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Borrowing Privileges and Access

The University of Hawai’i at Manoa Library, including Hamilton Library and Sinclair Library, is open to any individual who wishes to use materials in the library buildings. Almost all materials are available on open shelves for self-retrieval. Selected materials are kept in protective storage and may not be available to all library users, or may be available only for a fee to persons not affiliated with the University of Hawaii at Manoa (audiovisual media). Electronic resources and databases have licensing agreements that may restrict usage by particular campus license.

For questions about Fines, Recalls, Renewals and other Circulation matters, contact uhmlib@hawaii.edu or 956-7203. Learn more about borrowing from other libraries.

The University of Hawaii at Manoa Library complies with the State Attorney General’s opinion on library record confidentiality and the American Library Association’s Policy on Confidentiality of Library Records.

See Libraries of the University of Hawai’i System Circulation Policy, Revised Nov 2017 for complete rules and regulations governing the circulation of library items (PDF document).

UHM Students

Undergraduate Students
  • Borrower Card - UH ID
  • Loan Period - 4 weeks
  • Renewal Limit - 5 renewals
  • Voyager Online Request - YES
  • E Resources and Databases - YES
  • Sinclair Course Reserves - YES
  • Wong Audiovisual Materials - YES, 10 item limit
  • Interlibrary Loan - YES
  • Library Computers - YES
  • Room Reservations - YES
Graduate Students
  • Borrower Card - UH ID
  • Loan Period - 13 weeks
  • Renewal Limit - 5 renewals
  • Voyager Online Request - YES
  • E Resources and Databases - YES
  • Sinclair Course Reserves - YES
  • Wong Audiovisual Materials - YES, 20 item limit
  • Interlibrary Loan - YES
  • Library Computers - YES
  • Room Reservations - YES
  • Library Lockers - YES (request a locker)

UHM Staff/Faculty, Emeriti, and Affiliated Users

Faculty/Staff
  • Borrower Card - UH ID
  • Loan Period - 26 weeks
  • Renewal Limit - 99 renewals online or in person
  • Voyager Online Request - YES
  • E Resources and Databases - YES
  • Sinclair Course Reserves - YES
  • Wong Audiovisual Materials - YES
  • Interlibrary Loan - YES
  • Library Computers - YES
  • Room Reservations - YES (except Presentation Practice Rooms)
Emeriti Faculty
For more information about Emeriti Faculty and registration please see Emeriti Faculty Information page.
  • Borrower Card - UH ID
  • Loan Period - 26 Weeks
  • Renewal Limit - 99 renewals online or in person
  • Voyager Online Request - YES
  • E Resources and Databases - YES
  • Sinclair Course Reserves - YES
  • Wong Audiovisual Materials - YES
  • Interlibrary Loan - YES
  • Library Computers - YES
  • Room Reservations - YES (except Presentation Practice Rooms)
Affiliated Users (RCUH, East West Center, UH Foundation)
East West Center borrower status is determined by their sponsorship through the East West Center. Privileges may not extend to all categories and ID expiration date determines loan period.
  • Borrower Card - UH ID or Department Issued ID
  • Loan Period - up to 26 weeks
  • Renewal Limit - 99 renewals online or in person
  • Voyager Online Request - YES
  • E Resources and Databases - YES
  • Sinclair Course Reserves - YES
  • Wong Audiovisual Materials - YES
  • Interlibrary Loan - YES
  • Library Computers - YES
  • Room Reservations - YES (except Presentation Practice Rooms)
Adjunct Faculty, Outreach College Faculty/Staff, Post Docs, and UHM Sponsored Visiting Scholars
  • Borrower Card - UH ID
  • Loan Period - 26 weeks
  • Renewal Limit - 99 renewals online or in person
  • Voyager Online Request - YES
  • E Resources and Databases - YES
  • Sinclair Course Reserves - YES
  • Wong Audiovisual Materials - YES
  • Interlibrary Loan - YES
  • Library Computers - YES
  • Room Reservations - YES (except Presentation Practice Rooms)

