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FREQUENTLY ASKED QUESTIONS (FAQs)

FALL 2021 PHOTO SESSIONS

What to know prior to the December 17 and 18 photo sessions

  • How do I get my regalia?

Caps, gowns, tassels (and hoods for advanced degree students) are available at the UH Manoa Bookstore and online.

  • What do I need to bring?

To ensure a quick entry to the arena, please be prepared to show your printed name card, LumiSight approval, and identification to the volunteer at the Stan Sheriff Center loading dock entrance. All graduates and guests are required to show the LumiSight approval upon arrival. Either a vaccination card or negative test must be uploaded to the LumiSight UH app or LumiSight onlineNote: It may take up to 24 hours for upload to be approved.

If guests do not have a smartphone or do not wish to use the LumiSight app or access LumiSight online, you may print and bring the completed LumiSight form. Be prepared to show your proof of vaccination or negative COVID test and ID with the form. All attendees (exception, children under the age of 5), must provide proof of full vaccination OR a negative COVID-19 test within 48 hours (two-days) prior to entry. The negative COVID-19 test result must be from an FDA approved, or FDA EUA approved, molecular or antigen test (home kits not allowed).  The photo sessions will be video recorded and posted on the Mānoa Commencement page shortly after the end of the semester. The photo sessions will not be live streamed

  • How do I get my name card?

To print and access your name card, log back into the registration site. On the day of the photos, you will present the name card (folded in half) to the name reader. They will announce your name (no degrees or programs will be read) before you receive your diploma scroll from the school or college administrator. The name card is also necessary to match your photo proof with your contact info. Therefore, it is crucial that you have it at the photo session.

  • Can graduates wear lei in the photos?

Yes. Lei and Lei po’o (Haku) are permissible during photos.

  • Are there exceptions to the guest limit?

Due to the health and safety concerns still presented by the COVID-19 pandemic, each graduating student is allowed no more than four guests to accompany them during the in-person diploma presentation and photo session. The only exception to the guest limit are infants (children under 12 months old). 

  • May I have someone else’s extra guest ticket?

There are no tickets for the event. Each graduating student is allowed a maximum of four (4) guests. Only the graduate and their four guests will be allowed in Stan Sheriff Center.  Guests should remain with the graduate during the photo sessions.

What to know about the day of the photo sessions

  • What time should I arrive?

You and your guests should arrive together at the arena. Guests will not be allowed in unless accompanied by the graduate. All guests must be with the graduate at each of the three photo stations. The photo session times are as follows:  

Friday, December 17

4:00 p.m.–4:15 p.m.—John A. Burns School of Medicine

4:15 p.m.–4:30 p.m.—William S. Richardson School of Law

4:45 p.m.–5:00 p.m.—Interdisciplinary Studies

5:00 p.m.–5:30 p.m.—School of Ocean and Earth Science and Technology

5:30 p.m.–6:00 p.m.—Thompson School of Social Work & Public Health

6:00 p.m.–7:00 p.m.—College of Social Sciences

Saturday, December 18

9:00 a.m.–9:30 a.m.—College of Tropical Agriculture & Human Resources

10:00 a.m.–10:30 a.m.—College of Engineering

10:30 a.m.–11:00 a.m.—Nancy Atmospera-Walch School of Nursing

11:00 a.m.–12:00 noon—College of Arts, Languages & Letters (formerly Arts and Humanities, School of Pacific and Asian Studies, and Languages, Linguistics & Literature)

1:00 p.m.–1:30 p.m.—College of Education

2:00 p.m.–2:30 p.m.—College of Natural Sciences

2:30p.m.–2:45 p.m.—Hawaiʻinuiākea School of Hawaiian Knowledge

3:00 p.m.–3:30 p.m.—School of Architecture

4:00 p.m.–5:00 p.m.—Shidler College of Business, including the School of Travel Industry Management

  • Where do I park? 

FREE parking will be available for all graduates and their guests at Zone 20 (the lower campus Stan Sheriff Parking structure) from 3:30 p.m. on Friday (12/17) and all day Saturday (12/18). See parking map.

  • Where do I go and who should I check-in with?

Volunteers will be checking for the LumiSight clearance before entering the arena.

Each graduating student and their guests in attendance will be required to show their LumiSight clearance in order to enter the arena either on the app or online. Once you are cleared, please enter the arena through the ground floor loading dock.

Photo Session Map

  • How many photos will I take?

Each student will have three photos taken by the commencement photographer, which will be available for viewing and purchase via an online link emailed shortly after the event:

  • one individually;
  • one with the college/school dean;
  • and, one with your guests;

PhD students will follow a slightly different protocol from the other graduates. In lieu of taking a photo with the dean, PhD students will take a photo with their advisor or a member of their committee. They will not be hooded so should arrive wearing their hood. If a committee member is not available, the student will take a photo with the dean.

  • How long will the session take?

Once you enter the arena, the three photos should not take longer than 10 minutes. The wait time depends on how long the line is when you arrive. Please do not arrive any earlier than 15 minutes prior to the start of your session. See schedule posted on the commencement website.

  • Do I need to wear a face mask during the photos?

You will be allowed to remove your face mask for the photos. There will be a plexi-glass divider between you and the administrator.

  • What is announced while I’m taking my photo with the dean?

Your name will be read as it is printed on your name card. If you are a PhD student, your dissertation title will also be read. As a reminder, you must bring a hard copy of your name card.  Names will not be read from digital devices.

  • Can other people besides my guests wait on campus to give me lei?

Since each college/school’s session ranges from 15-60 minutes, we are asking that graduates meet their family and friends (not included in their four-guest count) off-site. We want to avoid crowds and gatherings so we can keep the pathways clear and the flow of graduates moving.
Ching Field and Murakami Stadium will not be open for a lei reception.

  • Will the photo session be live streamed?

No, but it will be recorded and available on the commencement site https://manoa.hawaii.edu/commencement/ shortly after the end of the semester. 

  • How do I get a printed program?

We will have printed programs from Fall 2021, Spring 2020, Fall 2020, and Spring 2021 available at the photo sessions. Most Summer 2021 undergraduates will be printed in the Fall 2021 program.  Email graduate@hawaii.edu to request a copy.

After the sessions:

  • Will I get my diploma at the photo session?

You will get a diploma scroll at the photo session. Your diploma and diploma cover will be mailed to you. Degrees are conferred at the end of each semester and are posted to student records within 10 weeks of your semester of graduation. All diplomas and diploma covers are mailed via USPS to the mailing address noted in your student record within 10 weeks of your semester of graduation. Please ensure that your mailing address is correct. Click here, for more information.

  • How do I contact the photographer if I have questions about my photo proof or order? 

Send questions for Pictureman of Hawaii to cs@pmoh.com

General Information

  • If I participate in the Fall 2021 photo opportunity, can I still participate in a future in-person ceremony at the Stan Sheriff Center?

Yes!  Once we are able to have in-person, campus-wide ceremonies again, you are welcome to come back to participate in a future ceremony. 

  • How do I stay informed about commencement ceremonies after I graduate?  

In order to stay informed, you should keep your UH email address active. You need to do this BEFORE you graduate.  Click here, for more information. You may enroll NOW to keep your UH email account after graduation. You will need an active UH account to register for a future ceremony. 

  • How do I get my diploma and diploma cover?

Diplomas and diploma covers are mailed out approximately 10 weeks after the semester ends Click here, for more information about diplomas and diploma covers.

  • Where do I get the latest COVID-19 travel information?

Click here, for the latest information about COVID-19 and Hawai’i travel restrictions.