Article Submission – General Information
Kuanaʻike: Hawaiʻi Academic Advising Today welcomes articles and opinion pieces that are directed to practicing academic advisors, academic counselors, and advising administrators. (All subsequent references to advisors refer to all three of these types of individuals.) Submissions are reviewed and selected by members of the Editorial Board starting on January 1st of each year.
Authors should strive to represent a balanced perspective on their chosen topic. The ideal submission is educational in nature, positive in tone, and focused on particular aspects of academic advising.
- In addition to general articles, Kuanaʻike also includes Vantage Point and Invited Author articles.
- Vantage Point pieces are a type of general article, which feature the unique story of one of the myriad of advisors (or advising teams) who makes up our diverse community. Advisors come from a wide variety of backgrounds, advise diverse student populations, and work in vastly different settings. In short, every advisor (and advising team) has an individual vantage point!
- Invited Authors are noted as such in the article title.
- Authors are strongly recommended to email the Editorial Board with a brief paragraph on proposed topic at khaat@hawaii.edu.
- Articles are recommended to be around 750-1000 words (3-4 pages double-spaced in 12 point Times New Roman font) in length not counting the title or reference citations.
- If authors plan to include assessment data in their articles, they are encouraged to obtain approval from the Institutional Review Board.
- References to other resources such as books/articles/websites that provide background must be appropriately cited using the guidelines of the Publication Manual of the American Psychological Association, 6th edition. Improperly citing or failing to cite quotations and references is plagiarism and disqualifies a submission from publication.
- Commercial messages and promotions will not be accepted; submissions must be both product- and vendor-neutral.
Timelines
- Submission review is ongoing.
- Once submissions are reviewed, authors will be notified of:
- Conditional acceptance – The author will be connected with the Editorial Board to begin the editing process, which generally takes about 8 weeks. If the process is successful and agreement on a final version is reached, the article will be published.
- Non-acceptance with suggestions for revision – The Editorial Board considers the piece to have potential for publication, but revision by the author is needed before the piece can be published. Authors are encouraged to revise and resubmit for the next deadline.
- Rejection – The Editorial Board does not consider the submission appropriate for this publication.
Submission Process
- Articles should be submitted as email attachments to the Editorial Board at khaat@hawaii.edu.
- In submitting the article, the author agrees to the following stipulations:
- The author guarantees that the article is original and accurate and does not infringe on any copyright or proprietary right of others. In the event of such claim, action or proceeding instituted against the author as a result of an alleged violation of such right, Kuanaʻike will be held harmless.
- The author also grants and assigns to Kuanaʻike full rights to publish the article. The author grants Kuanaʻike the right to print and reprint the article.
- Kuanaʻike grants full publication rights to the author and any other publication of which the author approves.
- Reprinting of Kuanaʻike articles is allowed. Please just cite the article accordingly.
- Author photos are included with all articles. Upon acceptance, authors will be asked to submit a “headshot” (in either .jpg or .gif format) of themselves (or a group shot if that is preferred in the case of multiple authors) as an email attachment.
- Articles that were printed elsewhere cannot be reprinted in Kuanaʻike without written permission from the original printing source.
- At the completion of the editing process, and prior to publication, authors will be required to sign the Author Agreement Form, which can be downloaded here.
Formatting
- Articles should be formatted in Times New Roman 12 pt. font, double-spaced.
- All contributing authors should be identified at the end of the article, including name, position title, department/college, institution, and email address.
Writing Tips
- Articles are generally written in third person (Advisors… They…).
- First person perspective (“I” for an individual author or “We” for multiple authors) may sometimes be warranted, most often in the case of Vantage Point pieces.
- Individual authors should not employ the “royal” we as subject (assuming membership; we need to conduct more research) or our as a possessive.
- Second person (you) should only be used in dialogue or when quoting verbatim from others. Submissions written in second person will not be accepted.
- First person perspective (“I” for an individual author or “We” for multiple authors) may sometimes be warranted, most often in the case of Vantage Point pieces.
- Authors should use active voice whenever possible because it generally makes for concise and meaningful text.
- Avoid writing about the writing (“In this article, the authors will address…”). When absolutely necessary to provide structure, use present tense (“The following section addresses…”).
- Use numerals in series only when placing items in rank order; if all listed items carry equal weight, use bullets.
- Use the serial comma (“peer, professional, and graduate students”).