Disciplinary Actions

Probation

Students on probation are not considered to be in good academic standing. A student may be placed on probation for any of the following reasons:

  • Failure to maintain the required GPA of 3.0 after earning eight credits or more.
  • Failure to make adequate academic progress, including having too many incompletes or exceeding the time allowed for completing degree requirements.
  • Failure to comply with the student conduct code.

A student placed on probation for violations of the student conduct code but not barred from campus is required to register during the probationary semester.  A student placed on such probation and barred from campus should contact the Graduate Dean regarding a course of action.

Dismissal

A student on probation who fails to meet the minimum required academic standards at the end of the probationary semester will be dismissed. A student may be placed on academic probation only once. A student who has already been on probation will be dismissed, if he or she again fails to meet the minimum required academic standards in any subsequent semester. A student may also be dismissed for the following reasons:

  • Failure to pass the general, comprehensive, foreign language or final examinations required by his or her graduate program.
  • Failure to maintain the required GPA of 3.0 after earning eight credits or more.
  • Failure to make adequate academic progress, including having too many incompletes or exceeding the time allowed for completing degree requirements.
  • Failure to comply with the student conduct code.

Disciplinary Action Letters

At the end of each semester, the Office of Graduate Student Services sends out academic probation and dismissal letters to students who have been placed on probation or dismissed. Copies of the letters are sent to the graduate programs, and if applicable, to appropriate units such as:

  • East West Center
  • Financial Aid Services
  • Hamilton Library
  • International Student Services
  • Outreach College
  • Student Employment & Cooperative Education Office
  • Student Housing Services
  • Veterans Administration

Students on academic probation who subsequently raise their GPA to above 3.0 will receive letters of removal from probation from the Office of Graduate Student Services. Copies are sent to units that received the initial letter of probation.

Transcript Notations

Academic probations and dismissals are noted on the transcripts.