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Student Application Categories

MIX welcomes international undergraduate and graduate student applicants from both partner universities and non-partner universities. Applications will be processed within one of the three categories detailed below. All students applying through MIX are considered non-degree-seeking students at UH Mānoa.

Reciprocal Exchange Students come from universities with which UHM has a formal reciprocal student exchange agreement. These students are expected to be registered as full-time students at their home university while on exchange, pay their normal tuition to their home university, and are exempted from tuition and student fees at their host university, UH Mānoa. They are, however, responsible for travel costs, flight arrangements, housing, meals, and all other living and study-related expenses while in Hawai‘i. Reciprocal Exchange Students apply for J-1 visas.

Hoakipa Scholarship students come from universities with which UH Mānoa has a Hoakipa Scholarship agreement OR a formal reciprocal student exchange agreement (see Hoakipa Scholarship page for details). These students pay non-resident UHM tuition and an application fee but receive a scholarship equivalent to 15% of tuition and student fees. Hoakipa Scholarship students a responsible for travel costs, flight arrangements, housing, meals, and all other living and study-related expenses while in Hawai‘i. See Cost of Attendance for estimates. Hoakipa Scholarship students apply for J-1 visas.

Independent Visiting Students (sometimes referred to as “free-movers”) come from universities with which UHM has no formal agreement. These students are also welcome to apply through MIX. These students pay non-resident UHM tuition and an application fee. They are also responsible for travel costs, flight arrangements, housing, meals, and all other living and study-related expenses while in Hawai‘i. See Cost of Attendance for estimates. Independent exchange students apply for F-1 visas.

Application Deadlines

Exchanges beginning Fall semester (August)
  • Application Opens: December 1
  • Priority Deadline: February 1
  • Final Deadline: March 1
  • Applications will not be accepted after the final deadline. Any incomplete applications will not be processed.
Exchanges beginning Spring Semester (January)
  • Applications Opens: July 1
  • Priority Deadline: September 1
  • Final Deadline: October 1
  • Applications will not be accepted after the final deadline. Any incomplete applications will not be processed.

Students are strongly encouraged to submit ALL application materials before the Priority Deadline. Applications CANNOT be accepted after the end of the application period.

A Note about attending Summer Sessions at UH Mānoa

Before your Exchange: Inbound exchange students who want to participate in UHM Summer Session prior to their fall semester exchange will need immigration documents that reflect this. If you want to attend UHM Summer Session prior to your fall semester exchange, please email inbound@hawaii.edu to let us know of your plans and to get further instructions. Exchange students do not get a tuition waiver for UHM Summer Sessions – all participants must pay the Summer Sessions tuition and fees.

After your Exchange: Please see an ISS Advisor before your visa expires to request an extension of your program of study. You may be required to show proof of registration in Summer Session courses before your program extension will be granted. Exchange students do not get a tuition waiver for UHM Summer Sessions – all participants must pay the Summer Sessions tuition and fees.

Application Instructions for Undergraduate Students

Follow these instructions if you are currently enrolled in an undergraduate degree program at your home university. If you are in a combined BA/MA or integrated undergraduate/graduate degree program, and have not yet earned your bachelor’s degree (or equivalent), please also follow these instructions.

STEP 1: Advisor Sends Nomination Email to inbound@hawaii.edu

Reciprocal Exchange and Hoakipa students must first seek nomination from their home university according to their home university’s nomination procedures. This nomination should specifically state whether you are being nominated as a Regular Exchange or Hoakipa student and which term(s) you are being nominated for. Independent students do not need a nomination but should email scanned copies of the documents listed below then proceed to Step 2. Independent students will also be required to follow up scanned documents with official copies of transcripts and English score reports sent directly to MIX.

The exchange advisor at the student’s home university must send a nomination email to inbound@hawaii.edu and include scanned copies of these documents:

  • Student’s Official University Transcript(s) in English from ALL universities attended.
    • Must be sent from home university exchange advisor’s email account, not from a student’s personal account.
    • Must show completion of equivalent of 24 or more semester credits. English language classes are excluded, as they are not recognized as UH-transferable. Applicants who have completed fewer than 24 credits must also submit a list of ‘in-progress’ courses if these courses do not appear on the transcript, as admission may be possible with a minimum of 12 completed credits and 12 in-progress credits.
    • High School transcripts are NOT required.
  • Copy of TOEFL or IELTS Score Report (if applicable).
    • Must be sent from home university exchange advisor’s email account, not from a student’s personal account. 
    • The date the test was taken must be within the last two years.
    • In the case of TOEFL, report cannot have the words “Test-Taker Version” printed at the top, otherwise, the Office of Admissions will require an official score report sent directly from ETS to UH Mānoa, using institutional code 4867, department 00.

STEP 2: Student Completes TWO Online Forms

  1. MIX Online Application for Inbound Students
  2. University of Hawai’i System Application 
    • ALL APPLICANTS should select the Manoa campus and option #2, Undergraduate Transfer.
    • ONLY Hoakipa and Independent students must pay the application fee and submit online.
    • Reciprocal Exchange students (those who will be exempted from UHM tuition) do NOT pay the application fee. Do NOT enter your credit card information or submit the application online. Instead, complete ALL ten sections of the application, save your application, then email inbound@hawaii.edu to let us know your Login ID. We will then forward your completed application to the Office of Admissions without payment. **NOTE**: If you accidentally pay the application fee, it CANNOT be refunded.

