Project Application Process

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Deadline is 11:59pm on 03 March 2017

.Available Funding
Funding is available for exceptional UH Mānoa undergraduate students who propose original research or creative work to be mentored by UH Mānoa faculty. The purpose of research or creative work should be to add to the collective knowledge of society.  Research and creative projects take many forms depending on the field of study.  We encourage UH Mānoa students developing proposals to consider the various ways their discipline approaches research or creative work and carefully plan their project progress.

Funding Cycles
UROP offers two application cycles wherein students may apply for funding for research or creative projects that will start as early as the start of their next semester of enrollment. Proposals are accepted from 9/9 – 10/10 each Fall, and from 2/2 – 3/3 each Spring. All application materials must be submitted by 11:59pm on the last day of the cycle, even if it is a weekend or holiday.  Failure to meet this deadline for all requirements will result in an incomplete application ineligible for review.  Please plan ahead; questions concerning the application must be submitted via email before the deadline, and will be answered during office hours Monday – Friday (9a-4p). In case of technical issues, there is a troubleshooting protocol on the application form.

Applicant Eligibility
Students seeking to apply for UROP funding must:
● be enrolled in a first bachelor degree program at UH Mānoa
plan to graduate from UH Mānoa
● have at least one Fall or Spring semester remaining in their degree program to complete and present research or creative work
● be mentored by an active faculty member with tenure line from UH Manoa, JABSOM, or the Cancer Center

Students who meet the eligibility requirements may apply for funding for one project per proposal cycle.  Group proposals involve two or more undergraduate students working collaboratively toward a common goal. Project funds are available of up to $5,000 per individual and $10,000 per group. Funds are disbursed at the discretion of the Undergraduate Research Opportunities Council (UROC) .

Project Funding
Qualified students may make proposal requests for project-related expenses (supplies, stipend, travel, etc.) for a research or creative project that they create under the guidance of a member of UH Mānoa faculty. Funds are available of up to $5,000 per individual and $10,000 per group.

Application Processing
Applications are paperless and all materials are due by the deadline.  Submission of an application form automatically generates an email receipt to the applicant; however, this does not necessarily mean that all requirements have been met for review by Council, only that the application form was submitted and received.  Applications that meet all requirements by the deadline are processed and reviewed by UROC within two months of the submission deadline.  Students will be notified of the decision via email after UROC has made a decision.

Fund Disbursement
After notification, recipients and their faculty mentors must sign and submit a Memorandum of Agreement and meet institutional standards in order to receive funds. Funding recipients will receive funds through their MyUH tuition account pursuant to institutional approval.  

Students seeking to apply for UROP funding must do the following by the deadline:
❏ Complete all required fields of the PROJECT APPLICATION FORM  for each individual or group member applying
 Upload (within the second page of the application form) an individual or group  proposal.PDF (3 pg max) and supplement.PDF to the application form according to the website. See our sample budget and template

 Have a MENTOR FORM submitted by their UH Mānoa Faculty mentor

Additional Considerations
● Mentor selection is critical; additional information may be found on the Mentor Selection page
● Utilize the UROP Rubric as a guideline for how complete application packets will be evaluated
● Site-specific studies requiring travel need detailed justification (mention tasks for dates and places)
● Travel may qualify for per diem pay for meals and incidental expenses (M&IE) at standard rates published by the federal government. Recipients may not receive both stipend and per diem allowances at the same time 
● Travel must take place in a semester of enrollment (of at least one credit) concurrent with disbursement of funds
● Must include status (at least pending) of compliance with applicable ethical standards if research involves human subjects, animal subjects, or hazardous materials
● Group member selection is critical; be sure to select dedicated colleagues as membership changes can forfeit funds
● UROC has discretion to fund all or part of any budget items
● All correspondence is subject to review by UROC
● A student’s GPA/transcript is an indicator of maturity, dependability, and skills needed to undertake individual research and is weighted for funding consideration (the average GPA of all UROP recipients is 3.49)
● Previous recipients may apply with outstanding requirements, but (if approved) funding for the new project cannot be disbursed until after ALL requirements for any previous project(s) are fulfilled
● Two concurrent active projects with outstanding requirements are not allowed for any student