4/17/14

Here: Zach, Doorae, Kawela, Brian, Jonathon, Jim, Cali, Wyatt

Great story in Star-Advertiser on Tuesday!!!

T-shirts:

  • $5 & donation-based
  • Cali’s apt for post-ED – Sat 4/26 @ 6pm

Flyers:

  • Post up tomorrow at 1230: Doorae, Wyatt, Brian, Cali, Jonathon
  • Jonathon & Lisa: will give to residents
  • Wyatt will  print before tomorrow

Banners:

  • Put up Monday @ 430 –> Cali, Zach (dad bringing a ladder), Wyatt

Program:

  • 10-12 = KTUH
  • 12-1230 = Jon Osorio
  • 1230-1 = Trivia
  • 1-3= Prof Brian Chung
  • 3-4 = Paul Izak
  • 5-6 = Kapakahi Jug Band
  • 6-730 = Bill McKibben
  • 730-830=Lucie
  • 830-11= Mike Love & Sam Ites
  • 930-100 = Slam Poetry

Volunteers:

  • Send a reminder to each volunteer of the times they signed up for by Friday afternoon
  • Brian send Program to Cali before Friday so volunteers can have
  • List of things to do that day (give out program, give our ka leo issue)

Day-of:

  • Ryan will pick up from KBC (Jon Holshue from Glass will upcycle)
  • We will split up for Bale, Paradise Palms, CC, & Sust courtyard – Mon, Tue, Wed @ 11-2
  • Divestment campaign – students dressed up as carbon molecules
  • Jon Fritzler & Jerome (Doorae will follow up)
  • Tent from Greens & Vines: Zach & Cameron –> pick up tent
  • People will be  here @ 700 to move tables
  • Tables & chairs coming @ 730 & picking up @ 430

Participants:

  • Saturday calling of all participants for logistics –> 1230 @ Sinclair
    • Can  finalize by Saturday night
  • Zach will pick up sandbags/bungee cords

Outreach:

  • Table @ courtyard
  • Chalk – Kawela & Zach will bring – chalk after Tuesday meeting

Signage for Courtyard:

  •  Tue 4/22

Day-of checklist w/ everyone’s phone # and all logistics

Ka Leo and put them in Environmental Center/someone else on Tuesday afternoon 4/22 @ 130pm? Wyatt, Brian, Zach, Brian; drop off at environmental center – kawela will have key and will be painting

 

4/15 Meeting

Kokua Market / Food:

  • No disposables being brought – volunteers bring own utensils/plates (Da Spot may be able to provide) – wash dishes – Jonathan & Zach & other volunteers
  • Put out a call to bring utensils / plates
  • Need to update them w/ volunteer head count
  • Kokua may want to table at ED – Lynn (GM) will let us know this week 941-1922
  • Doorae needs to send them a reminder to send us an invoice

Sponsor update (jonathon): will go around to get donations for trivia

Zach update on CCMES & number of tents/tables/chairs needed & ask about projector being outdoor ( to project flyer/banner) 50 chairs and 15 tables comes out to $263

Need to meet this weekend to call participants and confirm things like parking passes, tents, chairs… Saturday at 1:30 Sinclair 2nd floor. Zach, Brian, John

Tent donations: Jim can bring a tent

Parking: Zach will pay for all passes upfront and distribute & he can get reimbursed; Brian will ask who needs passes (performers) update? Bart wants 3

Doorae-send brian map for musicians

Wyatt still interested in being the sound guy?

Update on graphics?

  • Pick up?
  • Put banners up on Thu 4/17 @ 4:15 in Sust Courtyard (one week of outreach) – need a ladder (Roxanne?) – Zach has string/rope/knife/ladder
  • Who can do flyer printing & posting up? Scrap paper & bulletin boards
  • Do the flyers on Monday (Zach will print them out at home Wednesday night)
  • Meet at Sustainability Courtyard everyday next week for lunch to pass out flyers (11:30-12)

Lisa & Jon work for Student Housing – Can ask RA’s to send blasts-update?

Move music over to Kuykendall

Kona Brewing Co – Lisa, can Ryan pick up on Wed 4/23 or the day of 4/24 – phone #?