UHM Special Programs

UH Lab Schools
UH Lab School borrowing privileges are arranged by the Lab School. Registration for UH Lab School students is pre-arranged and coordinated by the Lab School and Access Services Circulation.
  • Borrower Card - Current UH Lab School ID with barcode issued by Hamilton Library Circulation
  • Loan Period - 28 days, 10 item limit
  • Renewal Limit - 1 Renewal online or in person
  • Voyager Online Request - NO
  • E Resources and Databases - Only resources available at Public Computers
  • Sinclair Course Reserves - NO
  • Wong Audiovisual Materials - Use in Audiovisual Center or pay a fee to check out
  • Interlibrary Loan - NO
  • Library Computers - Public user computers
  • Room Reservations - NO
Osher Institute/ Life Long Learning Program
  • Borrower Card - UH ID (Osher Institute-issued, library-registered)
  • Loan Period - 28 days
  • Renewal Limit - 5 renewals online or in person
  • Voyager Online Request - NO
  • E Resources and Databases - Only resources available at Public Computers
  • Sinclair Course Reserves - Access print and physical media course reserves only.
  • Wong Audiovisual Materials - YES
  • Interlibrary Loan - NO
  • Library Computers - Public user computers and Use a CLIC Lab computer with VIA (set up through the Office of Student Equity, Excellence, and Diversity)
  • Room Reservations - NO
NICE Program
  • Borrower Card - UH ID (NICE Program-issued, library-registered)
  • Loan Period - 28 days
  • Renewal Limit - 5 renewals online or in person
  • Voyager Online Request - YES
  • E Resources and Databases - Only resources available at Public Computers
  • Sinclair Course Reserves - Access print and physical media course reserves only.
  • Wong Audiovisual Materials - YES
  • Interlibrary Loan - NO
  • Library Computers - Public user computers
  • Room Reservations - NO
HELP Program
  • Borrower Card - UH ID (HELP Program-issued, library-registered)
  • Loan Period - 28 days
  • Renewal Limit - 5 renewals online or in person
  • Voyager Online Request - YES
  • E Resources and Databases - Only resources available at Public Computers
  • Sinclair Course Reserves - NO
  • Wong Audiovisual Materials - YES
  • Interlibrary Loan - NO
  • Library Computers - Public user computers
  • Room Reservations - NO

Guest Borrowers

Access is given to selected library Privileges. Must be 18 years or older to purchase a borrowing card. Please visit the Hamilton or Sinclair Library Business Office during Service hours or for more information call our office at (808)956-7203)

Associate Member
Associate membership provides support for the Library and members receive the benefit of borrowing books. Applications available at Hamilton and Sinclair Library.
  • Borrower Card - UH Associate Member Card and valid photo ID. Card Accepted only at Hamilton and Sinclair Library
  • Cost - $65.00 for a year
  • Loan Period - 28 days, 25 item limit
  • Renewal Limit - 1 Renewal online or in person
  • Voyager Online Request - NO
  • E Resources and Databases - Only resources available at Public Computers
  • Sinclair Course Reserves - NO
  • Wong Audiovisual Materials - Use in Audiovisual Center or pay a fee to check out
  • Interlibrary Loan - NO
  • Library Computers - Public user computers
  • Room Reservations - NO
Community Borrowers (Includes Na Kupuna [SVCP/SEED])
  • Borrower Card - UH Community Borrower Card and valid Hawaii photo ID
  • Cost - 1 Year - $60.00 (Seniors 60 yrs and older - $30.00)
    6 Months - $30.00 (Seniors 60 yrs and older - $20.00)
  • Loan Period - 28 days, 10 item limit
  • Renewal Limit - 1 Renewal online or in person
  • Voyager Online Request - NO
  • E Resources and Databases - Only resources available at Public Computers
  • Sinclair Course Reserves - NO
  • Wong Audiovisual Materials - Use in Audiovisual Center or pay a fee to check out
  • Interlibrary Loan - NO
  • Library Computers - Public user computers
  • Room Reservations - NO
Hawaii State, City, and Federal Agencies
The Research Card is available to State, City, and Federal Agencies for the use of their agency employees. Applications are available at Hamilton or Sinclair Library
  • Borrower Card - UH Library Agency Borrower Card and valid photo ID
  • Cost - First two cards are free, $50 for each additional borrower
  • Loan Period - 28 days, 10 item limit
  • Renewal Limit - 1 Renewal online or in person
  • Voyager Online Request - NO
  • E Resources and Databases - Only resources available at Public Computers
  • Sinclair Course Reserves - NO
  • Wong Audiovisual Materials - Use in Audiovisual Center or pay a fee to check out
  • Interlibrary Loan - NO
  • Library Computers - Public user computers
  • Room Reservations - NO
Research Organizations
The Research Card is available to private organizations, schools, and other entities not affiliated with the University. Applications are available at Hamilton or Sinclair Library
  • Borrower Card - UH Library Research Organization Card and valid photo ID
  • Cost - $60.00/year for each borrower
  • Loan Period - 28 days, 10 item limit
  • Renewal Limit - 1 Renewal online or in person
  • Voyager Online Request - NO
  • E Resources and Databases - Only resources available at Public Computers
  • Sinclair Course Reserves - NO
  • Wong Audiovisual Materials - Use in Audiovisual Center or pay a fee to check out
  • Interlibrary Loan - NO
  • Library Computers - Public user computers
  • Room Reservations - NO
UH Retirees
  • Borrower Card - UH Library Retiree Card and picture ID
  • Loan Period - 28 days, 10 item limit
  • Renewal Limit - 1 Renewal online or in person
  • Voyager Online Request - NO
  • E Resources and Databases - Only resources available at Public Computers
  • Sinclair Course Reserves - NO
  • Wong Audiovisual Materials - Use in Audiovisual Center or pay a fee to check out
  • Interlibrary Loan - NO
  • Library Computers - Public user computers
  • Room Reservations - NO

