Facilities Management - University of Hawaii at Manoa

WCC phone:  x7134
WCC email:  manoawcc@hawaii.edu

Memoranda Announcing eFacilities AiM

eFacilities AiM Website: http://www.hawaii.edu/efacilities

More information to follow.

1. Alterations and Renovations

Adding something new to a room, altering something other than repair, building something within the current facility – all requests falling into this category is considered chargeable.  The following are examples:

• Adding new electrical outlet
• Building shelves on blank wall
• Mounting television/AV equipment
• Installing new projector screen
• Renovating office/lab space

2. Generally, revenue-generating departments are subject to charges for all requests submitted through FGS.

• Certification statement¹

Federal Funds approved by Fiscal Officer
By authorizing a work request, the Fiscal Officer certifies that the alterations/renovations or extraordinary O&M costs were budgeted for in the proposal and approved by the sponsor.

• Federal and External Funds Used¹

Routine circumstances
Routine operations & maintenance (O&M) costs such as utilities, custodial services, repairs & maintenance, minor alterations and renovations, security, hazardous materials disposal, fire safety, and lab safety are normally recovered through the F&A or indirect cost rates whether they are charged to projects or not. Thus, federal grants or contracts should not be used to pay for such costs.

Extraordinary circumstances
In some cases, major alterations or renovations are required to accommodate a project’s special needs. In other cases, special conditions may exist that warrant direct charging of O&M costs to a project. Under these circumstances, costs of alterations/renovations or extraordinary O&M costs should be budgeted for in the proposal and approved by the sponsor.

¹ Provided by ORS 27May2009.  Questions related to these items should be directed to ORS.