  • Glass dept may  be able to use the bottles (Jon will take the bottles for the art department)

Post-Earth Day potluck @ beach

UHPro/KTUH (Alejandro/Muiydeen)- Brian will email

  • Paolo will do video!
  • Nesh will ask photographer

Nesh’s trivia questions

Sponsors

Kokua, Da Spot, ASUH, SAPFB, Hare Krishna, Down to Earth, Chancellors, Kona Brewing

Thurs 4/10

Notes from 4/10/14 Meeting

Who is here?: Johathan, Jim Brewer, Brian, Wyatt, Michael Tom, Zach

UPDATES

JOHN

-hare krishna agreed to be a sponsor; going to waimanalo on saturday to meet them

need tent space (zach will do)

ZACH

-talk to Hawaii Energy about sponsorship

-send list of sponsors to John

BRIAN

-ask musicians about parking passes

-Follow through with jazz band performing

-need to get banner done ASAP (Brian will try to expedite)

JIM

-has two tents (one can be donated)

-reserve tent at corner of bamboo

-may be interested in sponsoring (zach will send sponsorship letter)

MICHAEL

-icommit campaign

WYATT

-ask about music equip that can be rented from music dept

Tue 4/8

@ the meeting: Nesh, Brian, Jonathan, Zach, Doorae, Jim

Doorae – add pdf of flyer to website

Kokua Market / Food:

  • >90% local with a focus on organic – food comes @ 1130 & 430
  • reusable pans/spoons – can anyone drive back to Kokua that night or next morning? Zach may be able to send  back
  • No disposables being brought – volunteers bring own utensils/plates (Da Spot may be able to provide) – wash dishes – Jonathan & Zach & other volunteers
  • Put out a call to bring utensils / plates
  • Can anyone bring a cooler? Nesh, Brian, Jonathan, Zach
  • Need to update them w/ volunteer head count
  • They are partially sponsoring through discounting food – adding them to flyer/banner
  • Kokua may want to table at ED – Lynn (GM) will let us know this week 941-1922

Sponsor update (jonathon): will go around to get donations for trivia

Zach can reserve our tent from CCMES & do the math for how many tents/tables/chairs needed by Thu or Saturday at the latest –> & ask about projector being outdoor ( to project flyer/banner)

Tent donations: Jim will check on their other tent (by next meeting Thu), Jonathan bringing 2 tents & one participant who can donate (Zach knows), ask G & V for tents (Doorae)

Parking: Zach will pay for all passes upfront and distribute & he can get reimbursed; Brian will ask tonight who needs passes (performers)

Goodwill run – get other stuff

Update on graphics (Brian/Alejandro): 18×5 really big – ask Jessica to shrink the size of banner – Brian will drop by tomorrow to CC Graphics & dimensions for real estate signs

  • Gotta order this week to post up next week (must be ready by Wednesday 16th)
  • Pick up?
  • Put banners up on Thu 4/17 @ 11AM in Sust Courtyard (one week of outreach) – need a ladder (Roxanne?) – Zach has string/rope/knife
  • Who can do flyer printing & posting up? Scrap paper & bulletin boards

Lisa & Jon work for Student Housing – Can ask RA’s to send blasts

Kona Brewing Co – Lisa, can Ryan pick up on Wed 4/23 or the day of 4/24 – phone #?

  • Glass dept may  be able to use the bottles (Doorae will ask Jon Holshue about this)

Someone check ecology@hawaii.edu e-mail & organize it? Will send password

Post-Earth Day potluck @ beach

UHPro/KTUH (Alejandro/Muiydeen)

  • Laurie Hubbs – Jonathan will ask her if she can videograph
  • Paolo – Doorae will follow up
  • Nesh will ask photographer

Doorae look at Nesh’s trivia questions

African drumming (Alejandro)

Mike Tom from Sodexo bringing bar stool for Mike Love

Music near HIG auditorium? Equipment comes early and then wherever outlets are, the tent will go & musicians will play – Jonathan is in charge

YAY!

