Monthly Archives: February 2014

Feb 27 Meeting

Please join us for our weekly meetings – Thursdays at 430 in Sustainability Courtyard

Agenda/Notes for 2/27:

Check-in
Sodexo – Collaborating on Beer Garden/ED – have bar stool we can borrow for concert? Sodexo will ask or bring one for us

  • liquor license is strict because of liquor commission – must come from specific sources
  • Doorae will put in request to KBC
  • Can fence off – CCMeeting and Events – cattle gates – ask if they can do sust. courtyard – fence off specific area
  • Tents for evening – set up & clean up – how much? Mike will check with company
  • Stamp that is not transferable  (unique and not able to duplicate)
  • Follow up w security
  • Fundraising – staff must be paid? maybe volunteers w/ blue cards could. could just do bake sale/t-shirt – Mike knows vendor who may have organic t-shirts

Food vendor update – Govindas, Da Spot, Honolulu Gourmet and India Cafe will come  -adhering to strict guidelines – need to allocate space for honolulu gourmet and india cafe

ASUH Update – Gary

  • Unanimously passed! Mahalo ASUH – $4860 – 1000 security – 1200 entertainment – 1260 ads – 1350 promotional items  (carbon offsets) – 50 food
  • Next year idea: stamp to go to x amount of vendors to get a free meal through ASUH funding
  • Does ASUH want to work with HI Energy for lightbulb exchange? Follow up with Roxanne (could be for personal lightbulbs only)

Volunteers – Cali

  • Sodexo will need a few volunteers briefed and trained  before event
  • Will send press release out to dianec@hawaii.edu & sld list for volunteer solicitation
  • Can send regular update to all volunteers signed up to keep them excited

Signage – Need design advice / flyer & banner & real estate sign volunteer

  • Logo from Sodexo – sponsorship possible to place
  • Draft a sponsorship letter – why – purpose, outcomes and goals into memo – benefits of Earth Day – longevity – Cali draft, Doorae edit, send to Donna

Sponsorship Solicitation – Hawaiian plants as levels of sponsorship

  1. Revolution books – sponsor for earth day – send her sponsorship & signup information
  2. kalo, ulu, maia – 1,000+ – 500+ – 100+

Daytime Program Coordination needed 10-4pm  – Kapakahi Jug Band, Call for Poets, Sumo Ninjaz, etc. – Brian to do music coordination (KTUH) – Doorae will send information

Calendar Submissions & Press Release – Doorae/Brian

KTUH/UHPro – Emails sent, waiting for replies

HI Energy lightbulb exchange
New Sustainability Coordinator / Office could help house ED information
Need someone to draft an exit interview (Cali can ask a volunteer to draft)

Zach (map/speakers/facebook/participants):

1) Picture of the map I made, which can be shared with everyone else. – THANK YOU! needs ink, almost finalized, to be send to manoawcc@hawaii.edu

Earth Day Layout
2) My dad said he is able to provide speakers and a mixer for the day and night. – equipment funding from ASUH?
3) Facebook/website – volunteers needed. Rana already volunteered for FB.  Everyone should be on facebook. Create official event. It’s a pretty easy job, so I think it’d be a great job for one of the volunteers at our last meeting to take on. I’d like to dedicate most of my time and effort to coordinating the participants.
4) Will send an e-mail to participants

Tree Planting to offset Carbon Footprint of Earth Day – Sign up – Cali please send out to volunteers – and add to flyer “this event is carbon offseted”
  • McCarthy mall at Hamilton and Keller, March 27, 2014, 8am-2pm. Hamilton planting – native plants; Keller planting – Tropical plants – Spring Break – Brian 8am -2pm
  • Hawaii Hall Quad in front of Architecture, April 10, 2014, noon-2pm -planting to expand Joseph Rock palm collection – Doorae &Brian can do 12 – 2pm, Gary can do 12 -115
  • Sustainability Courtyard, Earth Day, Time: TBD – planting Laua’e  under Fiddlewood trees to replace those that were lost; Cleaning up planters throughout the courtyard

Let’s set up a meeting with Philip Johnson – availability? Any Friday after 12

and give a formal update to John Cusick

2/20/14 Meeting Agenda and Minutes

Earth Day Planning Meeting Agenda and Minutes for 2/20/14

Updates all around:

Kawela:

  • sign painting for courtyard to mark entrances - need hinges and 1x2s to frame them
  • possible work day next week tuesday or thursday (12-3), Sustainability Courtyard
  • maybe buy tshirts from thrift stores for Earth Day shirts

Gary:

  • ASUH meeting on next week wednesday (2/26) to secure funding for security, entertainment equipment, etc

Zach:

  • Met with Michael Tom from Manoa Dining Services – needs volunteers for tent day of
  • Paul Izak confirmed to play during day of Earth Day

 

Doorae: Update from UHM Sust Council Steering Committee Feedback:

