Individual Project Proposal and Supplement


Project Proposal
To apply for a research or creative works project funding, please prepare the Project Proposal and Project Supplement documents as described in this section, save them in separate PDF files, and upload them to your Project Application. The Undergraduate Research Opportunity Council (UROC) regards the ability to follow directions, attention-to-detail, and the quality of the content in your Project Proposal and Supplement documents as the key components of a competitive application. With that in mind, the Project Proposal document:

  • Must be saved as a single PDF document with the filename “[your last name].[your first name].PROP”
  • Must be reviewed and approved by your UHM Faculty Mentor
  • Should utilize the Project Rubric as a resource
  • Must be no longer than three pages, Times New Roman 12-point font, 1-inch margins throughout
  • Should not include a cover page
  • Must include a three-line header on the top left of each page in this format:
              Applicant Name: [Last, first name]
              Title of project: [Full title of project]
              Mentor Name: [Full mentor name including their title]
  • Must include within the three-page limit the following labeled sections in the same order: Project Description, Significance, Process/Methodology, Timetable, and Applicant’s Role
  • Failure to follow all directions may result in disqualification of your application

Project Description
Think of this as a chance to explain what you propose to do.
The Project Description should articulate your intended goals for this research or creative project. Your objectives should be detailed, clear, and relevant to the field or discipline.  In science-related fields, this is where you would state your hypothesis. In other fields, where applicable, this is where you would state your research question(s). In all fields, this where you relate your ideas to prior knowledge in that field.

This is your opportunity to explain why your project is important.
Significance should be defined broadly as it relates to your intended audience, as well as to your specific discipline/field.

Explain how and where you plan to reach your goals.
Provide explicit descriptions of how you will meet your goals and objectives as stated in the Project Description above. Illustrate all the steps involved in your project to justify your request. Be sure to reference any specific model, theory, or standard practices that inform your process/methodology. Describe any relevant skills that you will rely upon to successfully complete the project, if applicable. Proposals that require travel must include justification of travel needs.

Explain when you will undertake each step described in the Process/Methodology section above.
Include a clear and detailed timetable of tasks to be accomplished. Your timeline might include preparatory steps, but please note that we will only fund efforts beginning the next semester of enrollment following the application semester. Take into account the feasibility of your timetable as a factor in the judgment of the proposal. Design the timetable to fit your project needs provided that all UROP completion requirements will be met by your graduation (some students create projects that last one semester, while others take place over multiple semesters, and either approach is acceptable). Make sure you mention items from your budget in the timeline if they include travel, conferences, and submission deadlines. If you plan to travel for your proposal, you will need to be enrolled in at least one credit in the semester of travel.

Applicant’s Role
Tell us who will be responsible for the proposed project.
Clearly define what your role will be in the proposed project.  You should be actively engaged in the project and demonstrate ownership (or co-ownership if developed with your faculty mentor) of the project design.



Project Supplement
In addition to your Project Proposal document, you must prepare and submit the Project Supplement document. Consider the following when preparing a Project Supplement document:

  • Must be saved as a single PDF document with the filename “[your last name].[your first name].SUPP”
  • Must be reviewed and approved by your UHM Faculty Mentor
  • Should utilize the Project Rubric as a resource
  • Times New Roman 12-point font, 1-inch margins throughout
  • Should not include a cover page
  • Must include a three-line header on the top left of each page in this format:
              Applicant Name:  [Last, first name]
              Title of project: [Full title of project]
              Mentor Name: [Full mentor name including their title]
  • Must include the following labeled sections in the same order: Itemized Budget with Justification, Biographical Sketch, Research Conduct Statement, and References
  • Failure to follow all directions may result in disqualification of your application

Itemized Budget with Justification
UROP encourages you to request all items and expenses you need for your Project. At the same time, we encourage frugal and wise spending. Items covered by UROP funding may include:

