Poster Presentation Information

 

On this page:

What to Know Before Committing to a Poster Presentation at the Showcase

Preparing the Poster: Requirements and Guidelines

Poster Workshops

Printing the Poster

Submitting the Poster for the Showcase

What to Expect for the Poster Session at the Showcase

Poster Resources (including Judge Forms, Rubrics, and Logos)


What to Know Before Committing to a Poster Presentation at the Showcase

 

Students may choose to present a poster at the Undergraduate Showcase. Some benefits to presenting a poster include: opportunities to engage one-on-one with other conference attendees, potential in-depth discussions about research with faculty (that time constraints for oral presentations do not permit), and building presentation skills by communicating concepts in different ways.

However, preparing for a poster will add work to an already busy time of the semester. Students must plan ahead in order to meet the deadlines for printing/submitting their poster. In addition, they must be available for the entire duration of the poster session to answer questions that judges/spectators may have about their project. Check the Event Overview page for the day’s schedule, including the time of the poster session.

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Preparing the Poster: Requirements and Guidelines

 

Posters should be a visual summary of the student’s project organized in an appealing and accessible manner. They generally include: title, collaborators, background, research question, methods, results/conclusion/significance of work, future directions, and references. In an effective poster, text is kept to a minimum, and tables, figures and/or other appropriate images are used to convey the work.

While posters should stand on their own to convey a student’s project, it is also important for presenters to interact with their audience during the poster session. Poster presenters should project an air of confidence and engage with attendees rather than wait for attendees to approach them with questions. Keep in mind that the audience will be varied, thus presenters should be able to communicate their ideas to people from a broad range of disciplines.

To assist students in their preparation for the poster session, the Undergraduate Showcase has a number of resources available under Poster Resources. There students can find several sample templates for both research and creative projects, a comprehensive poster guide that covers everything they need to know from the early planning stages to the post-presentation stage, the most current poster rubric and score sheet, and common logos to include on the poster. Note that the guide uses the latest version of Microsoft Powerpoint; all UH students have access to this latest version of Microsoft Office (including Powerpoint) here. Microsoft also has tutorials and training videos for using Powerpoint on their website. Presenters can consult this website for additional detailed information for creating an effective poster and presentation.

When creating the poster file, the Undergraduate Showcase strongly recommends the following general formatting guidelines:

  • Poster should be the standard dimensions of 48” wide by 36” tall.
  • Poster text and graphics should be visible to viewers from a distance of 3-4 feet. Title font should be about 1 inch high (72 point), and text at least ¼ inch high (18 point).
  • Font style affects readability. Fonts such as Arial or Helvetica are recommended; excessive italics or highly stylized fonts should be avoided.
  • Use large pictures, small file sizes will become pixilated if stretched too far (this includes logos).
  • Resize all images/logos proportionally – for example, stretching the Honors logo to make it appear disproportionately wider or taller than intended is violating the terms of use of the logo.
  • Always insert pictures rather than cut and paste. This is done from the insert menu at the top of Powerpoint.
  • For the poster edges to bleed (color all the way to the edges, without a white border), make sure all text/graphics are at least 1/5″ away from the edges to prevent being cut off. If there is not enough room for edge bleed, a white border will be applied.
  • Refer to this link for more detailed information about formatting.
  • PROOFREAD poster carefully before submitting; reprints will not be allowed for author typing or layout errors.

Click here for sample poster files from top winners of past Undergraduate Showcases.

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Poster Workshops

 

Workshop sessions are held each semester to give registered presenters some pointers and feedback for creating their poster and preparing for the presentation.  This is a great opportunity to bring ideas or drafts of your presentation for feedback from experienced presenters. Dates for upcoming workshop sessions are found on the Important Dates page. Students may register for one of the sessions if interested. In addition, students may check the Workshops page for online resources.

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Printing the Poster

 

Presenters have the option to print their poster through the Undergraduate Showcase or to print through an outside vendor on their own. If printed through other arrangements (not through the Undergraduate Showcase), students must submit the printed poster to Sinclair Library 128 by 10:00am on the day before the Showcase (the office is open on weekdays from 9:00am-4:00pm).

If presenters print through the Undergraduate Showcase, the Undergraduate Showcase will subsidize the poster printing costs if the following instructions are followed:

  • Indicate the poster will be printed through the Undergraduate Showcase  via the Presenter Registration GoogleForm when students sign up for the event or via email to showcase@hawaii.edu.
  • Create the poster file by the dimensions of 48” wide and 36” tall and save it as a PDF file with the title 17FUS.LastnameFirstinitial.48×36 (eg. 17FUS.WuS.48×36.pdf). For group posters, use the last name of the person whose name would appear first alphabetically (eg. proper poster file title for Michelle Brown and Sylvia Wu would be 17FUS.BrownM.48×36.pdf)
  • Submit the poster file to showcase@hawaii.edu (subject: Last name Poster File) at least two weeks before the Undergraduate Showcase. Please refer to Important Dates page for the exact due date for the current semester. Early submission is HIGHLY recommended.
    • If poster is needed earlier than the Showcase, then the poster file must be submitted two weeks before the date the student intends to pick it up. In this case, the student will be responsible for picking up their own poster through the Undergraduate Showcase’s printing partner, CopyHut, and submitting the physical poster for the event by 10:00am to Sinclair Library 128 the day before the Showcase. Refer to CopyHut’s website for location and hours. The Undergraduate Showcase office is open on weekdays from 8:30am-4:30pm).
  • Note that only the basic cost of printing your poster will be covered. Additional services (eg. lamination) will need to be paid for by the presenter.

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Submitting the Poster for the Showcase

 

Event organizers will pick up subsidized posters that are only needed for our event and put them up in time for the poster session at the Showcase.

Posters printed elsewhere or that are picked up early must be brought to Sinclair Library 128 by 10:00am on the day before the event (our office is open on weekdays from 9:00am-4:00pm). The presenter’s name should be clearly displayed on the cover/sleeve. Since posters do not stand up well to any type of moisture, it is advised to bring the poster in a protective sleeve/covering so it will remain dry.

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What to Expect for the Poster Session at the Showcase

 

All printed posters will be hung up in Campus Center by Undergraduate Showcase staff the morning of the event. Poster presenters are not required to be present at that time.

Poster presenters will be expected to stand by their poster during the ENTIRE poster session to answer questions from the judges and the audience about the project. Refer to the Event Overview for when the poster session is scheduled to take place at the Showcase.

Presenters should prepare for a roaming audience and have an “elevator speech” summarizing the poster in a 3-5 minute talk. They should be prepared to answer questions from judges and other visitors, striving to be as inviting and informative as possible.

Presenters should take the time to engage with judges when they arrive at the poster station, as judges will need to visit several posters in a tight time frame. After the poster session is finished, presenters must take down their own posters, which can then be brought home, displayed in a department, used for other events, etc. Any posters left behind may be used as samples for future Showcase events.

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Poster Resources

 

Microsoft Powerpoint (access with valid student email)
Microsoft Powerpoint tuorial/training videos

Honors Logo Graphics (for Honors student use only)
UROP Logo Graphics Page (for UROP recipient use only)
UH Mānoa Seal (read instructions at top for how to insert image; logo located towards bottom of page)

Poster Templates & Comprehensive Guide

Poster Rubric – Creative Project (applicable for Fall 2017)
Poster Rubric – Research Project (applicable for Fall 2017)
Evaluation Form – Creative Project (applicable for Fall 2017)
Evaluation Form – Research Project (applicable for Fall 2017)

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