Policy Review and Approval Process
Please follow the steps below to update an existing or create a new academic policy. The submitting unit must transmit the proposal under the appropriate cover memo to Office of the Vice Provost for Academic Excellence (OVPAE).
OVPAE will work with the submitting unit to manage the remainder of the review and approval process.
Step 1: Unit submits proposal via action memo to OVPAE
Consult with OVPAE Director of Program Development and Review to prepare the memo.
Step 2: OVPAE consults appropriate offices on behalf of submitter
Approximately 30 calendar days for internal office reviews. If applicable, consult with the appropriate Vice Provosts (i.e. Student Success, Enrollment Management, Research, etc.).
Step 3: For major policy changes OVPAE will submit to Mānoa Faculty Senate for review
Review within 60 calendar days, when MFS is in session. Excludes minor wording changes, clarifications, updates necessitated by state & federal regulations, and accreditation.
Step 4: OVPAE/Provost final review
OVPAE conducts final review (inclusive of MFS resolution when applicable) within 15 calendar days. After review, OVPAE submits to Provost for final review and approval.
Step 5: Notification and publication of updates
Notifications includes, but is not limited to Catalog, Admissions, Registrar, Cashier, VPSS, APC, CAA, GenEd, Scheduler, and Graduate Division. Posted to the OVPAE website and Catalog (in next applicable catalog year).
M5.100 Academic Programs and Courses
|5.101||Authorization to Plan|
|5.102||New Degree Programs|
|5.103||New Degree Proposals|
|5.105||Established Status Request|
|5.107||Course Approval and Deletion|
|5.110||Faculty Governance of Program Assessment|
|5.111||SLOs on Course Syllabi|
|5.112||Infrequently Taught Courses|
|5.113||Dual Degree Programs|
|5.114||Credit Hour Policy|
M5.200 General Academic Policies
|5.201||Academic Rights and Freedoms of Students|
|5.205||Student Records (FERPA)|
|5.207||Excused Student Absences|
M5.300 Undergraduate Education
M5.400 General Education
M5.500 Graduate Education
|5.504||Registration and Enrollment|
|5.514 – 5.518||Academic Credit Policies|
|5.527||Research and Publication|
|5.530||Graduate Assistants (GAs)|
|5.531||Graduate Student Grievance|
Related Policies, Procedures, and Guidelines
- Board of Regents Policies (Chapter 5)
- UH Systemwide Executive Policies (E5.000 Academic Affairs)
- UH Systemwide Administrative Procedures (A5.000 Academic Affairs)
- WASC Senior College & University Commission
- UHM Honorary Degree Nomination Procedures
- Procedures for Establishing Academic Contracts and Agreements (MOUs, MOAs)