April 3 Meeting

Whos here: Gary, Brian, Jim, Alejandro, Muiydeen, F’tahn, Doorae, Kawela, Lisa

Great photoshoot with Nina Wu & Cindy today from Star-Advertiser – stay tuned for a story & photos – Great to meet Bruce Miller, who co-founded the Sustainability Courtyard :)

Graphics are in the works by Jessica – see new flyer on the website/facebook. She is sending in banner/t-shirt design tonight. Can anyone reach out to CC Graphics (bottom level of campus center) & Green Apple Marketing (joe@greenapplehawaii.com / 808-542-1885) – need quotes for 18×3 ft banners (2 banners of this size) & a quote for real estate signs (get a quote for 10, 20, 50) – Alejandro – murrieta@hawaii.edu will contact green marketing and brian will contact cc graphics – doorae will send in

ASUH Funding: Process is long. Need to have each “vendor”/musician/etc send in W9 (if its an org) or a WH-1 (if individual). ASUH creates a Purchase Order. then We send them the invoice. then they cut a check. Basically each vendor needs to send us a W9/WH-1 & an invoice.

Participants: flowing in , need final list for Ka Leo & web map (Zach)

Sponsors: Rob from Ka Leo working on it with Jonathon – Jonathon, please send Rob the list of sponsors we were thinking – the grove, kaneohe yacht club

Food: meeting with Kokua Tues 4/8 @ 9am – anyone available? maybe Brian

BikeUHM: 8am – 10am (Cycle Mānoa doing bike sale then)

Beer! KBC is donating 7 cases & making a banner for us to use – we can sell them

  • Gary! need to get this approved
  • Who? Pick up at Anheuser Beush Warehouse, Aiea – 99-877 Iwaena st – go to gate – park on left @ will call door and will window will be on left
  • need to let rebecca know name of person & they need to show id to pick up M-R 10-4
  • Lisa will ask Ryan Akiu if can and maybe Gary

T-shirt: who can do goodwill run on Sunday the 13th around 2pm? Kawela, Doorae, Brian

  • Kawela can make a flyer to have people bring t-shirts or $5 – he will make by the 8th

Doorae will draft e-mail before next meeting with all information on it so everyone can blast out to 1. get volunteers 2. get people there

Can someone check ecology@hawaii.edu e-mail address and archive things into folders/see if we need to respond to anything?

  • Send Gary ecology email information

Who can pick up issues of Ka Leo and put them in Environmental Center/someone else on Tuesday afternoon 4/22 @ 130pm? Gary, Brian, Alejandro; drop off at environmental center – kawela will have key and will be painting

Chalking day before event: anyone have chalk? who can chalk?

  • kawela has a little bit of chalk; brian is making sidewalk chalk
  • gary – moss graffitti
  • Kawela – taroism – guerilla gardening

Green costume/drums: Jon Fritzler and Jerome looking into logistics

Someone call UHPro & KTUH to follow up? need videographer – doorae followed up with student who wants to video – Muiydeen will ask Naji from KTUH 10-12; UHPro: Alejandro will ask by next meeting

T’working for the environment – Muiydeen will choreograph & coach

Alejandro – 8052635940 – will ask African drumming to play 10-12 or 4-5

Volunteers: Signupgenius?

Jim: Cesar Chavez movie last showing at Kahala

4/1/14

Lisa, Kawela, Brian, Gary, Jim, Chelsea, Doorae

Doorae will draft e-mail before next meeting with all information on it so everyone can blast out to 1. get volunteers 2. get people there

  • Kona Brewing Co – Doorae will follow up

Gary has form for beergarden to give to Chancellor’s office “Request for service or sales of alcoholic beverages by or to students” from cc meeting & event services

  • Wristbands will probably be necessary
  • We will have a 6 ft tall fence

Jessica made flyer (we will allocate $200 from advertising funding for her work) & she is working on t-shirt design

  •  T-shirt screenprinting on the 15th at courtyard @ noon & Goodwill run on Sunday the 13th – we will have  >$1000 to buy t-shirts
  • CC Graphics – Doorae will talk to them before Thursday about banner & real estate signs