Visitor Services

The University of Hawai’i at Manoa Library welcomes visitors who are not affiliated with the University of Hawai’i. We are proud to be able to provide the Hawai’i community with access to this major academic research library. The University of Hawai’i at Manoa Library, including Hamilton Library and Sinclair Library, is open to any individual who wishes to use materials in the library buildings.

Special Categories of Material

  • Special Permission
    • Special permission can be given for items that are non- circulating or designated for library use only.
    • Permission can only be obtained at the Library Information Desks during service hours. Each collection is responsible for granting special permission for material from their collection.
    • Loan periods for approved special permission is two hours.
  • Course Reserves
    • Reserves Services are available to University of Hawaii at Faculty who wish to provide short term access to required class readings and media.
    • Items placed on reserve are available for use at Sinclair Library.
    • Contact Sinclair Library at (808) 956-8308, for more information
  • Archives, Closed, and Rare Collections
    • These are closed collections.
    • Items must be requested online to view
    • Notification is sent when item is ready to view
  • Hawaiian and Pacific Collections
    • The Hawaii and Pacific Collection is a closed collection.
    • Items must be requested online to view or check out
    • The Hawaii and Pacific Collection have their own circulation desk to check out their materials
    • No Hold or Recalls on Hawaii and Pacific Materials.
  • Government Documents
    • Federal and United Nations documents may be borrowed for 28 days with two renewals.
    • The 28-day loan period is for all patron categories.
  • Wong Audiovisual Center
    • Undergraduates, Graduate, Staff, and Faculty from other UH System Campuses are limited to 5 audiovisual checkout at a time.
    • All patrons get 1 renewal online or in person at the Sinclair AudioVisual Center.
    • NO Holds or Recalls on Audiovisual Materials.

Borrowing Policy - ID Registration, Proxy

  • Borrowers are responsible for all the items borrowed on their account.
  • Fines and fees will be assessed if the item is returned after the due date, which is stamped into the item.
  • If an item is damaged, lost or stolen, fines will be assessed.
  • The library is not responsible for notices that are unforwarded, unread, or misdirected or for email or computer malfunctions
  • Recalled Items — Checked out materials are subject to recall. Notices are emailed or mailed out to patrons notifying change of due date for recalled items.
  • Registration for UH Students, Staff, Affiliates, and Faculty is available through an online registration form or in-person at Hamilton or Sinclair Library circulation counter during service hours.
  • Students, Faculty, Staff, and Affiliates from the other UH Campus Systems may borrow materials from Hamilton and Sinclair library.
  • Certain resources may have check out limits or may be strictly for use by Manoa Students, Staff, and Faculty.
  • Proxy Borrowers – UH System faculty and staff, East-West Center participants, and Research Corporation of the University of Hawai’i (RCUH) employees may authorize up to five other individuals to borrow library materials on their behalf. Both the authorizing individual and the proxy must be present to apply for a Proxy Card at the Circulation Desk. A valid UH ID for the main borrower and a photo ID for the proxy borrower are required to apply.
  • Library Staff can provide assistance with retrieving material from the stacks and checkout for people with disabilities.

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