  • Bike event legacy oath 8-10 at legacy path w chancellor and mayor doing bike challenge arriving at 9
  • Asuh bill – through office of planning or Roxanne or Daniele durp. Check where $ went in past
  • Beer garden inconsistent with theme? Liability concern? Different beverages (ginger)Pacifikool?
  • Night = Eat the street w/ concert? Nicole will ask Andy/Anoi @ Food Services if nighttime is ok for outside vendors
  • Idea: Kealoha for poetry for legislature (Philip) with mural/banner painting in the back (Aurora can paint if we can get supplies) – this would be awesome!
  • Evan will try to contact Kealoha
  • Regular event: 1st Thursdays? High visibility event once a month to celebrate the art, grounds, etc – Susan can ask about any updates regarding this

 

  • Volunteer Coordinator (Cali) Update: Need to send a call for volunteers & participants to dianec@hawaii.edu for announce mailing list – include links to forms, FB, website. Same for SLD. Any other listservs to go to? Also need to conduct an exit interview (other volunteer could help draft),
  • Participant Coordinator (Zach): Update. Need to follow up with those invited to engage them and remind them. We can split this up if needed (everyone should personally reach out to 5-10 clubs/depts/orgs).
  • Web/Facebook (Zach): Update. Need an event through our page created to start the buzz and get people to add to calendar. New facebook ID: www.facebook.com/uhmearthday
  • Evan will create an instagram to advertise Earth Day
  • Doorae: will do calendar submissions to manoa happenings, SLD, other calendars – Brian will help with this
  • Audiovisual update from Zach: can provide basic PA
  • Advertising: Cali – quote for banner? Campus Center graphics: 956-7219 ccmg@hawaii.edu open 830-530 M-F – may be cheaper (ask if they can print on eco-friendly material)
  • Can banner be printed on both sides?
  • Funding: SAPFB (follow up needed?)
  • Future Task: Get in contact with departments in proximity of Sustainability Courtyard to manage sound amplification
  • Brian: Update from Art Dept?
  • Budget & T-shirts are TBD
  • Map: Zach – Cycle Manoa will do bike sale – lets allocate space for this
  • Doorae can contact UH Productions to make video of Earth Day
  • Real estate signs along Legacy Path – need to get permission to put them there ourselves
  • Contact KTUH to play music if we need to spread out to Holmes lawn
  • Possibility of using stage on Kuykendall side of wall

 

Funding possibilities:

  • sponsorship with Hawaiian plants as different levels ($100, $500, $1000) – will brainstorm and vote on ideas next week

2/13/14 Meeting

Meeting Agenda and Minutes

Earth Day – Thu 4/24/14 10am-4pm in Sustainability Courtyard with night concert 5-10 (location? keep at SC for now, and consider alternatives if needed later)

SITE MEETING WITH ROXANNE – We can fit at least 41 tents. Zach will compile map and create so we can send in to WCC to finalize space request

  • We need to generate a work order with Daylen to request use of electricity, moving of tables/plants, etc. We will need help in the morning to set up and then at 4 to put things back
  • Doorae let Andy/Anoi know we will move tables

ADVERTISEMENT (KA LEO/BANNER)

  • The big banner will be 18-20 ft x 3 ft – Cali will get a quote from eco-printing store
  • $500 for 10 real estate signs along legacy path on week of event – need to think about it

DESIGN UPDATE – Brian will ask art dept for designers, Gary will ask friend to help

BEER GARDEN – Gary will work with SLAM on this – glass dept provide cups to drink out of? Everything should be BYO, so maybe keg?

ASUH FUNDING – DELAYED for 2 weeks, to go through Manoa Sustainability Council instead of Ecology Club

SECURITY – we will hope to get 2 officers for whole day/night ($1000 from ASUH?)

NEED A VOLUNTEER COORDINATOR – thank you Cali!

NEED PARTICIPANT COORDINATOR – thank you Zach!

NEED CALENDAR SUBMISSIONS/Press Release

WE NEED A BUDGET – EQUIPMENT (SOUND SYSTEM), SECURITY, FOOD, ADVERTISING (KA LEO, BANNERS), T-SHIRTS, carbon offsets, ETC – TBD ASAP

EXIT INTERVIEW – Cali can work on this or have a volunteer create one. We can have tablets to have people fill out as theyre leaving (Goal: 100 surveys). This will guide our debrief and help next years planning committee

OTHER THINGS? need to ask Manoa Sustainability Council and other faculty/staff to take shifts for Earth Day/beergarden volunteering

Zach will ask dad for sound system

Doorae followed up with Mike Love and band to see where they want to play

Planting Trees to Offset Carbon Emissions from Earth Day

holding_the_picture_of_plant_seedling_169093

In this day in age, it’s a difficult feat to organize and host an event like UH Manoa’s Earth Day without having some sort of impact on the environment. One of the main goals of the Earth Day 2014 planning committee is doing all we can to reduce and even offset these negative impacts. So, this year there will be tree planting throughout campus both before and after the event, specifically to offset carbon emissions associated with transportation of equipment and traffic to and from campus. This is going to be awesome!

UH MANOA EARTH DAY 2014: Thursday, April 24th, 10am-4pm. SUSTAINABILITY COURTYARD