Apostille/Certification

UH Mānoa students and alumni applying to work or study in a foreign country may be asked to provide an apostille or authenticated copies of academic records.  The Office of the Registrar can provide students with a notarized transcript or certified copy of a diploma.

An apostille or certification of documents is issued by the Lieutenant Governor of the State of Hawai’i.  The Office of the Lieutenant Governor certifies the authenticity of educational documents being submitted to foreign countries.

Requesting an Apostille or Certification

Step One: Complete required forms (2)

  Complete Office of the Registrar’s Apostille or Certification of Documents form.
  Complete Office of the Lieutenant Governor’s Application for Apostille or Certification of Documents form.

Step Two: Request or provide documents to be apostilled or certified

  Request an official UH Mānoa transcript through the National Student Clearinghouse. Indicate your request is for Apostille purposes under “Special Required Instructions.”
  Provide your original/official diploma or a legible, black and white photocopy of your diploma.
  To obtain a replacement diploma, place a request for a Duplicate Diploma.

Step Three: Fill out check or money order for fees

  Certified check or money order in the appropriate amount, payable to the First Circuit Court. See the State of Hawai‘i Judiciary Schedule of Fees and Costs for Certification or Authentication of Notaries.
  Certified check or money order in the appropriate amount, payable to the Office of the Lieutenant Governor. See the Lieutenant Governor of the State of Hawai‘i Fees for Apostilles and Certifications of general documents.

Step Four: Create (prepaid addressed) envelopes (3)

  Pre-addressed, postage-paid United States Postal Service (USPS) envelope for the Lieutenant Governor’s Office to use when sending the completed document(s).
  Pre-addressed, postage-paid United States Postal Service (USPS) envelope for the First Circuit Court to use when sending the completed document(s).
  Self-addressed, postage paid United States Postal Service (USPS) envelope addressed to the address for which all completed (apostille) documents should be mailed.

Final Step: Submit all of the applicable items and forms above to the Office of the Registrar:

Office of the Registrar
Queen Lili‘uokalani Center for Student Services
2600 Campus Road, Room 010
Honolulu, HI 96822

Upon receiving your documents, the Office of the Registrar will:

  • Have your document(s) notarized.
  • Mail your document(s) and postage paid envelopes to the First Circuit Court to verify the notary.
  • The First Circuit Court will mail your document(s) and postage paid envelopes to the Office of the Lieutenant Governor for the apostille.
  • The Office of the Lieutenant Governor will mail all apostilled document(s) back in the postage paid envelope addressed to the address you specified to have your apostilled document(s) mailed to.

If you have any questions, please email uhmdipls@hawaii.edu.