Faculty Mentor Eligibility Petition

Purpose

The Undergraduate Research Opportunities Program (UROP) Faculty Mentor Eligibility Petition allows University of Hawaiʻi at Mānoa (UHM) faculty affiliates who do not meet current eligibility requirements (i.e., tenured/tenure-track faculty at UHM or Regular/Cooperating Graduate Faculty at any level classified by the UHM Graduate Division) to serve as an official faculty mentor for UHM students funded by UROP, including Summer Faculty Mentoring Grants. Once a faculty petition is granted, that faculty will be eligible to serve as an official mentor for UROP-funded students as long as the faculty maintains UHM affiliation, or until further notification from the UROP.

Eligibility

Petitioner must be an official UHM faculty affiliate who otherwise does not meet UROP mentor eligibility requirements (see above). UROP will review all petitioner’s official UHM affiliation with the UHM Office of Human Resources.

In general, a faculty affiliate is a non-compensated employee engaged in research programs or teaching curriculum as a co-PI on contracts/grants. A postdoctoral researcher is generally not considered a faculty affiliate and is ineligible for this petition. However, UROP welcomes postdoctoral researchers and graduate students who do not meet UROP mentor eligibility requirements to participate in the mentorship of UROP-funded students under the guidance of a UROP faculty mentor.

Petition Deadline

Petitions, including support documentation from the official UHM supervisor, are due at least two weeks prior to submitting any of the following documents to UROP:

  1. Project Mentor Form
  2. Presentation Recommendation Form
  3. Application for Faculty Mentoring Grants for Summer Undergraduate Research and Creative Works

Required Documents

  1. Abbreviated curriculum vitae from the past 5 years including: (i) the petitioner’s official UHM affiliation and appointment period, and (ii) a summary of publications, research support, and mentoring (high school, undergraduate and graduate mentoring)
  2. A statement including: (i) Your interest in mentoring UHM undergraduate students on research or creative work projects and; (ii) A description of your faculty mentoring philosophy (e.g., approach to mentoring (frequency of meetings; oversight vs. independence on idea generation; interaction with other people in your lab; inclusion on presentations and/or publications; etc.); goal(s) in mentoring UG students; developing professional relationships with UG mentees; and desired student outcomes from participating in faculty-mentored research/creative work with you) (300-word limit)
  3. Documentation of support from the petitioner’s official UHM supervisor (i.e., a letter or email from the petitioner’s Department Chair or official supervisor at UHM)

Application Procedure

Submit all required materials to UROP using the InfoReady Review portal.

Evaluation

A 3-member UROC review committee will evaluate Faculty Mentor Eligibility Petitions. Petition results will be delivered via email to the faculty making the petition and their official UHM supervisor within one month of petition submission.

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