Project Memorandum of Agreement

In compliance with the terms of the Undergraduate Research Opportunities Program (UROP) award that I have been offered, I agree:

  1. To make every possible effort to achieve my stated research objectives in a timely and professional manner;
  2. To abide by all university guidelines and policies related to the responsible conduct of research;
  3. To secure all necessary institutional and/or government agency approvals in advance of beginning my research activities;
  4. To keep my faculty mentor updated on my project progress;
  5. To immediately notify my faculty mentor and UROP if any conditions are encountered that would change my proposed timeline or prevent me from completing my work;
  6. To actively monitor and communicate via my @hawaii.edu email address, in order to maintain my identity in correspondence. I will copy my mentor on all communications with UROP regarding this project. I acknowledge that my @hawaii.edu email address is the official mode of communication with UH Mānoa;
  7. To enroll as an undergraduate student during the semester indicated in my proposed timeline. Any exceptions to this should be clearly stated in an email to UROP;
  8. To acknowledge that funds may only be disbursed during semesters of enrollment and in accordance with university regulations;
  9. To acknowledge that I am not receiving any stipend funding that overlaps with hours spent towards acquiring course credit or satisfying course requirement;
  10. To acknowledge and follow all deadlines as mandated by UROP;
  11. To present the results of my research or creative works at the Spring Undergraduate Showcase (only those students graduating in the Fall will have the option of presenting at the Fall Undergraduate Showcase;
  12. To submit a completion report by the end of my proposed timeline;
  13. To submit all relevant receipts by the end of my proposed timeline as proof that funds were spent only for approved research related expenses. I further agree that the amount of any disallowed expenditure must be reimbursed to the University and that any balance owed to the University as a result of non-performance or disallowance must be settled before graduation;
  14. To have my faculty mentor complete and submit the evaluation form by the end of my proposed timeline;
  15. To submit one .jpg photograph relevant to my project by the end of my proposed timeline;
  16. To acknowledge that further information about the completion of these requirements is available on the “Past Projects and Presentations” page of the UROP website and agree to contact UROP via email with questions or concerns that may arise;
  17. To acknowledge that UROP may use any materials I submit as a promotional material.

By signing this contract, I agree to the aforementioned terms and recognize that the failure to fulfill any of these terms may result in the termination and/or forfeiture of any or all funds.