UROP FAQs

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Application Questions

 

Q: Does the three-page limit include reference pages and itemized budgets?

A: No, references and itemized budgets are not counted in the three-page limit for proposals. These items are uploaded as supplemental materials.

 

Q: Are international students not seeking a degree at UH Mānoa allowed to apply?

A: No, UROP funding is for UH Mānoa students enrolled in an undergraduate degree program.

 

Q: Are graduate or doctoral students allowed to apply?

A: No, UROP funding is for undergraduate students pursuing a bachelor’s degree from UH Mānoa.

 

Q: Are students in their last semester of undergraduate coursework allowed to apply?

A: Students in their last semester may apply for presentation funding to travel to a conference/event to which they are accepted to present their finished research, as long as the travel would take place while they are still a student enrolled in at least one credit. UROP Project Funding is for undergraduate students with at least one Fall or Spring semester remaining in their degree progress.

 

Q: I submitted my application materials before the deadline, but realized I forgot one part of it. Can I submit that component late, even if all other material was submitted on time?

A: No. Any incomplete applications will not be considered after the deadline has passed and no materials are accepted after the deadline.

 

Q: If I have already received funding, can I apply for funding again?

A: You can apply for multiple funding cycles as long as you have an appropriate proposal, however, you cannot receive funding until you have completed all outstanding funding requirements for previous projects. The Undergraduate Research Opportunities Council will consider if you have already received funding and how well you fulfilled your research proposal, in addition to the general standards.

 

Q: Do I need to provide my transcript with my application?

A: No, we will access your transcript through STAR. However, if you are a Freshman applicant with no completed courses at UH, then you must include your high school transcripts at the end of your SUPP pdf.

 

Q: I noticed that projects involving human or animal subjects, or hazardous materials, require approval from the appropriate reviewing entity on campus. Does approval need to be completed by the time the application is due, or is a pending approval acceptable?

A: Pending approval status is acceptable. It is imperative to ensure that your research is in compliance with the established ethical standards of UH Mānoa and a pending status at the time of application will make any funding disbursal contingent upon approval.

 

Q: Are students from any of the University of Hawaiʻi campuses eligible for funding?

A: No, UROP funds are for UH Mānoa undergraduate students only.  However, students from all University of Hawaiʻi campuses are encouraged to apply for existing research opportunities.

 

Q: Are projects required for academic credit in my department eligible for the UROP funding?

A: Yes, such projects may be eligible for UROP funding.

 

Funding Questions

 

Q: If I go over my budget, can I request more money if my original budget was less than the maximum amount?

A: No. Please think thoroughly about your budget and anticipate upcoming needs. You may only submit your budget once.

 

Q: Since the funding is deposited into MyUH account, will it affect the amount of financial aid for which I qualify?

A: Possibly. After we determine how much you will be funded, Financial Aid will weigh that against any funding sources that may count toward your cost of attendance. Please contact the Financial Aid office if you have any questions or concerns about your particular situation.

 

Q: Can I apply for funding for research that I am doing with a graduate student, or research I am helping a professor with so that I can aid them?

A: No, these funds are for students to initiate their own research or creative work. Your funded project may, however, be related to your faculty mentor‘s area of expertise.

 

 

Q: Can I apply for funding through other foundations, independent of UROP? For example, if my proposal is accepted and I receive funding from UROP, may I apply for additional funds through other endowments for the same project?

A: You may, but please indicate other funding in your budget.

 

 

Q: What are my chances of getting funding? In other words, how big is “the pot”? How many students are rejected or accepted on average?

A: It depends on how many people apply and the quality of the proposals. We make every effort to fund proposals that meet or exceed guidelines.

 

 

Q: If I purchase items for my research but have not been funded yet, can I include these expenses in my budget?

A: No, all items funded have to be purchased within the timeline and the timeline starts with the proposed disbursement of funds.

 

 

Q: May I include a stipend in my proposal?

