202 (Safety and Protection of Minors)

Rooms are reserved on a first come first serve, space available basis.  We recommend applying as soon as possible, preferably several months in advance of your intended visit.

We will assign you a block of spaces for your group. However, the sponsoring department would assign participants into these spaces. We do not split the charges individually; we submit a single invoice to  the UH sponsoring department.

Meal plans are required for all guests staying in Conference Housing. The only exception is when the Dining Centers are closed (typically between academic terms).

Once an application is received and we determine that space is available, you would be sent a quote for the room and meal plan.

The reservation deposit is about two months prior to arrival and Full payment is due about one month prior to arrival. Dates may be adjusted due to fiscal deadlines.

Security Deposit refunds are sent 8-10 weeks after the final invoice is created.

To cancel your reservation, please email us as soon as possible. Cancellations made after the reservation deposit and/or final payment due date will incur a cancellation fee.

No. Unfortunately, we only coordinate reservations in Conference Housing facilities.

Please feel free to contact our office if you have any additional questions.