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Tenure, Promotion, Contract Renewal & Periodic Review

The general reasons for granting tenure are that the University has concluded that you are and will continue to be a productive and valuable member of your department, school/college, and campus, that your pattern of continuing professional growth is positive, and that the University anticipates a long-term need for your professional specialty and services. This is a matter of judgment, and there may be honest differences of opinion based on fair and thorough consideration of the evidence.

Tenure Process

As a faculty member in a tenure-track position, you will be placed on a probationary period that is governed by the Collective Bargaining Agreement, Article XII, Tenure and Service, Section C. The refer to the below table for the appropriate classification:

Faculty ClassificationRank 2-JuniorRank 3-AssistantRank 4-AssociateRank 5-Full
Instructional(I) Not eligible 5 years 3 years 2 years
Medical (M) Not eligible 5 years 3 years 2 years
Law (J) Not eligible 5 years 3 years 2 years
Researchers (R) Not eligible 5 years 3 years 2 years
Specialist (S) 5 years 5 years 3 years 2 years
Librarian (B) 5 years 5 years 3 years 2 years
Agent (A) 5 years 5 years 3 years 2 years

*You can request to shorten or extend your probationary period. Please work with your respective College Human Resource department for process.

Promotion Process

A faculty member can apply for promotion at any time that they meet the requirements for the next rank as articulated in Executive Policy 5.221 and the Mānoa Criteria and Guidelines, as well as any Departmental Criteria the unit has established. It is expected that an applicant will demonstrate the level of academic achievement and reputation that is commensurate with the rank sought as found at major research universities in the United States. The exact stage of a faculty member’s career at which promotion is merited is a matter of judgment, and there may be honest differences of opinion based on fair and thorough consideration of the evidence.

Tenure and/or Promotion Forms and Downloads

(For training go to AP Systems and Training Calendar)

Timetable 2019-2020
2019-2020 Informational Workshop Powerpoint
2019-2020 Criteria and Guidelines for Faculty Tenure/Promotion Application University of Hawaii at Mānoa
Appendix A - BOR Minimum Qualifications - EP 5.221
Appendix B - Supplemental Guidelines for Librarians, Specialists, or Extension Agents
Attachment C – Tenure and Promotion Application Form Fillable (Right click link, select save link as to download)

Tenure and Promotion/Application

Memo on Minimum Qualifications for Tenure and Promotion
Workflow for Tenure & Promotion Process

Contract Renewal

It is extremely important to carefully mentor and evaluate faculty in the years prior to their application for tenure. This is an opportunity for departments to assess and guide faculty in their career. A faculty member’s probationary period begins on August 1st. If the faculty member is hired subsequent to October 1st, the probationary period will begin the following August 1st. Faculty are reviewed every two years during their probationary period, per Article XII, Section E.

Memo on Contract Renewal and Limited-Term Appointment (2019-2020)
Attachment A – Probationary Faculty: Annual Evaluation/Contract Renewal Recommendation
Attachment B – Faculty on Limited-Term Appointments: Evaluation and Recommendations

Periodic Review

The Board of Regent’s has determined that all Board appointees will be evaluated periodically in accordance with the guidelines articulated. In recognition of the special role of the faculty, the review process has been determined to encourage professional growth and delivery of services. Inherent in the procedures are protections for academic freedom.

Periodic Review Timetable
Memo on Periodic Review of Tenured Faculty (2019-2020)
Procedures for Evaluation of Tenured Faculty

Instructional Rank 2 Promotion

Instructional Rank 2 Promotion Application
Proposed Instructional Rank 2 Language for E.5221, Faculty Classification.

*Please go to Systems/Training tabs for the Academic Personnel Online Administrator