A: Yes, UROP funds stipends at a standard rate of $11.65/hr. Please indicate how many hours you expect the stipends to cover and justification in your itemized budget.

 

 

Q: Does UROP fund gift cards and other expense allowances, as they will be needed for my research methodology?

A: No, even though incentives are standard practice for certain kind of research methodologies. Due to the nature of the funding sources for UROP, we regret that the program cannot currently fund some research budget items, such as incentives for participation in research (e.g. gift cards).

 

Existing Opportunity Questions

Q: Can I contact organizations that have posted an opportunity on my own or must I go through UROP?

A: Yes, you should contact the opportunity provider yourself. If you have any questions for UROP, however, do not hesitate to contact us.

 

Q: I want to jump aboard an existing research project or creative work. Is there a GPA requirement for me to seek an existing opportunity through UROP?

A: Opportunity providers will review your application, as each has their own standards. Please check with your opportunity provider for specific needs, their contact information is listed in the posting.

 

Project Questions

Q: Does my UHM faculty mentor have to be in a department relevant to my area of research or creative work?

A: Yes, your UHM faculty mentor should be actively engaged in your field of research or creative work. Their responsibility is to guide you through your project, so they must be well versed in the area.

 

Q: Does my research need to be completed within one semester or can I complete it in one year? Can it go over a year?

A: The timeline for your project is up to you and dependent on your methodology and objectives.  You will be held accountable for whatever timeline is approved, so please consider all options when you determine your timeline, and consult with your mentor for field-appropriate time-frames.

 

Q: Can UROP purchase materials for my research that I am unable to purchase myself (i.e. chemicals, equipment)?

A: Unfortunately, UROP is unable to set up accounts or purchase supplies for students. We disburse funds directly to recipients who arrange with their mentor and/or department regarding any purchases that they cannot make directly (i.e. chemicals, lab equipment, etc.). We have had situations in the past where departments bought research supplies and students reimbursed them. Please make sure to keep records of the receipts.

Q: How long does my presentation have to be? What should it consist of?

A: The oral presentation consists of a 12-minute presentation followed by a 3-minute question and answer segment. You may choose to also do a poster presentation, which consists of standing in front of a professional quality poster that presents your research or creative work to the judges and the audience who will be walking around a presentation room. We will provide guidance for the presentation format for UROP recipients as you put together your presentation.

 

 

Group Funding Questions

Q: We apply with our project as a group, does each member has to fill out the online application form?

A: Yes, each group member has to fill in their contact information. However, the proposal and the supplement should be an identical pdf, including all group membersʻ roles.

 

Q: As a group,  do we need to provide an individualized budget in addition to the overall group budget?

A: Yes, each group members’ budget is reviewed by financial aid, so in order to process this, UROP needs to be able to show individual budgeting. In your supplement, you need to provide an overall budget and a breakdown of the budget, listing budget items for every group member. Please follow the guidelines provided on the Webpage.

Q: Does our mentor need to fill out a mentor form for each group member?

A: No, it is one form for the group. However each group member needs to be individually evaluated at the end of the project. Please make sure that your mentor knows about this.

 

Q: Our group project received funding and one of our members dropped out, can his/her funds be disbursed towards the other group members?

A: No, each group member gets a share of the funding to his/her UH account and it is not transferrable.

 

Miscellaneous Questions

Q:I know UROP sends out email notifications of acceptance, but will I be notified if my proposal is rejected?

A: Yes, all applicants will be notified of the final decision made by the Undergraduate Research Opportunities Council. You receive feedback on your proposal that might help you for a following application.

 

Q: Can I do a project outside of UROP and work on an existing project through UROP?

A: Yes, we encourage you to seek out research and creative work opportunities wherever you may find them!

Where should I submit my application materials?

Why haven’t I received a response to my question/meeting request?

Can I take on a professors research and receive funding for it? Do I need to be the PI of the research project? 

Can I contest a UROP funding/ proposal change decision?