Prior to Funding

Following UROP Funding Approval and Prior to Project

New Recipient Orientation

All recipients will be asked to attend the New Recipient Orientation. At this orientation we will discuss the funding process, the successful steps to completion, resources available to you, and how you can fulfill all of your requirements with UROP

Group Budget Update

The Financial Aid office funds each individual student through their respective MyUH accounts and will need to determine funding feasibility in accordance with federal laws. Every group is required to submit an individualized budget, listing the different expenses per person (essentially a breakdown of the total by each member). Your individual amount is allowed to be varied for your reasons, and we will fund each group member accordingly.  Please make sure that each line item from your original budget is assigned to a specific individual, and avoid splitting specific items. Please see the Disbursement page for important details.

Presentation Funding

All Presentation funding requires documented proof of your impending presentation from the conference organizers.

Memorandum of Agreement (MOA)

All recipients and mentors must submit a Memorandum of Agreement (MOA)  that has been signed by the student and the faculty mentor.  The MOA is a formal agreement between you and UROP that states that you are aware of and intend to complete all requirements.

You must submit an electronic copy of the MOA (in .PDF format) to no later than two weeks after you have been notified of your decision. No hard copies of the MOA will be accepted, as we are a paperless office.

Ethical Standards

If your research or creative project requires that you comply with UHM ethical standards for research (i.e. includes human/animal subjects, biological commodities, or hazardous materials), UROP will not disburse your funds until all formal documentation has been received. It is your responsibility to contact and appropriately seek compliance and show proof.  Please consult with your mentor if you need assistance with the approval process.

You may also visit the Office of Research Compliance (ORC), it is their mission to enrich and protect researchers and the research enterprise at University of Hawai‘i through education in, and assurance of, responsible research practices. Please visit their Website for detail information concerning ethical standards.

Note: If you have previously received UROP funding and still have outstanding requirements for that project, funding will not be disbursed for your new project until you complete all requirements.