*** The Request for Proposals for the 2021 Faculty Mentoring Grant for Summer Undergraduate Research and Creative Work is now closed. Please visit again in January 2022 for updates on the 2022 cycle, pending availability.***

Correction: This webpage incorrectly stated that the 2021 SURE Symposium will be held at the East-West Center. Due to COVID-19 the event will be held online via Zoom. 

Request for Proposals

UROP is committed to promoting and expanding research and creative work opportunities for undergraduate students across campus. To increase undergraduate student participation in these opportunities during the summer, UROP is awarding up to $75,000 for the Faculty Mentoring Grant for Summer Undergraduate Research and Creative Work (Faculty Mentoring Grant)! The grant will be awarded to University of Hawai‘i at Mānoa (UHM) faculty who will mentor UHM undergraduate students conducting research and creative work projects in Summer 2021. 

Eligibility

Eligible applicants include UHM faculty who meet one or more of the following requirements:

  • Tenured/tenure-track
  • Classified by the UHM Graduate Division as Regular or Cooperating Graduate Faculty at any level (1-3)
  • Currently ineligible faculty may: (i) partner with an eligible faculty member to submit a joint proposal; the eligible member must submit the proposal, and will receive the grant funds if successful; or, (ii) complete a Faculty Mentor Eligibility Petition; the Faculty Mentor Eligibility Petition must be submitted to UROP at least two weeks prior to the submission of a Faculty Mentoring Grant proposal in order to ensure timely consideration of the Petition.

Please note that granting of faculty mentor eligibility is not guaranteed. Applicants who choose to petition for eligibility in lieu of partnering with an eligible UHM faculty member and are not ultimately granted eligibility will not be considered for the Faculty Mentoring Grant. Grant funds will not be disbursed to successful applicants until eligibility is granted.  

Funding Conditions

UROP Student and Faculty Mentor Discussing Research PlansFaculty across all disciplines at UHM may apply for up to $5,000 per undergraduate student mentee, for up to 3 mentees, or a maximum of $15,000 for 3 or more mentees. All funds are to be used to directly support the undergraduate student’s project in Summer 2021.

Eligible undergraduate mentees include UHM undergraduate students who have not graduated before the end of Summer 2021, and who will not be concurrently funded with UROP Project Funding in Summer 2021. 

Acceptable expenditures include:

  • Materials and supplies
  • Travel costs for students
  • Student Wages

Please note that UROP currently follows the University of Hawai‘i guidelines on travel, and therefore is not sponsoring out-of-state travel. Visit the University of Hawai‘i COVID-19 Travel Information webpage to learn more.

Non-allowable expenditures include:

  • Faculty summer salary
  • Student tuition
  • Any expenses not directly related to the student’s project

Proposal

Successful applicants will demonstrate a clear student recruitment plan and a strong mentorship plan. Applicants should clearly describe the proposed student project as well as the timeline and associated activities. Proposals must include a justified budget clearly demonstrating how all funds will be used to directly support the student’s project. All applicants must also include a COVID-19 safety plan describing how the project will adhere to COVID-19 regulations and safety procedures. (This COVID-19 safety plan is required, but will not be scored). Preference will be given to:

  • Applicants whose student mentees will participate in the Summer Undergraduate Research Experience (SURE) program, a cohort-based program that will run from June 3 – July 30, with professional development modules once every ~2 weeks and the SURE Symposium on July 30, 2021.
  • Applicants who demonstrate leveraging other funds

Submission and Review

The deadline to submit a proposal is March 1, 2021 at 11:59 pm. Proposals will be reviewed by UROP staff members, Undergraduate Research Opportunities Council (UROC) members, and/or ad hoc faculty reviewers, and will be scored based on a Rubric. Applicants will be notified of funding decisions by mid-April 2021. Funds will be distributed to successful faculty applicants as a RTRF account, and faculty will have until August 31, 2021 to expend all funds.

For questions, contact urop@hawaii.edu, or visit the FAQs page. 

Instructions to Apply

View complete application instructions here.

Other Funding Sources

In addition to the Faculty Mentoring Grant, UROP also offers Student Project Funding. Refer to the table below to understand the differences.

  STUDENT PROJECT FUNDING FACULTY MENTORING GRANT
APPLICATION PROCESS    
Application Cycle  Fall (9/9/ – 10/10) 
Spring (2/2/ – 3/3)
Spring (2/1 – 3/1)
Maximum Funding Request $5,000 max for individual project; $10,000 max for group project (2-10 members) $5,000 max per student up to 3 students OR $15,000 max for 3 or more students
Applicant Student Faculty
Funding Disbursed To Student Faculty
Funding Mechanism Scholarship via Financial Aid RTRF account
Funding Disbursement Timing A semester after the semester of application Early May 
Student Eligibility • Enrolled as a classified undergraduate student at UHM
• Plan to graduate from UHM
• Mentored by a UHM faculty member who meets eligibility criteria (see “Faculty Mentor Eligibility” below)
• Have at least one Fall or Spring semester remaining following the semester of application
• Submit no more than one application per Project funding cycle
• Have no more than one active UROP project at a time (if you previously received UROP project funding, you must satisfy all UROP project completion requirements in the completion semester prior to the new project’s semester of funding disbursement)
• UHM undergraduate students who have not graduated before the end of Summer 2021
• Students cannot be concurrently funded with  Student Project Funding
• Students do not have to be enrolled in a summer course
Faculty Mentor Eligibility Meet at least one of the following criteria:
• Tenured/tenure-track faculty at UHM (including the John A. Burns School of Medicine (JABSOM) and the University of Hawai‘i Cancer Center)
• Regular or Cooperating Graduate Faculty (at any level) at UHM classified by the University of Hawai‘i at Mānoa Graduate Division
• Have submitted and been granted a Faculty Mentor Eligibility Petition
Meet at least one of the following criteria:
• Tenured/tenure-track faculty at UHM (including the John A. Burns School of Medicine (JABSOM) and the University of Hawai‘i Cancer Center)
• Regular or Cooperating Graduate Faculty (at any level) at UHM classified by thte University of Hawai‘i at Mānoa Graduate Division
• Have submitted and been granted a Faculty Mentor Eligibility Petition
OR
• Partner with an eligible faculty member to submit a joint proposal
STUDENT AND MENTOR EXPECTATIONS    
Proposal and Application Submission Student is expected to write the proposal and complete and submit the application, with guidance from their mentor. Faculty writes the proposal and submits the application. Faculty member does not need to have the student mentee recruited by the time of application. 
Project Timeline Student can propose a project timeline (e.g. some student projects last only a semester whereas some projects may take several years). The project timeline must be for the summer. The grant is meant to give faculty resources to help increase participation in summer student research. The project does not need to be 100% complete by the end of summer, but the funds must be spent by the end of summer. 
Project Idea Project can be student-initiated (i.e. student comes up with completely original project idea) or faculty-initiated (i.e. faculty oversees a large project and brings on an undergraduate student assistant. In this case, the student should be carving out a part of that project that they are primarily responsible for). Project is faculty-initiated 
Completion Requirements • Student is required to fulfill end-of-project completion requirements including Project Completion Report, Receipt Report, presentation at the Undergraduate Showcase or SURE Symposium, Post-Presentation Survey, and Receipt Report.
• Faculty Mentor is required to complete Project Evaluation Form
• The faculty member must complete a survey at the end of summer.
• There are no end-of-project completion requirements for the student. The faculty member may or may not choose to set their own requirements for the student, such as submitting a manuscript for publication, or presenting at a conference, etc. 

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