This webpage is meant to be a general overview of the academic actions taken by the Mānoa Advising Center (MAC). For specific information regarding your situation and options, it is recommended you speak with your academic advisor.
At the end of each Fall and Spring semester, the academic records of exploratory (General Arts & Sciences) students are reviewed and academic actions are taken by MAC. Academic actions are not taken at the end of Summer Sessions, and those taken at the end of Spring terms are carried through the Fall semester. More information on the University’s academic policy can be found in the UHM Catalog.
Suspension and Dismissal: MAC students are informed of academic actions which prevent their enrollment in a future semester via an email message to their @hawaii.edu account and a letter sent to them by the Mānoa Advising Center. It is the student’s responsibility to ensure their address on record is the most current and accurate, and to notify Admission and Records of any changes.
Notification of other academic actions (i.e. academic probation, continued academic probation, removal from probation) and warnings are sent via an email to their @hawaii.edu account; no hard copy notice is sent.
Actions Taken Per Semester
|Continued Academic Probation||✅||✅|
|Removed from Academic Probation||✅||✅|
|At Risk for Probation||✅||✅|
- Academic Action: A permanent notation on your transcript that indicates that you were on Probation, Suspension, or Dismissal for a specific semester(s)
- Attempted Credits: The number of credits you have registered for, inclusive of credits that were not earned and credits for courses that were repeated
- Semester GPA: Your GPA for the semester
- Cumulative GPA: Your GPA averaged across all semesters at UHM (note: some majors will also calculate a cumulative GPA that includes transfer coursework)
- Unsatisfactory Academic Progress: When your semester and/or cumulative GPA is below 2.00
Official Academic Actions
Students are placed on academic probation at the end of Fall and Spring semesters in which their cumulative grade point average (GPA) in UHM courses falls below a 2.00. Students on academic probation are allowed to register for classes at UHM, but are required to earn a minimum 2.00 semester GPA at UHM in order to be allowed further registration. Coursework taken at other institutions, including other UH System campuses, do not affect a student’s UHM GPA and will not be considered for the purposes of UHM academic actions. Failure to meet the terms of probation may result in Academic Suspension or Dismissal (see details below). For At Risk for Probation, see “Unofficial Actions” below.
Continued Academic Probation
Students on academic probation may continue to register at UHM and will remain on continued academic probation while their cumulative GPA is below a 2.00, providing they maintain a semester GPA of 2.00 or higher in UHM coursework. Students on continued academic probation must meet the terms of probation every semester for continued enrollment and will remain on continued academic probation until their cumulative UHM GPA is raised to a 2.00 or higher at the end of a Fall or Spring term. Coursework taken at other institutions, including other UH System campuses, do not affect a student’s UHM GPA and will not be considered for the purposes of UHM academic actions. Failure to meet the terms of continued probation may result in Academic Suspension or Dismissal (see details below).
Removed from Academic Probation
Students are removed from academic probation when their cumulative GPA at UHM is raised to a 2.00 or higher when reviewed at the end of a Fall or Spring semester. Coursework taken at other institutions, including other UH System campuses, do not affect a student’s UHM GPA and will not be considered for the purposes of UHM academic actions.
A student is suspended at the end of a Spring semester when one of the following situations occurs:
1) A student who is not on any academic action and has attempted 24 or more credits at the University of Hawaiʻi at Mānoa (UHM) and did not earn a minimum 1.70 cumulative grade point average in UHM coursework. In this case, the student is suspended without ever having been placed on probation.
2) A student on probation or continued probation does not meet the terms of probation during a regular semester (i.e., you were on probation at the end of Fall 2013 and do not earn a 2.00 current semester grade point average in your Spring 2014 UHM coursework).
Students on academic suspension are required to sit-out for one regular (Fall) semester. During this suspension period a student will not be allowed to register for any courses at UHM. This includes all regular semester courses and those offered through Outreach College.
Students on academic suspension must reapply to return to UHM and are ineligible for a leave of absence during their sit-out semester. Readmission is guaranteed on a probationary status, provided they meet the following conditions:
a) Have not taken any credit courses at an educational institution since their suspension semester (includes Summer Sessions when suspended at the end of Spring).
b) Submit the Common Application Form to the Office of Admissions and Records, meeting all published deadlines and submitting applicable fees. You will need to apply as a transfer student. Information on admission can be found at http://manoa.hawaii.edu/admissions/undergrad/.
c) Return during the regular semester immediately following their suspension semester.
Students readmitted after suspension are subject to the terms of probation. As suspension can occur only once, a student who does not meet the terms of probation when readmitted after suspension is dismissed.
Students who have been suspended and who subsequently fail to maintain the minimum academic requirements of UHM or their collage, school, or program or fail to meet the terms of probation may be dismissed at the end of Spring semesters. Such students will be readmitted only in unusual circumstances and only after they sit-out for a minimum period of a year and demonstrate a readiness to return to UHM. The procedure for readmission as a pre-major student through the Mānoa Advising Center can be found at http://manoa.hawaii.edu/undergrad/mac/readmission-dismissal/. Students admitted on probation may be dismissed again if they fail to maintain the minimum academic requirements or to meet the terms of probation.
The following actions are unofficial, meaning you have been notified that your academic progress is unsatisfactory, however, these actions are not permanently marked on your transcript:
At Risk for Probation
This is a warning for students who have less than 24 attempted credits at UHM and have a cumulative GPA below 2.00. Official academic action will not be taken until the student has 24 attempted credits. Once the student has 24 attempted credits, they face being placed on Academic Probation or Suspension if they do not raise their cumulative GPA to above 2.00.
This is a warning for students whose cumulative GPA is above 2.00, but whose semester GPA is below 2.00. A semester GPA below 2.00 is unsatisfactory and failure to improve may lead to future consequences, including Academic Probation, Suspension, or Dismissal.