OUR SERVICES

The Conference & Event Services' mission is to service the University of Hawai'i System by coordinating and facilitating meeting opportunities through educational and meaningful group interchange.
Green Mountain with Blue Sky
Logistical Coordination

  • Reserve meeting space with state-wide venues
  • Arrange for:
    • Hotel accommodations
    • Catering
    • Meeting rooms
    • Audiovisual and IT equipment rental
    • Air travel
    • Ground transportation
  • Provide printing services
  • Coordinate special accommodation needs
  • Collate conference materials
  • Provide on-site support during event

Participant Registration

  • Provide pre-, on-site, and post- regstration services
  • On-line registration design and maintenance
  • Assist participants with registration process
  • Track participant registration data
  • Design and print conference nametags

Fiscal Management

  • Work closely with sponsor to develop a detailed budget
  • Assist sposnor in understanding state procurement policies and procedures
  • Help establish and collect registration fees
  • Process credit card, check, and purchase order payments
  • Process participant cancellations and refunds, as applicable
  • Receive and pay vendor invoices
  • Maintain a realistic income/expenditure portrait
  • Prepare financial report at conclusion of meeting
Administrative Fees
Conference & Event Services charges an administrative fee for services. The administrative fee is determined by the services provided, but typically range from 10%-15% of the total conference budget. To help determine the services necessary to achieve the goals and objectives of your meeting, please contact:

Amy Nye, Manager
anye@hawaii.edu

Kenlynn Nelson, Conference Coordinator
kenlynn8@hawaii.edu