Program: Undergraduate Academic Advising
Date: Fri Oct 10, 2014 - 11:29:22 am
1) Below are your program's student outcomes (SOs). Please add or update as needed.
Outcome 1: Students will be able to design and achieve a reasonable and timely academic plan that leads to a Bachelor of Social Work degree.
Outcome 2: Students will be able to identify academic and professional goals that incorporate his/her personal values, interests, aptitudes and skills.
Outcome 3: Students will be able to identify and utilize resources to support them in achieving their academic and professional goals.
2) Your program's SOs are published as follows. Please update as needed.
Program's Website. URL: 
Student Handbook. URL, if available online: http://www.hawaii.edu/sswork/forms/bsw/BSW_Student_Handbook_2014.pdf Information Sheet, Flyer, or Brochure. URL, if available online: UHM Catalog. Page Number: Other: BSW New Student Orientation Other: Faculty & Student Mandatory Advising Memos3) Provide the program's activity map or other graphic that illustrates how program activities/services align with program student outcomes. Please upload it as a PDF.
- File (10/09/2014)
4) Did your program engage in any program assessment activities between June 1, 2013 and September 30, 2014? (e.g., establishing/revising outcomes, aligning activities to outcomes, collecting evidence, interpreting evidence, using results, revising the assessment plan, creating surveys, etc.)
Yes
No (skip to question 14)5) For the period between June 1, 2013 and September 30, 2014: State the assessment question(s) and/or assessment goals. Include the student outcomes that were targeted, if applicable.
A. 100% of new students will attend a mandatory orientation session where they will receive training on how to use STAR, the UHM catalog, Credit Check form, and the Student Handbook to identify and understand program requirements.
B. 100% of student files will have an academic plan form that is updated every semester by the student and a faculty advisor.
C. In the BSW Self Assessment Surveys**, 90% of respondents will indicate that they received assistance, if requested, in examining academic and professional goals for themselves.
D. In the BSW Self Assessment Surveys**, 90% of respondents will indicate that they received assistance in identifying and utilizing appropriate resources to support them in achieving their academic and professional goals when they requested such assistance.
** BSW Self Assessment Surveys consisted of an Exit Survey for Seniors and a Mid-Program Survey for Juniors. Current data is presented in aggregate.
6) State the type(s) of evidence gathered to answer the assessment question and/or meet the assessment goals that were given in Question #5.
Evidence for Measure A (New Student Orientation)
Orientation sign-in sheets
Evidence for Measure B (Academic Plan Form)
Review of student files for presence of academic plan form
Evidence for Measures C & D
Mid-Program and Exit Surveys -- review responses of students
7) State how many persons submitted evidence that was evaluated. If applicable, please include the sampling technique used.
For Measure A
All new students = 57
For Measure B
All student files were reviewed for academic forms completed w/ both student & academic advisor = 102 students, 7 advisors
For Measure C
72 student respondents
For Measure D
72 student respondents
8) Who interpreted or analyzed the evidence that was collected? Check all that apply.
Program faculty/staff member(s) Faculty/staff committee Ad hoc faculty/staff group Director or department chairperson Persons or organization outside the university Students (graduate or undergraduate) Dean or Associate Dean Advisory Board Other: 9) How did he/she/they evaluate, analyze, or interpret the evidence? Check all that apply.
Compiled survey results Used quantitative methods on student data (e.g., grades, participation rates) or other numeric data Used qualitative methods on interview, focus group, or other open-ended response data Scored exams/tests/quizzes Used a rubric or scoring guide Used professional judgment (no rubric or scoring guide used) External organization/person analyzed data (e.g., Social Science Research Institute) Other: 10) For the assessment questions/goals stated in Question #5, summarize the actual results.
For Measure A
86% (51/59) of new students entering the BSW program in 2014 attended orientation
- Includes 2 who told their advisors that they are changing majors, but they haven’t done so yet. Neither student attended orientation or is registered for BSW courses for Fall 2014, but both are still classified as BSW.
- Includes 2 students who entered the BSW program in Spring 2014, but changed majors or campuses in Fall 2014
- 2014 orientation make-up is still to be scheduled for October.
For Measure B
89% (91/102) of BSW student files have an academic plan form that appears to be updated
Includes 3 who told their advisors that they are changing majors, but they haven’t done so yet
For Measure C
Assigned Academic Advisor
C. Among 72 respondents, 34 students reported that they requested assistance in examining academic goals, and all of them (100%) reported that they received assistance; and 24 students reported that they requested assistance in examining professional goals, and 95.8% of them (23 students) reported that they received assistance.
Other Advisor
C. Among 72 respondents, 13 students reported that they requested other advisor his/her assistance in examining academic goals, and 100% reported that they received assistance; and 12 students reported that they requested assistance in examining professional goals, and 100% of them reported that they received assistance.
For Measure D
Assigned Academic Advisor
D. 22 students reported that they requested assistance in identifying and utilizing appropriate resources, and 90.9% (20 students) reported that they received assistance.
Other Advisor
D. 9 students reported that they requested assistance in identifying and utilizing appropriate resources, and 100% reported that they received assistance.
11) What was learned from the results?
We remained challenged with improving faculty advisors' documentation and training. New faculty advisors have been added to assist w/ undergraduate advising so that strategizing on ways to improve our compliance rates will be important to address in the coming year.
We also dropped slightly in our new student orientation rates, however it appears that extenuating circumstances involving student status and major declaration problems have contributed to this situation. We are completing individual sessions for those few students who missed the orientation and are enrolled in our program.
12) State how the program used the results or plans to use the results. Please be specific.
We did not make any progress since last year with regard to measurement B. We still have work to do in this area.
We still need to develop a formalized training presentation for undergraduate faculty advisors. There is a presentation developed and used for new BSW faculty advisors but we have not yet developed it as an annual training tool. Similar to our graduate program, it may be helpful to have an updated training powerpoint and faculty advisor quiz available electronically and be submitted to the Student Services Director on an annual basis.
13) Reflect on the assessment process. Is there anything related to assessment procedures your program would do differently next time? What went well?
We had a slight improvement of respondents for Measures C & D; we feel encouraged that we will continue to build upon our current use of mid-program & exit surveys to increase more participant reponses. Also, we have surpassed our benchmarks for students reporting that they are being assisted in their inquiries regarding academic and professional goals.
14) If the program did not engage in assessment activities, please explain.
Or, if the program did engage in assessment activities, please add any other important information here.
N/A