Our Services

The Conference & Event Services' mission is to service the University of Hawai'i System by coordinating and facilitating meeting opportunities through educational and meaningful group interchange.
Green Mountain with Blue Sky
Logistical Coordination

  • Arrange meeting logistics with venues, state-wide
  • Negotiate fair pricing for conference-related expenditures
  • Arrange for:
    • Hotel accommodations
    • Catering
    • Meeting rooms
    • Audiovisual and IT equipment rental
    • Ground transportation
    • Optional activities with approved travel companies, as requested
  • Assist in production and printing of conference program
  • Coordinate special accommodation needs
  • Collate conference materials

Participant Registration

  • On-line registration construction and maintenance
  • Work with sponsor on design and text of conference registration form
  • Receive-receipt all participant registrations
  • Assist participants with registration process
  • Track participant registration data
  • Design and print participant and exhibitor nametags
  • Provide pre-, on-site, and post- registration services

Fiscal Management

  • Work closely with sponsor to develop a detailed pre-meeting budget
  • Establish and collect registration fees
  • Process credit card, check, and purchase order payments
  • Process participant cancellations and refunds, as applicable
  • Receive and pay vendor invoices
  • Maintain a realistic income/expenditure portrait
  • Prepare financial report at conclusion of meeting
Administrative Fees
The assistance provided by the UH Conference & Event Services staff toward the planning and implementation of a meeting is tailored to suit the needs of the sponsor. Administrative fees are based on the services provided.

We offer consultation to help determine the needs necessary to achieve the goals and objectives of your meeting.

To arrange an appointment, please contact us.