STEP 3: Student or Advisor E-mails Remaining Supporting Documents to inbound@hawaii.edu

  1. MIX Financial Certification Form for Undergraduate International Applicants (U.S. passport holders do not need to complete this form)
  2. Copy of valid Passport identification page (passport should have at least 6 months of validity beyond proposed program end date).

Application Instructions for Graduate Students

Please note that the process for submitting documents for graduate students is very different and much stricter than for undergraduate students. Follow these instructions if you have already been awarded an undergraduate degree (or will be awarded an undergraduate degree prior to beginning your exchange), and are (or will be) enrolled in a graduate degree program at your home university. If you are in a combined BA/MA or integrated undergraduate/graduate degree program, and have not yet earned your bachelor’s degree (or equivalent), please follow the application instructions for Undergraduate Students.

STEP 1: Advisor Sends Nomination Email to inbound@hawaii.edu

If you plan to attend UHM as a Reciprocal Exchange or Hoakipa student, you must first be nominated by your home university exchange advisor to UHM. Please inquire with your home university exchange office about nomination procedures. This nomination should specifically state whether you are being nominated as a Regular Exchange or Hoakipa student and which term(s) you are being nominated for. Independent students do not need to be nominated and may go directly to Step 2, below.

STEP 2: Student Completes Online Form

STEP 3: Student or Advisor E-mails Application Documents to inbound@hawaii.edu

Scanned/e-mailed copies of application documents below (i.e. unofficial copies of transcripts, ‘test-taker’ or ‘examinee score report’ TOEFL scores, etc.) can be used to expedite the initial admission decision (which would be considered ‘conditional admission’) and notification. However, all graduate applicants must follow up to provide hard copy, OFFICIAL versions of transcripts, degree certificates, and test scores in order for students to receive official acceptance into the program. Until these documents are received, students will not be allowed to register for courses.

  • University Transcript(s) and Degree Certificates from all universities you have attended:
    • Transcripts and degree certificates must be submitted in the original, sealed envelope they came in. If they did not come in an envelope, please ask the Registrar from the issuing university to give them to you in a sealed envelope. If you are having unofficial copies notarized by the issuing institution, these copies must also be sent in a sealed envelope from the institution. In short, transcripts and degrees will not be accepted if they are sent directly by the student as loose documents – they MUST be in a sealed envelope from the institution issuing the transcripts/degrees. You can put their envelope inside of a separate envelope if you prefer to or are required to send the documents to us on your own, but please do not open the documents to put them in a new envelope!
    • Transcripts are needed from all institutions you have attended, including past/current graduate programs, past undergraduate programs, and any exchange studies where credits were granted. High school transcripts are NOT required.
    • Diplomas/certificates of degree completion for your undergraduate studies may also be required if your undergraduate transcript does not clearly indicate completion of your Bachelor’s degree(s).
    • If students are unable to obtain official transcripts or certificates, the home university exchange coordinator or Registrar may instead notarize copies of these documents. These notarized copies will be accepted as certified documents only if they are notarized by the institution that originally issued these documents AND only if these documents are provided to our office in a sealed envelope from that institution. Documents will not be accepted if they are notarized by the incorrect institution.
  • TOEFL or IELTS Score Report 
    • All applicants whose native language is not English MUST submit an official TOEFL iBT or IELTS (Academic) score report from a test less than two years old at time of application. Note: TOEFL-ITP is not accepted for graduate applicants.
    • Graduate exchange students who are citizens of the following countries may be exempt from TOEFL/IELTS: United States, United Kingdom, Canada (exception: Quebec), New Zealand, Singapore, Australia, and Ireland. The English proficiency test requirement may also be waived for students that have COMPLETED a BA or higher within the last 5 years at an institution in one of the aforementioned countries. No other exceptions will be made.
    • All score reports must be sent directly from ETS to UH Mānoa, using institutional code 4867, department 00. 
  • Copy of valid Passport identification page 
    • Passport should have at least 6 months of validity beyond proposed program end date.)
  • Resume (MBA / graduate Business students only)

STEP 4: Student requests OFFICIAL documents mailed to:

Mānoa International Exchange (MIX)
University of Hawai’i at Mānoa
2600 Campus Road, QLC 206
Honolulu, HI 96822, USA

  • OFFICIAL University Transcript(s) and/or Degree Certificates in English from all universities you have attended.
    • Refer to your letter of acceptance for detailed description of official documents required to finalize your admission. (Make sure to read STEP 3 above for more details on what is considered an acceptable document)
  • OFFICIAL TOEFL or IELTS Score Report (TOEFL-ITP is not accepted)
    • For electronic delivery of TOEFL scores, the Educational Testing Service (ETS) code for UHM is 4867. (Make sure to read STEP 3 above for more details on exceptions to the TOEFL/IELTS requirement)

All transcripts and diplomas/certificates of degree completion must be received by our office before the final application deadline. These must be official or notarized copies and kept in the original sealed envelope (if applicable). If we do not receive these documents and your official TOEFL/IELTS report by the listed deadline, your application may not be accepted.

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