Detailed proposals must be uploaded with the application in .pdf format. The Undergraduate Research Opportunity Council (UROC) regards the strength of your proposal as one of the key components of a successful application. With that in mind, proposals:
- Must be saved as a single .pdf with the filename ”[your last name].[your first name].PROP”
- Must be no longer than three pages, single-spaced, 12-point font
- Must be reviewed and approved by your UHM Faculty Mentor
- Should utilize the rubric as a resource to understand how proposals will be judged
- May include supplemental materials in addition to the three-page limit, but only those deemed absolutely essential for evaluation
- Must include:
The inquiry statement should highlight the issue that your proposal aims to address. These statements may vary, particularly for creative projects. Think of this as a chance to explain what you plan to do.
Objectives and Methods
The objectives should be clear and relevant to the field or discipline, and include the methods by which you intend to meet the objectives. This is your opportunity to explain why your project is important, and how and where you plan to explore your inquiry. Site specific studies that request travel must include justification of travel needs.
A clear and detailed timeline including tasks to be accomplished should be included in the proposed project. You should take into account the feasibility of your timeline as a factor for the judgment of the proposal. Explain when you plan to reach each of your objectives and complete your project.
The proposal should clearly define what your role will be in the proposed project. You should be actively engaged in the project and demonstrate ownership of the project design.
A brief statement of your academic background (including any degrees/certificates previously earned), the experience or interests you have, and why the proposed project is important to you. Also, please explain how the proposed project relates to your academic or professional goals. For group projects, please include a sketch for each member. This is your chance to paint a picture for the council about who you are and all considerations that should be taken into account.
Itemized Budget and Justification
Include an itemized budget as a supplement to your three-page proposal that justifies your projected expenses. This should be presented in an easy-to-understand format. Remember — you are asking for funding, so make it comprehensive, concise, and organized. The budget must be a table with the following columns:
- Item number — to optimize organization/understanding, group your items by categories. i.e. travel, stipend, supplies, etc.
- Item description – may include chemicals, supplies, materials, reference materials, copying/printing, postage, software, airfare, hotel, presentation materials, facility rental, stipend (standard rate of $12/hr.), etc.
- Unit price
- Item Cost
- Justification notes – be as specific as possible, as items may be selectively awarded by the Council
Travel may necessitate per diem pay at standard rates published by the federal government – this is a flat rate amount for your cost-of-living in a specific city and would include meals and incidentals; this site also shows the maximum lodging cost for specific cities.
UROP funding may NOT cover normal laboratory operations and major hardware/equipment purchases. UROP will evaluate budgets and may award lesser amounts than budgeted. UROP cannot fund items that have not been approved in the original budget.
Be sure to design with the future in mind. If funded, you will be accountable to your budget and will base your final receipt report requirement on your approved budget by adding columns to indicate actual costs and justify discrepancies.
Proposals should list books, articles, or other sources relevant to the background and significance of the project. Please cite sources central to the project showing completion of critical background research. Works/references cited are not included in the three-page limit for proposals.
If your project involves human or animal subjects, or hazardous materials, you must follow steps to seek compliance with ethical standards for such research. Applicants supplement their proposal with documentation indicating compliance status (at least pending, although status must be approved prior to fund disbursal).