Detailed proposals must be uploaded with the application in .pdf format. The Undergraduate Research Opportunity Council (UROC) regards the strength of your proposal as one of the key components of a successful application. With that in mind, proposals:
- Must be saved as a single .pdf with the filename ”[your last name].[your first name].PROP”
- Must be no longer than three pages, single-spaced, 12-point font
- Must be reviewed by your UHM Faculty Mentor
- Should utilize the rubric as a resource to understand how proposals will be judged
- May include supplemental materials in addition to the three-page limit, but only those deemed absolutely essential for evaluation
- Must include:
The inquiry statement should highlight the issue that your proposal aims to address. These statements may vary, particularly for creative projects. Think of this as a chance to explain what you plan to do.
Objectives and Methods
The objectives should be clear and relevant to the field or discipline, and include the methods by which you intend to meet the objectives. This is your opportunity to explain why your project is important, and how and where you plan to explore your inquiry. Site specific studies that request travel must include justification of travel needs.
A clear and detailed timeline should be included in the proposed project, taking into account the feasibility of your timeline as a factor for the judgment of the proposal. Explain when you plan to reach each of your objectives and complete your project.
The proposal should clearly define what your role will be in the proposed project. You should be actively engaged in the project and demonstrate ownership of the project design.
A brief statement of your academic background (including any degrees/certificates previously earned), the experience or interests you have, and why the proposed project is important to you. Also, please explain how the proposed project relates to your academic or professional goals. For group projects, please include a sketch for each member. This is your chance to paint a picture for the council about who you are and all considerations that should be taken into account.
Itemized Budget and Justification
Include an itemized budget as a supplement your three-page proposal that justifies the projected expenses. This may be a three-column list with items, cost, and justification notes. Please be as specific as possible in your justification arguments. In the past, the Council has denied items that were not properly justified. Items covered by awards may include chemicals, supplies, materials, reference materials, copying/printing, postage, software, travel, presentation materials, facilities rental, stipend (standard rate of $12/hr.), and other related costs. Be sure to indicate stipend amounts if you are requesting funds for your time. Travel may necessitate per diem pay at standard rates published by the federal government. Items that are NOT covered include normal laboratory operations and major hardware/equipment purchases. UROP will evaluate budgets and may award lesser amounts than budgeted.
Proposals should list books, articles, or other sources relevant to the background and significance of the project. Please cite sources central to the project showing completion of critical background research. Works/references cited are not included in the three-page limit for proposals.
If your project involves human or animal subjects, or hazardous materials, you must follow steps to seek compliance with ethical standards for such research. Applicants supplement their proposal with documentation indicating compliance status (at least pending, although status must be approved by fund disbursal).