Academic Programs: Annual Assessment Report

FAQ

1. What is done with the reports?

The Assessment Office uses the information in several ways. The Assessment Office

  1. locates examples of exemplary assessment practices that it can share with the faculty-at-large (a program’s permission is sought before the Assessment Office uses it as an example);
  2. identifies issues and concerns that need attention and uses those to guide Assessment Office program development (e.g., when an analysis of reports reveals the need for more attention to curriculum mapping, the Assessment Office offers workshops on that topic);
  3. summarizes the reports and conveys that summary to the Faculty Senate, Vice Chancellor for Academic Affairs, and the Western Association of Schools and Colleges (WASC). The summary serves as primary support in Mānoa’s case for re-accreditation and meets reporting requirements set by WASC.
  4. conveys the reports to the Office of the Vice Chancellor for Academic Affairs for use as part of Program Review.
To date, the assessment reports have not been used by administration as part of prioritization or budgeting. The Assessment Office believes faculty consultation should take place before assessment results become part of prioritization and budgeting.

2. Do we need to submit a report if we didn't do any assessment last year?

Yes. Please update/answer questions 1-5 and question 14 (explain why assessment was not done or what the assessment plan is for next year).

3. How does an annual report help my program?

The annual report assists programs in documenting assessment activities. More than once the Assessment Office has heard that assessment coordinators left UHM and took assessment files with them. The annual reports are available in an easily accessible location on our website..

The annual report keeps the program on track for Program Review. The Program Review process (revised in 2008) requires a review of the program's assessment activities. Your program's annual assessment reports are automatically submitted as part of the department’s self-study, and they are given to the external reviewers.

4. Deadline?

October 10, 2014

5. Do you have examples or ways to get help?

Yes! We are here to help.

6. Where do I go to input my program’s report?

Click on Login: Degree Programs.

7. I can't log in.

Use your UH Username and Password. If you do not have access, contact the Assessment Office.

Click here for the list authorized users.

8. My program doesn’t show up.

The official program names are used. If you do not find your program, contact the Assessment Office.

9. Can I see what others are doing? Where are last year's reports?

Yes. Go here: Reports: View By Years

10. Can I go back and edit, modify, or add to the report?

Yes! You can modify your report until October 31.

11. Can I submit the report we gave to our professional accrediting agency?

Sorry, no. However, you can cut and paste the appropriate sections from the accreditation report into your annual assessment report.

12. Do I have to enter separate reports for EACH degree program? Why?

Yes. The goal of assessment is improved student learning and improved programs. For assessment to achieve its goal, a program needs assessment results that are specific to that program so it can make appropriate adjustments as necessary. Thus, the reports are by degree program.

However, exceptions are made. For example, when two degree programs share nearly all outcomes and assessment results may be used for both degree programs, a single report may be submitted. For example, a program’s BA and BS degrees typically have common outcomes and the assessment results can guide decision making in both degrees; thus they may submit one report. Contact the Assessment Office to discuss your particular situation.

 

updated 04/21/2014