**For poster presentations via Zoom, registered participants should check their email for the most up-to-date information. Any references to an in-person event below do not pertain to the Spring 2021 Virtual Showcase :)**

On this page:

What to Know Before Committing to a Poster Presentation at the Showcase

Preparing the Poster: Requirements and Guidelines

Poster Workshops

Printing the Poster

Submitting the Poster for the Showcase

What to Expect for the Poster Session at the Showcase

Poster Resources (including Feedback Forms)


What to Know Before Committing to a Poster Presentation at the Showcase

Students may choose to present a poster at the Spring Undergraduate Showcase. Students are encouraged to present a poster if they are just starting on a project, presenting preliminary research, or in the planning stages of a creative work. Some benefits to presenting a poster include: opportunities to engage one-on-one with other conference attendees, potential in-depth discussions about research with faculty (that time constraints for oral presentations do not permit), and building presentation skills by communicating concepts in different ways.

However, preparing for a poster will add work to an already busy time of the semester. Students must plan ahead in order to meet the deadlines for printing/submitting their poster. In addition, they must be available for the entire duration of the poster session to answer questions that attendees may have about their project. Check the Event Overview page for the day’s schedule, including the time of the poster session.

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Preparing the Poster: Requirements and Guidelines

Posters should be a visual summary of the student’s project organized in an appealing and accessible manner. They generally include: title, collaborators, background, research question, methods, results/conclusion/significance of work, future directions, and references. In an effective poster, text is kept to a minimum, and tables, figures and/or other appropriate images are used to convey the work.

While posters should stand on their own to convey a student’s project, it is also important for presenters to interact with their audience during the poster session. Poster presenters should project an air of confidence and engage with attendees rather than wait for attendees to approach them with questions. Keep in mind that the audience will be varied, thus presenters should be able to communicate their ideas to people from a broad range of disciplines.

To assist students in their preparation for the poster session, the Undergraduate Showcase has a number of resources available under Poster Resources. There students can find several sample templates for both research and creative projects, a comprehensive poster guide that covers everything they need to know from the early planning stages to the post-presentation stage, the most current poster rubric and score sheet, and common logos to include on the poster. Note that the guide uses the latest version of Microsoft Powerpoint; all UH students have access to this latest version of Microsoft Office (including Powerpoint) here. Microsoft also has tutorials and training videos for using Powerpoint on their website. Presenters can consult this resource from Northern Arizona University or this webpage for additional detailed information for creating an effective poster and presentation.

When creating the poster file, the Undergraduate Showcase strongly recommends the following general formatting guidelines:

  • Poster should be the standard dimensions of 48” wide by 36” tall.
  • Poster text and graphics should be visible to viewers from a distance of 3-4 feet. Title font should be about 1 inch high (72 point), and text at least ¼ inch high (18 point).
  • Font style affects readability. Fonts such as Arial or Helvetica are recommended; excessive italics or highly stylized fonts should be avoided.
  • Use large pictures, small file sizes will become pixilated if stretched too far (this includes logos).
  • Resize all images/logos proportionally – for example, stretching the Honors logo to make it appear disproportionately wider or taller than intended is violating the terms of use of the logo.
  • Always insert pictures rather than cut and paste. This is done from the insert menu at the top of Powerpoint.
  • For the poster edges to bleed (color all the way to the edges, without a white border), make sure all text/graphics are at least 1/5″ away from the edges to prevent being cut off. If there is not enough room for edge bleed, a white border will be applied.
  • PROOFREAD poster carefully before submitting; reprints will not be allowed for author typing or layout errors.

Click here for sample poster files from past Undergraduate Showcases.

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Poster Workshops

Workshop sessions are held each spring semester to give registered presenters some pointers and feedback for creating their poster and preparing for the presentation. This is a great opportunity to bring ideas or drafts of your presentation for feedback from experienced presenters. Dates for upcoming workshop sessions are found on the Important Dates page. Students may register for one of the sessions if interested. In addition, students may check the Workshops page for online resources.

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Printing the Poster

Presenters have the following options for printing their poster:

  • through outside arrangements (all coordination and payment with an outside vendor not coordinated by UROP or Honors)
  • through UROP (for UROP recipients and non-UROP students who don’t qualify for an Honors subsidy)
  • through Honors (for Honors students only; if you are an Honors student who has received UROP funding, you may print your poster through UROP)

Please see respective links above if requesting a subsidy from UROP or Honors.

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Submitting the Poster for the Showcase

Presenters will bring their physical poster and set up for the to the event anytime PRIOR to the start of the poster session. Since posters do not stand up well to any type of moisture, it is advised to bring the poster in a protective sleeve/covering so it will remain dry. The presenter’s name should be clearly displayed in the sleeve.

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What to Expect for the Poster Session at the Showcase

Poster presenters will be expected to stand by their poster during the ENTIRE poster session to answer questions from the audience about the project. Refer to the Event Overview for when the poster session is scheduled to take place at the Showcase.

Presenters should prepare for a roaming audience and have an “elevator speech” summarizing the poster in a 3-5 minute talk. They should be prepared to answer questions from spectators, striving to be as inviting and informative as possible.

Presenters should take the time to engage with the audience when they arrive at the poster station. After the poster session is finished, presenters must take down their own posters, which can then be brought home, displayed in a department, used for other events, etc. Any posters left behind may be used as samples for future Showcase events.

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Poster Resources

Microsoft Powerpoint (access with valid student email)
Microsoft Powerpoint tuorial/training videos

Poster Templates & Comprehensive Guide

Evaluation Form – Creative Project
Evaluation Form – Humanities Research Project 
Evaluation Form – Scientific Research Project 

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