  • Specific items necessary for your project, including materials/supplies, equipment, reference materials, copying/printing (including posters for presentation), postage, software, facilities rental, vendor invoices, and other related costs.
  • Travel expenses if necessary for your project, including airfare, ground transportation, and lodging.
  • Stipend funding may be included as the last line item of your budget to cover your time at a standard rate of $11.65 per hour for up to 20 hours per week. If you are requesting funds for your time, be sure to indicate stipend amounts as your last line item in your budget, according to each phase indicated in your timeline Stipend is not allowed for hours spent on coursework except for those hours that exceed the expected 3 hours of coursework per credit (i.e., 1 hour of in-class and two hours out-of-class). For example, if you are requesting 5 stipend hours for 15 weeks for a total of 75 stipend hours for your UROP project that overlaps with a 3-credit 399/499 Independent Research class, you would only be eligible for 60 hours of stipend funding because you are expected to work 135 approximately  hours for your 399/499 class as part of coursework (3 credit * 3 expected hours of work per credit * 15 weeks = 135).
    • If you are requesting for stipend funding, you must create and submit a Stipend Table that indicates dates, hours, and tasks you plan to work for your requested stipend in your budget as a separate stipend table with the hours and dollar amount totaled at the bottom.
  • Items that are NOT covered by UROP include normal laboratory operations that should be provided by the university/department including hardware/equipment purchases. We also do not fund incentives such as gift cards, participant compensation, expense allowances, food outside of M&IE, clothing, or items with ambiguous descriptions such as misc., other, etc. UROP funds cannot be requested as a line item for UH tuition or other tuition costs outside of UH Mānoa including training and workshop, or honorarium for outside presenters/speakers. UROP also does not cover expenses for organized study programs. Individuals participating in organized study programs (i.e. field schools, study abroad, etc.) may request funding only for their projects which may happen to take place during the organized program.

With those in mind, please submit a budget table with the six columns as shown below and consider the bullet points that follow for your table:

Keep in mind:

  • Budget must fit within one page unless it includes more than 10 line items
  • Each expense should constitute a line item
  • Include specific and detailed justification to convince the reviewers why you need this item/expense for your Project. A poorly justified line item is not likely to be funded. Mention tasks for dates and places, and show why the item/expense is necessary. Additionally, show due diligence in wise and frugal spending, i.e. did you compare prices? why did you choose that particular item or flight?, etc.
  • For all budget line items over $500 for materials/supplies and $1500 for equipment, include an explanation in the Justification column why the item is necessary in relation to the methodology and a confirmation that the item/equipment is not readily available on campus for use
  • For all budget line items being outsourced, clarify how standard this is within the given field and the service is not attainable through means on campus, i.e. mentor, fellow students, lab, and departments and offices, etc.
  • Indicate items being covered through other sources. The item should go under the Item Name column and the source of funding should be stated in the Justification column. The Cost column should indicate a negative value to reflect that the item is in the budget but is not being covered with UROP funding
  • Include a subtotal amount under the Cost column labeled as “Non-Stipend Funding Subtotal” following the last non-stipend line item but before the stipend
  • Include a total amount requested at the very bottom of the table
  • You are allowed to make minor adjustments to specific line items if funded, but the total amount cannot be increased
  • Please note that travel has to take place in the semester of funding being disbursed, which requires enrollment at UH Mānoa
  • For your reference, review this sample budget

Biographical Sketch
Provide a brief statement of your academic background (including any degrees/certificates previously earned), professional experience, interests, and why the proposed project is important to you. Also, please explain how the proposed project relates to your academic or professional goals. This is your chance to paint a picture for the council about who you are, and what considerations should be taken into account during the review. Please limit your biographical sketch to one paragraph.

Research Conduct 
As a representative of the University, you are expected to adhere to professional behavior that reflects well on the institution. If your project involves human or animal subjects or hazardous materials, you must follow steps to seek compliance with the university-determined ethical compliance for such research.  Include a statement indicating that you understand the importance of compliance with university standards, and your progress to meet those standards.  It is not required to have final approval at the time of application, but compliance status must be stated and at least pending, and the final status must be approved prior to funding disbursal. Any pending compliance or noncompliance will prevent funding disbursement and UROP may rescind funding if not all necessary compliance is met after one month of UROP application acceptance. If your project does not involve human or animal subjects, or hazardous materials, please indicate such in this section.

List books, articles, and other sources relevant to the background and significance of the project. Please cite sources central to the project showing completion of critical background research. Citation format should adhere to conventions for that specific field.