Written by Kalli
It’s finally time. You’re ready to spread your wings and leave your company. But how do you leave? Is it as simple as submitting your two-week notice? Well, yes and no. You should inform your boss that you plan to leave with a formal letter of resignation. Even if your time at the company was not the best, you should end your relationship amicably. It’s possible that you will need a reference letter from your boss or that your ex-boss knows your new boss. Either way, it’s best to end on good terms.
Here are some tips for writing a professional resignation letter.
- A greeting: Start formal. Using “Dear Mr. ___” is a good way to start off.
- A statement of resignation. Clearly state your intention to leave and when you will be leaving. While it is traditional to have a two week notice, it is possible to give more or less time. Try to consider any projects or tasks that need to be completed before you leave.
- Offer help with transitioning. State your intention to help train or rehire for your position as a formality. Don’t make grand promises but try to show you care.
- Thank your employer for giving you a chance to be a part of their company, and for their time.
- Leave your contact information for your employer. This is helpful if they would like to reach out to you before you leave.
- Sign off with “Sincerely” or “Thank you”
- Try to give it to your boss in person. If that isn’t possible, send an email and confirm through a call that they received it.
- Omit negative comments, feelings, etc. about the company and instead focus on the positives (ie. the experience you gained, the opportunities provided by the company, etc.)
Example:
[Name]
[Address]
[Email Address]
[Date]
Dear Mr. [Employer’s Name],
I hope this letter finds you well. I am writing to inform you that I will be resigning from my position as [position] at [company]. My final day will be [two weeks from today]. I am committed to ensuring a smooth transition by wrapping up my projects/duties/reports. Please let me know if there is anything I can do to assist in the hiring or training process.
I would like to thank you for the experience and knowledge I have gained throughout the [# of years] I have worked at [company], as well as the opportunity to be a part of your team. I will never forget the valuable skills I have learned.
I hope to be in touch in the future,
Sincerely,
[Name]
https://www.indeed.com/career-advice/career-development/resignation-letter-example
https://joinhandshake.com/blog/students/resignation-letter-example-templates/
https://www.themuse.com/advice/how-to-write-a-resignation-letter
