Activity Map File(s) from 2015:

• File (10/09/2015)

2014-2015 Student Experience Survey Questions Asked:

Students were asked to rate the following services provided by the Office of Student Services:

1. For new students admitted to the program this academic year only - Office of Student Services (OSS) advising during the application process (Targeted Student Outcomes 1 & 2)
2. For students that transferred in to UHM only - OSS Advising during the application process (Targeted Student Outcomes 1 & 2)
3. OSS advising for progression through the program (Targeted Student Outcomes 1, 2 & 3)
4. Process of student support services (i.e. scholarship applications, graduation, leave of absence). (Targeted Student Outcomes 1, 2 & 3)
5. OSS ability to direct my information needs to appropriate University services (i.e. Financial Aid, Scholarships, Kokua, Learning Assistance Center, libraries, counseling). (Targeted Student Outcomes 1, 2 & 3)

Fall 2014 New Student Orientation - (Co-Coordinated by Office of Student Services & Events Coordinator)

Students were asked to rate the usefulness of each session of the orientation.  The sessions were as follows:

1. Overall  
2. Student Icebreaker Activity (Target Student Outcome 1)
3. Pledging Rehearsal
4. Welcome to the Ohana, Review the Day’s Schedule
5. Faculty Introductions
6. Associate Dean’s Remarks
7. Student Handbook (Targeted Student Outcomes 2 & 3)
8. Academic Integrity and Proper Clinical Site Decorum
9. Survival Strategies (Targeted Student Outcomes 1, 2, & 3)
10. Conversations with Nurse Leaders, Preparing for Graduation & Beyond – Mean (Targeted Student Outcomes 1 & 3)
11. Pledging
12. Group Photo
13. Simulation Lab Experience (Targeted Student Outcome 3)
14. Kaplan Orientation and Study Skills/Test Taking Skills (Targeted Student Outcomes 1 & 2)
15. Bus to Ho’oulu ’Aina & Overview of Ho’oulu ’Aina Experience
16. Ho’oulu ’Aina (Targeted Student Outcome 1)

2014 - 2015 - Student Experience Survey Questions Asked:

• 360 Respondents – Undergraduate and Graduate Nursing students

Fall  2014 New Student Orientation - (Co-Coordinated by Office of Student Services & Events Coordinator)

• 45 Respondents - All incoming new students to the Nursing program.

Compiled survey results
Used quantitative methods on student data (e.g., grades, participation rates) or other numeric data
Used qualitative methods on interview, focus group, or other open-ended response data
Scored exams/tests/quizzes
Used a rubric or scoring guide
Used professional judgment (no rubric or scoring guide used)
External organization/person analyzed data (e.g., Social Science Research Institute)
Other:

Please see question #10.

Currently our office (Office of Student Services) as stated on our website: “provides a variety of student services for the School of Nursing & Dental Hygiene from pre-admission to beyond graduation. The services of this office include: responding to inquiries, handling admissions, academic advisement, facilitation of scholarships/awards, monitoring progress toward degree and certification of graduation. OSS also maintains and monitors records of student’s information (i.e., records of immunization, CPR, and others) required by clinical agencies affiliated with UHM nursing programs. Post-graduation services include verification of completion of degree requirements for board certifications.”

The assessment tools addressed in this report, did indeed assess the services provided by our office as listed above.
In our Assessment Plan, we created a set of goals and student learning outcomes which addressed the needs of our students socially, academically, and personally (please refer to section 1 of this report for the mission, goals, and student learning outcomes proposed in the planning stage).  

To accomplish the student learning outcomes proposed in the Assessment Plan, we plan to implement advising with our students at three different stages/time periods throughout duration of our 3-year nursing program (please refer to activity map in section 3 of this report) starting with the incoming Spring of 2013 class.  All 3 phases (as identified in our activity map) are complete (the first phase took place in Spring 2013, the second phase took place in March 2014, and the final phase took place in March-April 2015.  Throughout our advising sessions with the incoming Spring of 2013 class, students were able to: 1) recognize motivations for entering and completing the program; 2) identify program/degree requirements; 3) complete their academic plan; 4) identify campus resources; 5) prepare a schedule and calculate hours needed for school and other activities (i.e. time management); and 6) prepare for graduation and what happens next.  

Although this is the first cohort to have gone through all 3 phases, it may be premature to assess the quality and effectiveness of our activity map.  However, we are off to a good start and it shows promise because all 53 students are expected to graduate on time.

The first phase (15-30 minute advising session) was the most important because this is when the students first enter our program and we want to make sure that they understand what is expected of them during their time in our 3-year program and in turn, we let them know what we (Office of Student Services) are here for and what they can expect from us.
For the second phase, we gave students the option to come in during their 3rd semester for advising in which we would then conduct another 15 - 30 minute advising session targeting the outcomes outlined on the activity map.  We decided to make it optional because this was a very busy time for our students because they are halfway through the program and it was a busy semester for them.  Students may view this as unnecessary since they feel that they already got the information that they needed during phase one and therefore a poor use of their time.  Through my experiences, our students have very little spare time and value the spare moments they do have to study or catch up on their sleep.  Furthermore, their time spent on-campus is minimal, so trying to catch them before or after a class (i.e. coming from or leaving for their clinicals) is quite difficult.

Similarly, for the final phase, we offered optional advising sessions for students who want to come in for a final grad check during their final year in our program.  In the past, we met with the whole graduating class in one large group in order address some of the concerns that arise in their last semester (e.g. graduation, license exam, etc.).  In this meeting some of the outcomes for stage three were addressed such as: 1) completing graduation forms and 2) preparing for career in nursing.  However, meeting the other outcomes outlined in stage three would have meant having another 30 minute mandatory advising session in their last semester or increasing the time needed for the large group meeting which is normally conducted during their class time (as that is the only time we can get all students together).  Not only does this take away valuable time from the teacher, but students in their last semester have so much to think about and complete, that extended activities that may not seem useful at the time would not be well received.  

Moving forward, for the final phase, we plan to distribute the information via email so that way students have an easier time of obtaining the necessary information that they need and can be at their disposal at any time.  Since there is so much information to give these students, too much can be overwhelming when we meet in-class as a group.  We believe that the emails will be an easier and more convenient way for the students to receive the information.

Although, the goals identified in the activity map are ideal to promote the overall well being and self awareness of our students, the time and resources it would take to implement and measure these outcomes may not be well utilized, especially if the students do not find them useful.  In summary, this is a work in-progress and the feedback that we receive from our students will allow us to better assess our services and see what is working and what needs improvement.