Lisa: Revolusun cannot sponsor & Kokua – Lisa will follow up

Chelsea talked to SEED – talked to Ana, the manager – she will e-mail ecology@hawaii.edu (We need to check this e-mail periodically)

Brian talking to Brian Cheung of Ethnic Studies for Dj’ing in the daytime

  • Brian will get program updated before next meeting

Kawela – will fill out forms for I am Hāloa and Sustainable UH by next meeting

BUDGET:

  1. Asked Musicians to send us invoice to get direct payment: pay to lucie lynch, mike love, jenna robinson, paul izak
  2. https://docs.google.com/a/hawaii.edu/document/d/1Cx-8rII852kBUk_heRSTTmyvRgonMpaMiwx88TWZhr8/edit

Sponsorship: Ka Leo helping do the initial

Brian will make a final program by Sunday, the 30th

On the week of ED:

  1. TUE – must pick up all special issues of Ka Leo to hand out on Thursday!
New days for plantings to offset carbon footprint of ED:
  • April 3 – 9am-11am at Keller Hall (McCarthy Mall side).  We will be planting tropical plants and cut flowers
    • Zach, Jon, Chelsea (1030-11)
  • April 10 – 9am-2pm at Hamilton Library (McCarthy Mall side).  We will be planting native Hawaiian plants.
    • Doorae 1030 – 2, Nesh, Brian can do 1030 – 2pm, Gary can do 12 -115, Jonathon &  Zach (until 1)
  • April 17 – 9am-11am at Architecture (Hawaii Hall Quad side).  We will be adding to the Joseph Rock Palm collection.
    • Zach, Jonathon, Chelsea (1030-11)
  • April 24 – 9am-2pm at the Sustainability Courtyard.  We will be planting ground covers.

3/29/14

BUDGET:

  1. Musicians: pay to lucie lynch, mike love, jenna robinson, paul izak
  2. Updated w. graphic costs: https://docs.google.com/a/hawaii.edu/document/d/1Cx-8rII852kBUk_heRSTTmyvRgonMpaMiwx88TWZhr8/edit

CC Graphics:

  1.  Jessica will get us the 18×3

Sponsorship:

  1. Jonathon will follow up by the 7th with all desired sponsors
  2. Meeting w Ka Leo on Monday 3/31 @ 8am with Doorae & Jonathon to go over all potential sponsors

Brian will make a final program by Sunday, the 30th

Brian will connect with Parking Services (ask Cali for Jasons personal e-mail) to find out where musicians can park by next week and e-mail the musicians by this Friday the 4th

On the week of ED:

  1. WED – must pick up all special issues of Ka Leo to hand out on Thursday!
New days for plantings to offset carbon footprint of ED:
Signed up for 3/27 (Cancelled): (Brian, Zach, Cali, Nesh, Doorae, Matthias, Jonathan Petitt)
  • April 3 – 9am-11am at Keller Hall (McCarthy Mall side).  We will be planting tropical plants and cut flowers
    • Zach, Jon, Chelsea (1030-11)
  • April 10 – 9am-2pm at Hamilton Library (McCarthy Mall side).  We will be planting native Hawaiian plants.
    • Doorae 1030 – 2, Nesh, Brian can do 1030 – 2pm, Gary can do 12 -115, Jonathon &  Zach (until 1)
  • April 17 – 9am-11am at Architecture (Hawaii Hall Quad side).  We will be adding to the Joseph Rock Palm collection.
    • Zach, Jonathon, Chelsea (1030-11)
  • April 24 – 9am-2pm at the Sustainability Courtyard.  We will be planting ground covers.

Kona Brewing Co – Doorae will follow up

 

3/20/14 Meeting

Attendees: Doorae, Chelsea, Maryam, Zach, Brian M, Mike T, Wyatt & Jon
Facebook event made! Please join and like with friends https://www.facebook.com/events/1386057288334260/
page: facebook.com/uhmearthday
Our event is also on Manoa Calendar, SLD Calendar & HNL Now
Participant Update – Zach
We have 41 tents available for groups
30 signed up:
  • Yes: Windward Edibles (plant sale), BEACH, HI Energy, Sodexo,  Ethnobiology Society (see if they want to donate to us), Ka Leo (sustainability issue), Peace Corps, UROP, Surfrider, SOFT, Vegetarian Society of Hawaiʻi, Defend ʻOahu Coalition, AiKea, OFG, Hawaiian Islands Land Trust, Revolution Books, Kokua Strategies
  • Secondary: Lono Fuels, Wai Ola Water Project, RISA (e-mailed), Hawaiian Trail and Mountain Club, UHMCC (Doorae e-mailed)
  • Cannot accomodate: Anahi Bikinis, Planet Sun

