About Project Funding

Funding is available for UH Mānoa undergraduate students or student groups who propose a faculty-mentored research or creative works project, which can take various forms depending on the field of study. We welcome and encourage undergraduate students in all fields of study to prepare and submit a project application. To see examples of what your fellow students have done in the past, see Past Projects and Presentations.

Prior to applying for project funding, please carefully review this section. We also encourage students thinking about applying to attend an Information Session and contact us with any questions at urop@hawaii.edu. If you are seeking Presentation funding to attend a conference or to showcase a performance, please go to Presentation Funding.

Project Funding Eligibility
Students seeking to apply for project funding must:

  • be enrolled in a first bachelor degree program at UH Mānoa
  • plan to graduate from UH Mānoa
  • have at least one Fall or Spring semester remaining in their degree program following the semester of application in order to complete and present your work prior to graduation
  • be mentored by a tenured/tenure-track faculty at the University of Hawaii at Mānoa (including the John A. Burns School of Medicine (JABSOM), or the University of Hawai‘i Cancer Center), and/or be classified by the University of Hawaii at Mānoa Graduate Division as Regular or Cooperating Graduate Faculty at any level (1-3)
  • have satisfied all outstanding UROP project requirements if previously funded by UROP and reapplying. A student may apply for funding for only one project per project funding cycle, and cannot have two concurrent active projects with outstanding requirements

 

Project Funding Cycles and Deadlines
UROP offers two project application cycles each academic year, wherein students may apply for funding for research or creative works projects that will begin as early as the start of their next semester of enrollment. Applications are accepted from 9/9 – 10/10 each Fall, and from 2/2 – 3/3 each Spring. All application materials must be submitted by 5 pm on the last day of the cycle, even if it is a weekend or holiday. Incomplete applications will not be reviewed and no late submissions are accepted in any circumstances, so please plan ahead. Please note that response to email questions near the deadline date will be delayed if received outside of regular office hours (Monday through Friday, 9:00 am – 4:00 pm, excluding holidays).

Funding Amount
An individual project is a project undertaken by one person whereas a group project consists of two to ten members. Funds are available of up to $5,000 per individual project and up to $10,000 per group project. Group member changes after application submission are not allowed, and changes in the make-up of a group may result in disqualification from application review or withdrawal of UROP funding.

Budget
Students may request for project-related expenses including materials and supplies, travel, stipend, etc. Students cannot request a stipend for coursework, but may request a stipend for hours worked in addition to the expected coursework hours (i.e., when requesting for a stipend, students and mentors must document that the stipend hours towards the project do not overlap with any hours spent on course credits). For details, please see Stipend funding under Individual Project Proposal and Supplement or Group Project Proposal and Supplement. Travel must take place in a semester of enrollment (of at least one credit) concurrent with the disbursement of funds unless he/she is in a study abroad program through the Mānoa International Exchange program. All current and potential outside sources of funding must be fully disclosed. UROP has the discretion to fund all or any part of the requested budget items.

Ethical Compliance
When applying, students must include the status of compliance with applicable ethical standards if research involves human subjects, animal subjects, or hazardous materials. Any pending compliance will prevent funding disbursement and UROP may rescind funding if all necessary compliance is not met within one month of UROP’s decision to fund a project.

Application Processing
Applications are paperless and all materials are due by the deadline. Submission of an application form automatically generates an email receipt to the applicant. However, this does not necessarily mean that all requirements have been met for review by UROC, but rather only that the application form was submitted and received. Applications that meet all requirements by the deadline are processed and reviewed by UROC within two months of the submission deadline. Students will be notified of the decision via email after UROC has made a decision.

Fund Disbursement
After funding notification, project recipients and their faculty mentors must sign and submit a Memorandum of Agreement and meet all ethical compliance in order to receive funds. Project recipients will receive funds through their MyUH tuition account pursuant to institutional approval.

Mentor Selection
It is imperative to select a mentor wisely. Careful thought and planning should go into the process of determining possible mentors, presenting yourself and your project to prospective mentors, and then formally requesting a faculty mentorship. UROP requires mentors to be a tenured/tenure-track faculty at the University of Hawaii at Mānoa (including the John A. Burns School of Medicine (JABSOM), or the University of Hawai‘i Cancer Center), and/or be classified by the University of Hawaii at Mānoa Graduate Division as Regular or Cooperating Graduate Faculty at any level (1-3). If you already have an active UHM faculty member in mind to mentor your research or creative works, please be sure to ask if they fit our criteria and exercise proper academic and professional etiquette in your communications. We are happy to offer some tips below.

  1. Select Possible Mentors: if you are new to your major or unfamiliar with faculties in your field, we recommend that you do some preliminary research:
    • Consider active UHM faculty you know from classes you have taken or other activities
    • Refer to department websites that have faculty pages that include bios and research
    • Refer to the Past Projects and Presentations page for UHM faculty that have previously served as mentors
    • Develop a list of prospective mentors, as the first person you ask may not agree to mentor you
    • Do not wait until the last minute: Building relationships can take time!
  2. Exploratory Meeting
    • After selecting a potential faculty member, request a meeting to discuss your ideas
    • Explain your situation and research/creative works ideas
    • Ask faculty members who have expertise or research related to your topic
  3. Present Yourself and Your Project
    • Draft, proofread, and edit a formal email introducing yourself and the purpose of your meeting
    • Be sure to use appropriate titles (e.g. Dr. Soandso, etc.)
    • Request a sit-down meeting
    • Email, or bring, a CV so the faculty member can learn about you and your background
    • Dress appropriately
    • Present your proposal ideas at the meeting (this is your chance to convince them of the value of and your own investment in your project)
    • If the faculty member expresses interest in your research, you need to interview them as well
    • Ensure they will be available to you for guidance for the duration of your project
    • Be sure they understand the depth of the relationship
    • Ask them about their research and explore the expertise they can offer to your project
    • Value their time and express gratitude verbally, and in a follow-up email
  4. Formally Request Mentorship
    • Once you have a mutual agreement about working together on research or creative work, send the UHM faculty member the Project Mentor Form and your appreciation
    • Be sure to update them on any changes to your project, and send them drafts/final copies of your application before they sign the Project Mentor Form
  5. Maintain Communication with your Mentor
    • CC your mentor on all email communications with UROP, except for emails regarding personal or financial aid information you do not wish to share
    • Be sure your mentor can get in touch with you as necessary