UH affiliate special event parking arrangements are evaluated according to individual needs on a case-by-case basis and are scheduled based on available resources. Non-UH affiliates are charged for all services, including but not limited to manpower, equipment, administrative, and other resources used. Non-UH affiliates must present an approved UH Facilities Use Agreement (or respective Campus Center, Student Housing, or Athletics Facilities Use Agreement).
Special Events parking requests are required for 10 or more passes. Requests for less than 10 passes, should be submitted via your department’s parking coordinator using the Online Daily Guest Pass System. Requests for Special Events parking require 14-days advance to avoid additional fees. If a request is made less than 14 days prior to the event date, a late fee of up to 25% (based on a sliding scale) will be added as follows:
| Days Before Event | Late Event Fee |
|---|---|
| 11-13 | 5% or $5, whichever is greater |
| 7-10 | 10% or $10, whichever is greater |
| 4-6 | 15% or $15, whichever is greater |
| 0-3 | 25% or $25, whichever is greater |
Requests that may require additional contracted manpower/shuttles will not be accommodated from three days before the event.
Requests that may require Honolulu Police Department manpower will not be accommodated from six days before the event.
A change/cancellation fee of up to 50% based on a sliding scale will be added to all events that change/cancel less than 14 calendar days prior to the date of the event, as follows:
| Days Before Event | Late Event Fee (Cancelation Fee) |
|---|---|
| 11-13 | 5% or $5, whichever is greater (10% or $10, whichever is greater) |
| 7-10 | 10% or $10, whichever is greater (20% or $20, whichever is greater) |
| 4-6 | 15% or $15, whichever is greater (30% or $30, whichever is greater) |
| 0-3 | 25% or $25, whichever is greater (40% or $40, whichever is greater) |
Requests cancelling additional contracted manpower/shuttles within 24 hours of the event will be assessed a two-hour minimum charge per post.
Requests cancelling additional HPD manpower within 24 hours of the event will be assessed a two-hour minimum charge per post.
Service Fees
| Service | Fee |
|---|---|
| Reserved Stall Subject to space availability; includes all signage |
Weekdays: $25 per stall Weekends/State holidays: $25 per stall |
| Special Event Passes Host is responsible for issuing passes to attendees |
Weekdays, 6:30am-4:00pm
All other days and times
|
| Contracted manpower traffic control Direct traffic, secure VIP areas, etc.; three-hour minimum per post; one supervisor required per three guards Contracted manpower gate attendant |
Weekdays, 6am-6pm
State holidays
All other times
|
| HPD | Passthrough cost for all fees + administrative fee of $5 per officer |
| Other Fees There may be times where external organizations may charge fees for services. These costs will be passed along to the event requestor. An administrative fee will be assessed per the fee schedule |
Passthrough cost for all fees + administrative fee of 5% or $5, whichever is greater |
| Shuttles 28-passenger shuttle three-hour minimum. For events with less than a three-hour break, a “barn time” charge will be assessed at the hourly rate rounded up to the nearest hour (one-hour minimum) |
Weekdays, 6am-6pm
State holidays
All other times
|
*In addition to the flat rate parking fee, other fees may be charged for related items including, but not limited to, manpower, equipment, and shuttles.
University departments and organizations should use the online form to request for Special Event parking at least two weeks prior to the event start date. Along with the flat rate parking fee, additional fees may be charged for related items including, but not limited to, manpower, equipment, and shuttles.
Inquiries
Email: eventprk@hawaii.edu
Call: (808) 956-2977
Monday-Friday, 8:00am-4:00pm, excluding state holidays