Zach will reach out to these people to sign up: Cycle Mānoa, Horticulture, DURP, Environmental Law Society, Sustainable UH, Farm Roof, Johnson Controls, KYA Sustainability Studios, Re-Use Hawaiʻi, Blue Planet Foundation, HI Green growth, Hui O Koʻolaupoko, KAHEA, Kokua HI Foundation, Sierra Club, Sustainable Coastlines, Hawaii SEED, Waikiki Surf Club (Frankie)

Set up costs from CCMES – labor & tech ($22/hr/person), tables ($5), tent ($20), chairs ($2) – need tent for sound system (taller tent) -  need outside company for tents (tents & events may be cheaper overall)
Budget – Doorae will review (equipment): https://docs.google.com/a/hawaii.edu/document/d/1Cx-8rII852kBUk_heRSTTmyvRgonMpaMiwx88TWZhr8/edit
Ka Leo update
Evening Update – Gary
Kona Brewing Co
Program Update – Brian
Jon osorio confirmed
Chelsea sent Kealoha e-mail
Graphics – coming in and being vetted
Get volunteer update -Cali
Signupgenius
Start thinking about how many volunteers and doing what throughout day
Update on Beergarden from Mike Tom
  • Organic/Local possible; gary working on fencing; everyone serving must be an employee of Sodexo
New days for plantings to offset carbon footprint of ED:
Signed up for 3/27 (Cancelled): (Brian, Zach, Cali, Nesh, Doorae, Matthias, Jonathan Petitt)
  • April 3 – 9am-11am at Keller Hall (McCarthy Mall side).  We will be planting tropical plants and cut flowers
    • Zach, Jon, Chelsea (1030-11)
  • April 10 – 9am-2pm at Hamilton Library (McCarthy Mall side).  We will be planting native Hawaiian plants.
    • Doorae 1030 – 2, Nesh, Brian can do 1030 – 2pm, Gary can do 12 -115, Jonathon &  Zach (until 1)
  • April 17 – 9am-11am at Architecture (Hawaii Hall Quad side).  We will be adding to the Joseph Rock Palm collection.
    • Zach, Jonathon, Chelsea (1030-11)
  • April 24 – 9am-2pm at the Sustainability Courtyard.  We will be planting ground covers.

Sponsorship letter will be ready this weekend – thanks Wyatt!: kalo (taro), ʻulu (breadfruit), maiʻa (banana) – Jon will help Zach contact people who were interested
Down to Earth (Brian) / Kokua Market (jon) / Revolusun (Lisa) / Da Spot (Doorae) / Blue Tree Cafe (Doorae) / Greens & Vines (Doorae) / Peace Cafe (Maryam) / Re-use Hawaii (Kawela) / HI Energy (Zach) / Surfrider (donate Hydroflask) / SEED (Chelsea)
News:
Nina from Star-Advertiser – Lisa, Nesh, Brian

Give them kalo – LIVING TROPHY -  Matthias (Lyon Arboretum)

Wyatt – draft letter by next Thu 3/20 before meeting

Zach – list of interested sponsors: Zach will ask volunteers to communicate w/ them – connect w/ Cali & list of volunteers

Misc:

Gas masks – Matthias & Nesh

Green costume – Jon Fritzler?

Trivia to give away things – Nesh drafted 20-30 questions before Thursday morning – Nesh will email Doorae questions (maybe during lunch?) – Nesh will M.C.

Videographer: Paolo

Meeting during Spring Break – Saturday 3/29 lunch @ 1230 -  – Jon’s bringing enchiladas, Zach will bring something, Brian something, Maryam can bring something

Maryam has a tent for camping