Academic Action

Academic Warning, Probation, Suspension, and Dismissal

Probation

Suspension

Dismissal

Other Provisions

Leave of Absence

Academic Warning, Probation, Suspension, and Dismissal

Academic Actions are designed to help students gauge their overall progress to degree, take prompt corrective action when needed, and achieve timely graduation. The student’s college/school advising office provides intervention and support as needed to help students achieve academic success.

Students seeking exemption for cause from regulations and requirements contained in this Catalog should consult the dean of student academic services of their college/school. UH Manoa reserves the right to withhold the degree or to request the withdrawal of a student for cause.

Some colleges/schools have additional requirements to remain in Good Academic Standing; refer to the individual school/college section for further information.

Warning

Students may be given an academic warning at the end of their first semester at UH Manoa if their cumulative GPA for that semester is less than 2.0. Academic warning does not impact students’ good academic standing but it does notify students that they are academically at risk for Probation the following semester.

Probation

Students may be placed on academic probation at the end of any semester in which their cumulative GPA falls below 2.0 or when they fail to maintain the minimum academic requirements of their college, school, or program. Students on probation may register for classes at UH Manoa, but must achieve a semester GPA of at least 2.0 each semester to be allowed further registration. Failure to meet these conditions may result in suspension or dismissal.

Unless an extension has been granted by the college/school’s student academic services dean, students may be put on probation any time after their first semester.

Regulations governing academic probation will be applied at the end of each semester (fall or spring).

Suspension

Students may be suspended when they fail to meet the terms of probation.

Once suspended, a student is not eligible to register for courses at UH Manoa or Outreach College for one full semester (fall or spring), a semester that is called the “suspension wait period.” The purpose of the suspension wait period is to give students time to identify and address factors that are impeding academic success. The goal is for students to return from suspension ready and able to succeed academically.

A suspended student who is currently registered in an Outreach College summer course may complete the course, but completion of the course will not change the suspension action.

Regulations governing academic suspension are applied at the end of each semester (fall or spring).

Applications for Return from Suspension

Students on suspension will be readmitted to UH Manoa if they apply to the Office of Admissions for the fall semester by the initial deadline of January 5 or final deadline of March 1, and for the spring semester by the initial deadline of September 1 or final deadline of October 1.

Students who take no courses after being suspended for the required one semester are eligible to be readmitted into the college/school from which they were suspended, provided they submit an application form by the official deadline. Readmission is not guaranteed if the student stays out beyond the required period.

Suspended students who attend another institution will be considered “transfer students” when reapplying to UH Manoa, and must meet all transfer requirements. They will have their work evaluated by the college/school in order to determine eligibility for readmission.

Students returning from suspension are readmitted on probation and must meet the terms and conditions of probation as specified above. Failure to do so will result in dismissal.

Dismissal

Students who have been suspended and who subsequently fail to maintain the minimum academic requirements of UH Manoa or their college, school, or program or fail to meet the terms of probation may be dismissed. Such students will be readmitted only in unusual circumstances.

Once dismissed, a student is not eligible for readmission to UH Manoa or Outreach College for a minimum of one academic year (fall and spring semester).

A dismissed student who is currently registered in an Outreach College Summer Session course may complete the course, but completion of the course will not change the dismissal.

Regulations governing academic dismissal are applied at the end of each semester (fall or spring).

The following conditions apply to students who have been dismissed one or more years:

  1. To apply for readmission as a classified or unclassified student at UH Manoa, the student should do so on the admissions application form, following established procedures and deadlines. The student must meet the standard admission criteria applicable to all students. If accepted, the student is readmitted on academic probation and must meet established terms of probation.
  2. To enroll in Outreach College, the student is eligible if he or she has attended any UH System campus or other regionally accredited college or university subsequent to the dismissal and earned a cumulative post-dismissal GPA of 2.0 or better for a minimum of 12 earned credits. Transcripts will be required to establish eligibility.
  3. To enroll in Outreach College, the student who has not earned a cumulative post-dismissal GPA of 2.0 or better for a minimum of 12 earned credits at another UH System campus or other regionally accredited college or university subsequent to dismissal may petition the dean of Outreach College for special enrollment consideration.

Other Provisions

Upon finding that a student is suffering from a physical or mental condition detrimental to the student or to UH Manoa, the vice chancellor for students will, on medical advice, recommend proper action to the appropriate college/school’s student academic services dean. The dean may request that the student be withdrawn officially, without prejudice or academic penalty. Readmission is contingent upon review and recommendation by the college/school’s student academic services dean and the vice chancellor for students.

Leave of Absence

A leave of absence allows students to resume studies without applying for readmission and indicates a continuing relationship with UH Manoa.

Classified undergraduate students may apply at any time, including after the add/drop deadline, for a leave of absence for a specified duration of not more than two semesters. Additional semesters of leave may be granted under extenuating circumstances.

Applications for a leave of absence are available in the student academic services office at the student’s college/school. The date of return from leave must be specified at the time of application. Students should be aware that taking a leave of absence may affect their residency or visa status and eligibility for programs such as financial aid, intercollegiate athletics, etc.

Students who take a leave of absence will continue to be subject to the same core, major, and graduation requirements as were in effect before taking leave. Students returning from a leave return to the same academic standing and with the same academic actions as were in effect the semester before taking leave.

While on leave, students may not be enrolled in another institution at any time; enrollment in another institution automatically invalidates the leave.

Students who do not re-enroll to UH Manoa at the end of their leave of absence will be considered to have withdrawn without notice. They will be required to apply for readmission to UH Manoa and will be readmitted to the same academic standing and with the same academic actions as were in effect the semester before taking leave. Note, however, that they will be subject to the newer core, major, and graduation requirements in effect at the time of readmission.